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12/14/1992MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA DECEMBER 14, 1992 A regular meeting of the City Council of the City. of Rolling Hills was called to order by Mayor Swanson at 7:35 p.m. on Monday, December 14, 1992 iii'the City Council Chambers at the City Hall/Administration Building, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Councilmembers Present: Councilmembers Leeuwenburgh, Pernell, Heinsheimer and Mayor Swanson. Councilmembers Absent: Mayor Pro Tem Murdock (excused). Others Present: Craig R. Nealis, City Manager. Larry D. Courtright, City Treasurer. Lola Ungar, Principal Planner. Captain William Mangan, Los Angeles County Sheriffs Department, Lomita Station. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. a. Minutes - Meeting of November 23, 1992. RECOMMENDATION: Approve as presented. b. Payment of Bills. RECOMMENDATION: Approve as presented. C. Correspondence from Browning-Ferris Industries regarding Christmas Tree Recycling _ Program. RECOMMENDATION: Receive and file. d. Notice regarding Southern California Gas Company regarding rate increase. RECOMMENDATION: Receive and file. e. Correspondence from Browning-Ferris Industries regarding recovered recyclable material. .RECOMMENDATION: Receive and file. f. Correspondence from West Basin Municipal Water District regarding Public Hearing notification. RECOMMENDATION: Receive and file. g. Status report regarding nuisance abatement at 63 Portuguese Bend Road (Lot 14 -FT). RECOMMENDATION: Receive and file. Councilmember Pemell moved approval of the recommendations contained in the Consent Calendar. Councilmember Heinsheimer seconded the motion which carried 4-0-1. PLANNING COMMISSION ITEMS None. TRAFFIC COMMISSION ITEMS None. PUBLIC HEARINGS A. ZONING CASE NO. 460A: AN APPEAL OF A REQUEST FOR A VARIANCE TO PERMIT THE ENCROACHMENT OF A STABLE IN THE FRONT YARD AND A REQUEST FOR SITE PLAN REVIEW FOR A PROPOSED NEW SINGLE FAMILY RESIDENCE. Owner: Dr. James Scharffenberger, 3 Appaloosa Lane (Lot 106-D-RH). Mayor Swanson opened the Public Hearing on Zoning Case No. 460A and asked for the staff report. Principal Planner Ungar then presented a brief history on Planning Commission actions relating to this case. Minutes City Council Meeting 12-14-92 -1- After discussion, Mayor Swanson asked if anyone wished to give testimony regarding this case. Gary Wynn of David C. Breiholz & Co., Inc. spoke regarding the grading that would take place on this project and presented another grading plan to Council. Dr. Scharffenberger then expressed to Council his feelings on building this project. Council then discussed various aspects of this case and concurred that a visit to the site would be helpful. Hearing no objection, Mayor Swanson ordered that the Zoning Case No. 460A Public Hearing be held open on the agenda and that a field trip be scheduled for Monday, January 11, 1993 at 7:30 A.M. B. ZONING CASE NO. 482: AN APPEAL OF A REQUEST FOR SITE PLAN REVIEW TO PERMIT THE CONSTRUCTION OF A MASTER BEDROOM ADDITION TO THE EXISTING SINGLE FAMILY RESIDENCE, A SWIMMING POOL, A DETACHED HOBBY SHOP, AND A FUTURE STABLE FOR PROPERTY AT 10 WILLIAMSBURG LANE, ROLLING HILLS, CA. Owner: Mr. & Mrs. Russell Gilbertson, (Lot 36-RH). Mayor Swanson opened the Public Hearing on Zoning Case No. 482 and called for the staff report outlining the previous actions taken by the Planning Commission on this case. After Council discussed this case, Mayor Swanson called for public testimony. The Gilbertson's representative Mr. Keith Palmer gave a brief overview of the project and Mrs. Gilbertson expressed their desire to build this project and keep as much natural habitat as possible. Council then discussed the project and concurred that a field trip would be in order. Hearing no objection, Mayor Swanson ordered that the Zoning Case No. 482 Public Hearing be held open on the agenda and that a field trip be scheduled for Monday, January 11, 1993 at 7:30 A.M. OLD BUSINESS A. AGREEMENT BETWEEN THE CITY OF ROLLING HILLS AND MAC SOLUTIONS FOR PLANNING DEPARTMENT COMPUTERIZATION PROJECT. City Manager Nealis presented the staff report outlining the background on the Planning Department Computerization Project. Discussion then ensued regarding the budget for this project and Councilmember Heinsheimer suggested that staff investigate other office equipment needs before an order is placed for this equipment to maximize the City's buying power. Mayor Swanson then called upon the City's Consultant Ron Osborne of Mac Solutions to answer an i, questions Council might have regarding this project. Mayor Swanson questioned Mr. Osborne regardin the levels of training that would be required of staff to bring this project into full operation at City Hall. After discussion, Council considered the Consultant Agreement with Mac Solutions and staff was directed to prepare an appropriate Resolution of Adoption to be presented at the next City Council Meeting. The Council also recommended that staff proceed with the project with the assistance of Mr. Osborne while that Resolution of Approval is being prepared. Councilmember Pernell moved that Council approve the Agreement between the City of Rolling Hills and Mac Solutions for the Planning Department Computerization Project and that staff prepare an appropriate Resolution memorializing this action. Councilmember Leeuwenburgh seconded the motion which carried 4-0-1. B. RESOLUTION NO. 695: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS DECLARING THE CONDITION OF THE PROPERTY LOCATED AT 62 PORTUGUESE BEND ROAD TO BE A PUBLIC NUISANCE AND ORDERING THE ABATEMENT THEREOF. City Manager Nealis presented the staff report and reported that the property had been inspected earlier in the day. Results of that inspection indicate that no work has been done. Councilmember Heinsheimer moved that Council approve Resolution No. 695: A Resolution of the Ci Council of the City of Rolling Hills declaring the condition of the property located at 62 Portuguese Bend Road to be a Public Nuisance and ordering the abatement thereof. Councilmember Pernell seconded the motion which carried 4-0-1. Minutes City Council Meeting 12-14-92 -2- C. STATUS REPORT FROM CITY/ASSOCIATION REMODEL SUBCOMMi r i hh. City Manager Nealis reported that the City/Association Remodel Subcommittee met earlier in the day and that issues discussed included the name of the new development, possible future expansion of City Hall, and the issues which have been recomllzt-mendedtyby, the Community Association relative to pond construction, and the progress of the grading. It was reported that the Subcommittee made no revisions to the hardscape plans as they related to the ponds. ' Discussion then ensued regarding the naming of the new development. Councilmember Heinsheimer explained that the Subcommittee's suggestion of "Main Gate" was only a suggestion and that formal action was not taken. Discussion then centered around the future expansion of the City Hall building and its relationship to the Landscape project and Councilmember Pernell suggested that Mayor Swanson appoint a committee to look into alternative uses of City Hall space and the future expansion's impact on certain landscaping proposed for the west side of the building. Mayor Swanson indicated that she would appoint a committee at a later date. City Manager Nealis then suggested that in light of the construction delays that Council discuss an alternate date for the Holiday Open House. After discussion, it was decided that the Holiday Open House would be held in late February or March, 1993. Following discussion, Councilmember Heinsheimer moved that Council authorize the Mayor to spend up to $10,000 for a concept development plan for alternative uses of the City Hall space and alternative footprints and that the plan be submitted in final form to the Council no later that February 8, 1993. Councilmember Leeuwenburgh seconded the motion. Hearing no objection, Mayor Swanson so ordered. D. CONSIDERATION OF WILDLIFE PRESERVATION COMMITTEE PROPOSAL TO ENROLL THE CITY OF ROLLING HILLS IN THE NATURAL COMMUNITIES CONSERVATION PLANNING PROGRAM (NCCP). City Manager Nealis reported that staff is still waiting to hear regarding the inquiries made as to the impacts this item will have on the City. _ Hearing no objection, Mayor Swanson ordered this item to be held over to the next regularly scheduled meeting of the City Council to allow more time for staff to investigate the impact this program will have on the City. NEW BUSINESS A. CONSIDERATION OF DRAFT LETTER PREPARED BY THE ROLLING HILLS WILDLIFE PRESERVATION COMMI t-1 hE TO BE PRESENTED TO LOCAL BUILDING AND GRADING PERMIT APPLICANTS. City Manager Nealis presented the draft correspondence from the Rolling Hills Wildlife Preservation Committee which they propose to submit to building and/or grading permit applicants within the City. After discussion, it was explained that the purpose of this letter is to call to the attention of those preparing for construction on their property the importance of retaining local native vegetation to the greatest extent possible. Councilmember Pernell moved that Council approve this draft letter as amended and that it be presented to the Rolling Hills Community Association for their consideration. Councilmember Leeuwenburgh seconded the motion. Hearing no objection, Mayor Swanson so ordered. B. CONSIDERATION OF REPORT RELATIVE TO WEED AND DEBRIS BLOWERS. Mayor Swanson presented this item and asked City Manager Nealis to report on the history of leaf blowers in neighboring Cities. Discussion then ensued on how leaf blowers are used by gardeners and Mayor Swanson expressed her concern that they are not only noisy but also pollute the air. After discussion, Councilmembers concurred that this item be received and filed and directed staff to place an article in the City Newsletter encouraging residents to inform their gardeners who use leaf blowers to do so responsibly. OPEN AGENDA APPROXIMATELY 8:00 P.M. PUBLIC COMMENT WELCOME None. Minutes City Council Meeting 12-14-92 -3- MATTERS FROM MEMBERS OF THE CITY COUNCIL • Councilmember Leeuwenburgh reported on the luncheon for City and Association staff hosted by the Women's Club. She also reported on her attendance at the Mosquito Abatement District meeting. • Councilmember Pernell reported that proposed conditions to the RHCA lease were being worked out and that a formal report would be submitted to Council at a later date. • Mayor Swanson reported that the Shops at Palos Verdes is hosting a Canned Tree event on Wednesday, December 16, at 1:00 P.M. and she encouraged members of Council to attend. MATTERS FROM STAFF • City Manager Nealis reported on the California Contract Cities Association's 1993 Sacramento Legislative Orientation Tour being held on January 19-21, 1993 and asked if any Councilmembers wish to attend. Mayor Swanson expressed her desire to attend this event. After discussion, Council concurred that Mayor Swanson should attend the Sacramento Legislative Orientation Tour. MATTERS FROM THE CITY ATTORNEY None. CLOSED SESSION None. ADJOURNMENT There being no further business, the meeting was adjourned at 9:30 p.m. to the next regularly scheduled meeting which will be held on Monday, December 28, 1992, in the City Council Chambers at the City Hall/Administration Building, 2 Portuguese Bend Road, Rolling Hills, California. It was the consensus of the City Council that a quorum will not be present at the December 28, 1992 meeting and therefore, the next meeting of the City Council will be the Monday, January 11, 1993, 7:30 a.m. field trip at #3 Appaloosa Lane. DEPUTY CITY CLERK Minutes City Council Meeting 12-14-92 Approved, -4- 1