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2/8/1993MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA FEBRUARY 8, 1993 A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Swanson at 7:35 P.M. on Monday, February 8, 1993 in the City Council Chambers at the City Hall/Administration Building, 2 Portuguese Bend Road, Rolling Hills, California. 1. ROLL CALL Councilmembers Present: Councilmembers Heinsheimer, Leeuwenburgh, Pernell, Mayor Pro Tem Murdock and Mayor Swanson. Councilmembers Absent: None. Others Present: Craig R. Nealis, City Manager. Larry D. Courtright, City Treasurer. Lola Ungar, Principal Planner. Marilyn Kern, Deputy City Clerk. Deputy Jim O'Neal, Los Angeles County Sheriff's Department, Lomita Station. 2. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Council member may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. a. Minutes - Meeting of January 25, 1993. RECOMMENDATION: Approve as presented. b. Payment of Bills. RECOMMENDATION: Approve as presented. C. Report regarding FY 92-93 Budget Amendment relative to Municipal Self Insurance Fund Expenditures. RECOMMENDATION: Receive and file. d. County Storm Drain Stenciling Project. RECOMMENDATION: Receive and file. e. Cable Television Status Report. RECOMMENDATION: Receive and file. f. Status Report on Housing Element Legislation. RECOMMENDATION: Receive and file. g. South Bay Cities Association Meeting Action. RECOMMENDATION: Receive and file. h. Correspondence from the City of Arcadia regarding Unfunded State and Federal mandates. RECOMMENDATION: Receive and file. i. Correspondence from California State Senator Bill Leonard regarding Senate Bill 55, Workers' Compensation Reform. RECOMMENDATION: Receive and file. Mayor Pro Tem Murdock moved approval of the recommendations contained in the Consent Calendar. Councilmember Leeuwenburgh seconded the motion which carried 5-0-0. 3. SPECIAL PRESENTATIONS A. PRESENTATION OF RECOGNITION AWARD TO ROLLING HILLS 11 COMMUNITY ASSOCIATION BOARD MEMBER TOM BOYD. Mayor Swanson presented a plaque to Tom Boyd in recognition of his service to the community as a member of the Rolling Hills Community Association Board of Directors. 4. PLANNING COMMISSION ITEMS None. Minutes City Council Meeting 2-8-93 -1- 5. TRAFFIC COMMISSION ITEMS None. 6. PUBLIC HEARINGS None. 7. OLD BUSINESS A. CONSIDERATION OF GENERAL PURPOSE FINANCIAL STATEMENTS FOR FISCAL YEAR ENDING JUNE 30, 1992. City Manager Nealis presented the staff report. Mayor Swanson then called on City Treasurer Larry Courtright for his comments. City Treasurer Courtright recommended approval of the General Purpose Financial Statements for Fiscal Year Ending June 30, 1992. Mayor Pro Tem Murdock moved approval of the General Purpose Financial Statements for Fiscal Year Ending June 30, 1992. Councilmember Heinsheimer seconded the motion which carried 5-0- 0. B. CONSIDERATION OF SPECIFIC FEATURES RELATIVE TO THE HARDSCAPE PLANS, LANDSCAPE COMMITTEE RECOMMENDATIONS AND PROPOSED ALTERNATIVES TO THE CITY HALL FLOOR PLAN. City Manager Nealis presented the staff report and introduced Consultants Denise Castrow and Lisa Hunnicutt. Ms. Hunnicutt presented three schematic drawings of various floor plans and then called for questions from the City Councilmembers. After discussion on various configurations of the proposed plans, it was decided that the consultants be directed to modify Scheme A to accommodate concerns relative to the accounting area, the main entrance, City Council office location and the flow of foot traffic between the main entrance and the Council Chambers. It was suggested that City Treasurer Larry Courtright provide a sketch design of the accounting office to be incorporated into the revised Scheme A floor plan. City Manager Nealis was directed to coordinate any suggested changes with the consultant. Hearing no objection, Mayor Swanson directed that City Councilmembers communicate any suggested revisions they might have to the City Manager regarding Scheme A beyond those addressed at the meeting. The City Manager was directed to advise the consultants of any ideas submitted and that this item be brought back for further consideration at the March 8, 1993 City Council meeting. C. CONSIDERATION OF BID SPECIFICATIONS FOR PLANNING DEPARTMENT COMPUTERIZATION PROJECT AND AUTHORIZATION TO SOLICIT BIDS FOR PROCUREMENT OF COMPUTER EQUIPMENT. City Manager Nealis presented the staff report and attached bid specifications for the Planning Department Computerization Project which will be used to acquire bids for the City to consider in purchasing hardware and software equipment for the Planning Department Computer System. Councilmember Heinsheimer moved approval of the bid specifications package and that staff be authorized to proceed with the bidding process. Councilmember Pernell seconded the motion which carried 5-0-0. D. DISCUSSION REGARDING PROPOSED LEASE AGREEMENT BETWEEN THE CITY OF ROLLING HILLS AND THE ROLLING HILLS COMMUNITY ASSOCIATION. City Manager Nealis presented this item stating that it had been placed on the agenda in the event that there is any action to report. Mayor Swanson reported that she has spoken with the Rolling Hills Community Association Board President regarding the City Council posture on this item. She directed staff to hold this item on the agenda should there be any developments to report at a later date. Minutes City Council Meeting 2-8-93 -2- 1 8. NEW BUSINESS A. RESOLUTION NO. 699. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS CERTIFYING THE AMERICANS WITH DISABILITIES ACT (ADA) aSURVEY AND ADOPTING NECESSARY MITIGATION EFFORTS. gam' City Manager Nealis presented the staff report to the City Council. Councilmember Heinsheimer moved to waive further reading and that Council adopt Resolution No. 699 certifying the Americans with Disabilities Act (ADA) survey and adopting necessary mitigation efforts. Councilmember Pernell seconded the motion which carried 5-0-0. B. ORDINANCE NO. 238. AN ORDINANCE OF THE CITY OF ROLLING HILLS RELATING TO THE LIMITATIONS PERIOD FOR CHALLENGING THE ADMINISTRATIVE OR QUASI-JUDICIAL ACTIONS OF THE CITY AND AMENDING THE ROLLING HILLS MUNICIPAL CODE. City Manager Nealis introduced Ordinance No. 238. In response to a request for more background on this item, City Manager Nealis reported that the California Code of Civil Procedure permits cities to impose shorter, uniform limits on the time in which a challenge to an administrative or quasi-judicial decision must be brought. He also reported that the City Attorney recommended that the City Council adopt Ordinance No. 238. Councilmember Heinsheimer moved to waive further reading and introduce Ordinance No. 238 relating to the limitations period for challenging the administrative or quasi-judicial actions of the City and amending the Rolling Hills Municipal Code. Councilmember Pernell seconded the motion which carried 5-0-0. C. BUDGET/FINANCE SUBCONMu i i bb RECOMMENDATIONS RELATIVE TO REDUCTIONS OF EXPENDITURES IN FISCAL YEAR 1992-1993. City Manager Nealis presented the staff report outlining the recommendations made by the Rolling Hills Budget/Finance Subcommittee for reductions in expenditures in FY 92-93. The City Council then discussed the recommendations made by the Subcommittee as well as others suggested from the floor. After discussion, it was the consensus of the City Council that canceling Palos Verdes Rotary Club Membership, authorizing staff to internalize Planning Commission meeting minutes recordation services, postponing the annual Holiday Open House and holding Traffic Commission meetings every other month would be appropriate reductions in FY 92-93 expenditures. Mayor Pro Tem Murdock moved approval of recommendations made by the Budget/Finance Subcommittee relative to reductions of expenditures by canceling Palos Verdes Rotary Club Membership, authorizing staff to internalize Planning Commission meeting minutes recordation services, as well as the suggestions from the City Council to postpone the annual Holiday Open House and conduct Traffic Commission meetings every other month. Councilmember Pernell seconded the motion which carried 4-0-1 (Councilmember Heinsheimer absent). 9. OPEN AGENDA APPROXIMATELY 8:00 P.M. PUBLIC COMMENT WELCOME • Mr. Frank Hill of 11 Cinchring expressed his opinions regarding the City of Rolling Hills' proposed reductions of expenditures. • Mr. Tom Boyd of 7 South Middleridge, spoke briefly regarding the proposed reductions of expenditures considered by the City Council. 10. MATTERS FROM MEMBERS OF THE CITY COUNCIL • Councilmember Leeuwenburgh reported on the Regional Law Enforcement Committee meeting she attended. She reported that it was a very informative meeting with presentations from the Chiefs of Police from the Cities of Torrance and the Los Angeles Police Department, Harbor Division. Minutes City Council Meeting 2-8-93 -3- 11. MATTERS FROM STAFF None. 12. MATTERS FROM THE CITY ATTORNEY None. 13. CLOSED SESSION None. 14. ADJOURNMENT, Hearing no further business, the meeting was adjourned at 9:47 P.M. to the next regularly scheduled meeting which will be held on Monday, February 22, 1993, in the City Council Chambers at the City Hall/Administration Building, 2 Portuguese Bend Road, Rolling Hills, California. Marilyn L. Kern, Deputy City Clerk Approved, Swanson, Mayor Minutes City Council Meeting 2-8-93 -4- I LJ