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1/11/1993 (2) MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA JEINUARY 11, 1993 A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Swanson at 7:35 p.m. on Monday, January 11, 1993 in the City Council Chambers at the City Hall/Administration Building, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL � Councilmembers Present: Councilmembers Leeuwenburgh, Pemell, Heinsheimer, Mayor Pro Tem Murdock and Mayor Swanson. Councilmembers Absent: None. Others Present: Craig R. Nealis, City Manager. Larry D. Courtright, City Treasurer. Lola Ungar, Principal Planner. Marilyn Kern, Deputy City Clerk. Lt. Jim O'Neal, Los Angeles County Sheriff's ,`� , . Department, Lomita Station. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any member of the Council may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. a. Minutes - Meeting of December 14, 1992. RECOMMENDATION: Approve as presented. b. Payment of Bills. RECOMMENDATION: Approve as presented. c. Financial Statement - Month of November. RECOMMENDATION: Approve as presented. d. Correspondence from the Southern California Humane Society relating to dog licenses. RECOMMENDATION: Receive and file. e. Correspondence from Browning-Ferris Industries regarding recovered recyclable material. RECOMMENDATION: Receive and file. Mayor Pro Tem Murdock moved approval of the recommendations contained in the Consent Calendar. Councilmember Leeuwenburgh seconded the motion which carried 5-0-0. PLANNING COMMISSION ITEMS None. TRAFFIC COMMISSION ITEMS None. PUBLIC HEARINGS - Continued A. ZONING CASE NO. 460A: AN APPEAL OF A REQUEST FOR A VARIANCE TO PERMIT THE ENCROACHMENT OF A STABLE IN THE FRONT YARD AND A REQUEST FOR SITE PLAN REVIEW FOR A PROPOSED NEW SINGLE FAMILY RESIDENCE. Owner: Dr.James Scharffenberger, 3 Appaloosa L.ane (Lot 106-D-RH). Mayor Swanson opened the Continued Public Hearing and City Manager Nealis reported on actions taken by the City Council at the field inspection earlier in the day. After discussion, it was the consensus of the City Council that this item be remanded back to the Planning Commission for further consideration. Minutes City Council Meeting 1-11-93 -1- Mayor Pro Tem Murdock moved that this item be remanded back to the Planning Commission for consideration of the plan presently under consideration and additional plans which are desired to be submitted by the applicant. Councilmember Pernell seconded the motion which carried 5-0-0. B. ZONING CASE NO. 482: AN APPEAL OF A REQUEST FOR SITE PLAN REVIEW TO PERMIT THE CONSTRUCTION OF A MASTER BEDROOM ADDITION TO THE EXISTING SINGLE FAMILY RESIDENCE,A SWIMMING POOL, A DETACHED HOBBY SHOP, AND A FUTURE STABLE FOR PROPERTY AT 10 WILLIAMSBURG LANE, ROLLING HILIS, CA. Owner: Mr. & Mrs. Russell Gilbertson, (Lot 36-RH). Mayor Swanson opened the Continued Public Hearing and asked that City Manager Nealis present an overview of the field inspection conducted by the City Council earlier in the day. After discussion regarding concerns raised over the location of the future stable Mayor Swanson called - for public testimony. Mr. Keith Palmer, architectural representative of the property owner presented several proposals to the City Councilmembers showing various locations for the future stable. He also outlined various configurations of hardscape plans to cut down the overall lot coverage. Mayor Swanson then called for discussion and Council discussed their concerns regarding the location of the future stable and the overall lot coverage. It was the consensus of the City Council that the applicant should resubmit drawings depicting the changes so that Council could visualize the impact that the proposed modifications would have to the project. It was suggested that this Public Hearing be continued to the next City Council meeting and that staff be directed to present a Resolution of Approval at that meeting so that the applicant's project could be approved without any further delay. Hearing no objection, Mayor Swanson continued the Public Hearing to the next regularly scheduled meeting of the City Council and instructed the applicant to resubmit drawings to indicate the proposed locations of the future stable and a 6% reduction in hardscape improvements. Staff was directed to present a resolution of approval at the meeting. OLD BUSINESS A. RESOLUTION NO. 696. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS APPROVING AN AGREEMENT BETWEEN THE CITY OF ROLLING HILLS AND MAC SOLUTIONS FOR THE PLANNING DEPARTMENT PROPERTY PROFILE COMPUTER SYSTEM. City Manager Nealis presented the staff report outlining Council's approval of this Agreement with Mac Solufions for completion of the Planning Department Property Profile Computer System at their December 14, 1992 meeting. He also presented Resolution No. 696 formalizing this previous action taken by the City Council. Councilmember Heinsheimer moved to adopt Resolution No. 696. Councilmember Pemell seconded the motion which carried 5-0-0. B. CONSIDERATION OF WILDLIFE PRESERVATION COMMITTEE PROPOSAL TO ENROLL THE CITY OF ROLLING HILLS IN THE NATURAL COMMUNITIES CONSERVATION PLANNING PROGRAM (NCCP). City Manager Nealis presented this item to the City Council and recommended that this item be tabled so that staff can observe the impact of joining the NCCP in neighboring communities. Hearing no objection, Mayor Swanson ordered that the City Council table this item and directed staff to observe the impact of joining the NCCP in neighboring communities, and provide a report in the future relative to the e�eriences in those communities. C. CONSIDERATION OF SPECIFIC FEATURES RELATTVE TO THE HARDSCAPE PLAN. , ; Minutes City Council Meeting 1-11-93 _2_ City Manager Nealis presented the staff report and discussion then ensued regarding the ponds that are called for in the plans and specifications for this project. Conespondence from the Rolling Hills Community Association expressing theii concerns over the ponds remaining in the hardscape plan was then discussed. Councilmember'I.eeuwenliurgh e�cpressed that she also has concerns regarding the ponds being included in the plan. � After discussion regarding altematives to replace the ponds, it was suggested that staff ineet with the landscape designer and the Project Manager and that an altemate design be drawn up and brought back to the City Council for their review. Councilmember Heinsheimer moved that the City Council direct staff to meet with the landscape -x designer and the Project Manager for an alternative design and report back to the City Council as �� soon as feasible in order that Council would have a complete picture of the changes to review. u� Councilmember Leeuwenburgh seconded the motion which carried 5-0-0. NEW BUSINESS � A. CONSIDERATION OF AN AGREEMENT WITH WJ JAS ASSETS FOR DISCOVERY AND DELIVERY OF UNCLAIMED OR ABANDONED STATE ASSETS. , City Manager Nealis presented the staff report and explained that WJ JAS Assets had contacted him about a State wanant payable to the City of Rolling Hills in the amount of $2,531.65. After discussion, Councilmember Heinsheimer moved approval of the Cit}�s participation with WJ JAS to recover unclauned or abandoned State assets and authorized staff to proceed. Mayor Pro Tem Murdock seconded the motion which carried 5-0-0. B. CONSIDERATION OF ACCEPTANCE OF OFFER BY ROLLING HILLS ESTATES TO FUND PARTICIPATION IN THE PREPARATION OF AN ENVIRONMENTAL IMPACT REPORT FOR THE PROPOSED SOUTHERN EXTENSION TO THE METRO GREEN LINE. ,� City Manager Nealis presented the staff report and recommended that the Members of the Rolling Hills City.Council formally acknowledge this extension of funding from the City of Rolling Hills Estates. Councilmember Heinsheimer moved that the Rolling Hills City Council formally acknowledge this extension of funding from the City of Rolling Hills Estates and that staff be directed to prepare correspondence to the South Bay Corridor Steering committee, City of El Segundo and the City of Rolling Hills Estates relative to this action. Councilmember Pernell seconded the motion which carried 5-0-0. C. CONSIDERATION OF APPOINTMENTS TO THE TRAFFIC COMMISSION. City Manager Nealis presented the staff report and the letters from existing members of the Rolling Hills Traffic Commission desiring reappointment for Calendar Year 1993. Mayor Swanson suggested that Councilmember Leewenburgh again be appointed as Chair of the Traffic Commission. After discussion, Councilmember Leeuwenburgh suggested that the City Council appoint Mr. John Welbourn as Vice Chair of the Traffic Commission. It was then discussed that Mr. Bill Stringfellow was appointed again as representative on the Traffic Commission from the Community Association. Councilmember Heinsheimer moved that the City Council approve the reappointment of Mr. Tom Wiener, Mr. John Welbourn and Ms. V'Etta Virtue as Traffic Comm.issioners and Councilmember Leeuwenburgh as Chair for a period of one year. Councilmember Leeuwenburgh seconded the motion which carried 5-0-0. 8. OPEN AGENDA APPROXIMATELY 8:00 P.M. PUBLIC COMMENT WELCOME None. Minutes ' City Council Meeting 1-11-93 -3- 9. MATTERS FROM MEMBERS OF THE CITY COUNCIL • Councilmember I�einsheimer reported on the status of the proposed Lease Agreement between the City and the Rolling Hills Community Association. • Councilmember Pernell asked if City Treasurer Larry Courtright had any comments regarding the State Budget. Mr. Courtright responded that the City should take action now to reduce expenses. • Mayor Swanson reported that the Chamber of Commerce has announced their annual Installation and Citizen of the Year Awards Dinner on Thursday, January 28, 1993. Staff was directed to order plaques for Citizen on the Year Linda McNulty and outgoing -" Chamber President Steve Fowler. • Councilmember Leeuwenburgh gave a brief update on Special Districts Assessments. ~ 10. MAITERS FROM STAFF • City Manager Nealis reported on the latest word regarding the State Budget indicating that the City may loose 45% of its property tax revenue in Fiscal Year 1993-94. Further he indicated that he would be preparing a report indicating recommended reductions in e�enditures in the current fiscal year as well as revenue enhancements and expense reductions in FY 93-94. This report will be presented to the Finance/Budget Committee. • Responding to Councilmember Pernell, Lt. Jim O'Neal spoke to the Council regarding the Sherif�s Department wish to involve the public more in order to obtain feedback regarding Sherif�s Department operations. � 11. MATTERS FROM THE CITY ATTORNEY None. 12. CLOSED SESSI011T None. 13, ADJOURNMEN'i' There being no further business, the meeting was adjourned at 9:35 p.m. to the next regularly scheduled meeting which will be held on Monday, January 25, 1993, in the City Council Chambers at the City �Iall/Administration Building, 2 Portuguese Bend Road, Rolling Hills, California. . [� �/►�, Marilyn L. ern Deputy City Clerk Approved ordana Swanson Mayor Minutes City Council Meeting 1-11-93 _4_