2/8/1993MINUTES OF A REGULAR MEETING
OF THE
CITY COUNCIL
OF THE CITY OF ROLLING HILLS, CALIFORNIA
FEBRUARY 8, 1993
A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor
Swanson at 7:35 P.M. on Monday, February 8, 1993 in the City Council Chambers at the City
Hall/Administration Building, 2 Portuguese Bend Road, Rolling Hills, California.
1. ROLL CALL
Councilmembers Present: Councilmembers Heinsheimer, Leeuwenburgh, Pernell, Mayor
Pro Tem Murdock and Mayor Swanson.
Councilmembers Absent: None.
Others Present: Craig R. Nealis, City Manager.
Larry D. Courtright, City Treasurer.
Lola Ungar, Principal Planner.
Marilyn Kern, Deputy City Clerk.
Deputy Jim O'Neal, Los Angeles County Sheriff's
Department, Lomita Station.
2. CONSENT CALENDAR
Matters which may be acted upon by the City Council in a single motion. Any Council
member may request removal of any item from the Consent Calendar causing it to be
considered under Council Actions.
a. Minutes - Meeting of January 25, 1993.
RECOMMENDATION: Approve as presented.
b. Payment of Bills.
RECOMMENDATION: Approve as presented.
C. Report regarding FY 92-93 Budget Amendment relative to Municipal Self Insurance
Fund Expenditures.
RECOMMENDATION: Receive and file.
d. County Storm Drain Stenciling Project.
RECOMMENDATION: Receive and file.
e. Cable Television Status Report.
RECOMMENDATION: Receive and file.
f. Status Report on Housing Element Legislation.
RECOMMENDATION: Receive and file.
g. South Bay Cities Association Meeting Action.
RECOMMENDATION: Receive and file.
h. Correspondence from the City of Arcadia regarding Unfunded State and Federal
mandates.
RECOMMENDATION: Receive and file.
i. Correspondence from California State Senator Bill Leonard regarding Senate Bill 55,
Workers' Compensation Reform.
RECOMMENDATION: Receive and file.
Mayor Pro Tem Murdock moved approval of the recommendations contained in the Consent
Calendar. Councilmember Leeuwenburgh seconded the motion which carried 5-0-0.
3. SPECIAL PRESENTATIONS
A. PRESENTATION OF RECOGNITION AWARD TO ROLLING HILLS
11 COMMUNITY ASSOCIATION BOARD MEMBER TOM BOYD.
Mayor Swanson presented a plaque to Tom Boyd in recognition of his service to the community
as a member of the Rolling Hills Community Association Board of Directors.
4. PLANNING COMMISSION ITEMS
None.
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5. TRAFFIC COMMISSION ITEMS
None.
6. PUBLIC HEARINGS
None.
7. OLD BUSINESS
A. CONSIDERATION OF GENERAL PURPOSE FINANCIAL STATEMENTS FOR
FISCAL YEAR ENDING JUNE 30, 1992.
City Manager Nealis presented the staff report. Mayor Swanson then called on City Treasurer
Larry Courtright for his comments. City Treasurer Courtright recommended approval of the
General Purpose Financial Statements for Fiscal Year Ending June 30, 1992.
Mayor Pro Tem Murdock moved approval of the General Purpose Financial Statements for Fiscal
Year Ending June 30, 1992. Councilmember Heinsheimer seconded the motion which carried 5-0-
0.
B. CONSIDERATION OF SPECIFIC FEATURES RELATIVE TO THE
HARDSCAPE PLANS, LANDSCAPE COMMITTEE RECOMMENDATIONS
AND PROPOSED ALTERNATIVES TO THE CITY HALL FLOOR PLAN.
City Manager Nealis presented the staff report and introduced Consultants Denise Castrow and
Lisa Hunnicutt. Ms. Hunnicutt presented three schematic drawings of various floor plans and then
called for questions from the City Councilmembers. After discussion on various configurations of
the proposed plans, it was decided that the consultants be directed to modify Scheme A to
accommodate concerns relative to the accounting area, the main entrance, City Council office
location and the flow of foot traffic between the main entrance and the Council Chambers. It was
suggested that City Treasurer Larry Courtright provide a sketch design of the accounting office to
be incorporated into the revised Scheme A floor plan. City Manager Nealis was directed to
coordinate any suggested changes with the consultant.
Hearing no objection, Mayor Swanson directed that City Councilmembers communicate any
suggested revisions they might have to the City Manager regarding Scheme A beyond those
addressed at the meeting. The City Manager was directed to advise the consultants of any ideas
submitted and that this item be brought back for further consideration at the March 8, 1993 City
Council meeting.
C. CONSIDERATION OF BID SPECIFICATIONS FOR PLANNING
DEPARTMENT COMPUTERIZATION PROJECT AND AUTHORIZATION TO
SOLICIT BIDS FOR PROCUREMENT OF COMPUTER EQUIPMENT.
City Manager Nealis presented the staff report and attached bid specifications for the Planning
Department Computerization Project which will be used to acquire bids for the City to consider
in purchasing hardware and software equipment for the Planning Department Computer System.
Councilmember Heinsheimer moved approval of the bid specifications package and that staff be
authorized to proceed with the bidding process. Councilmember Pernell seconded the motion
which carried 5-0-0.
D. DISCUSSION REGARDING PROPOSED LEASE AGREEMENT BETWEEN
THE CITY OF ROLLING HILLS AND THE ROLLING HILLS COMMUNITY
ASSOCIATION.
City Manager Nealis presented this item stating that it had been placed on the agenda in the event
that there is any action to report. Mayor Swanson reported that she has spoken with the Rolling
Hills Community Association Board President regarding the City Council posture on this item. She
directed staff to hold this item on the agenda should there be any developments to report at a later
date.
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8. NEW BUSINESS
A. RESOLUTION NO. 699. A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ROLLING HILLS CERTIFYING THE AMERICANS WITH
DISABILITIES ACT (ADA) aSURVEY AND ADOPTING NECESSARY
MITIGATION EFFORTS. gam'
City Manager Nealis presented the staff report to the City Council.
Councilmember Heinsheimer moved to waive further reading and that Council adopt Resolution
No. 699 certifying the Americans with Disabilities Act (ADA) survey and adopting necessary
mitigation efforts. Councilmember Pernell seconded the motion which carried 5-0-0.
B. ORDINANCE NO. 238. AN ORDINANCE OF THE CITY OF ROLLING HILLS
RELATING TO THE LIMITATIONS PERIOD FOR CHALLENGING THE
ADMINISTRATIVE OR QUASI-JUDICIAL ACTIONS OF THE CITY AND
AMENDING THE ROLLING HILLS MUNICIPAL CODE.
City Manager Nealis introduced Ordinance No. 238. In response to a request for more
background on this item, City Manager Nealis reported that the California Code of Civil Procedure
permits cities to impose shorter, uniform limits on the time in which a challenge to an
administrative or quasi-judicial decision must be brought. He also reported that the City Attorney
recommended that the City Council adopt Ordinance No. 238.
Councilmember Heinsheimer moved to waive further reading and introduce Ordinance No. 238
relating to the limitations period for challenging the administrative or quasi-judicial actions of the
City and amending the Rolling Hills Municipal Code. Councilmember Pernell seconded the motion
which carried 5-0-0.
C. BUDGET/FINANCE SUBCONMu i i bb RECOMMENDATIONS RELATIVE TO
REDUCTIONS OF EXPENDITURES IN FISCAL YEAR 1992-1993.
City Manager Nealis presented the staff report outlining the recommendations made by the Rolling
Hills Budget/Finance Subcommittee for reductions in expenditures in FY 92-93. The City Council
then discussed the recommendations made by the Subcommittee as well as others suggested from
the floor. After discussion, it was the consensus of the City Council that canceling Palos Verdes
Rotary Club Membership, authorizing staff to internalize Planning Commission meeting minutes
recordation services, postponing the annual Holiday Open House and holding Traffic Commission
meetings every other month would be appropriate reductions in FY 92-93 expenditures.
Mayor Pro Tem Murdock moved approval of recommendations made by the Budget/Finance
Subcommittee relative to reductions of expenditures by canceling Palos Verdes Rotary Club
Membership, authorizing staff to internalize Planning Commission meeting minutes recordation
services, as well as the suggestions from the City Council to postpone the annual Holiday Open
House and conduct Traffic Commission meetings every other month. Councilmember Pernell
seconded the motion which carried 4-0-1 (Councilmember Heinsheimer absent).
9. OPEN AGENDA APPROXIMATELY 8:00 P.M. PUBLIC COMMENT WELCOME
• Mr. Frank Hill of 11 Cinchring expressed his opinions regarding the City of Rolling Hills'
proposed reductions of expenditures.
• Mr. Tom Boyd of 7 South Middleridge, spoke briefly regarding the proposed reductions of
expenditures considered by the City Council.
10. MATTERS FROM MEMBERS OF THE CITY COUNCIL
• Councilmember Leeuwenburgh reported on the Regional Law Enforcement Committee
meeting she attended. She reported that it was a very informative meeting with
presentations from the Chiefs of Police from the Cities of Torrance and the Los Angeles
Police Department, Harbor Division.
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11. MATTERS FROM STAFF
None.
12. MATTERS FROM THE CITY ATTORNEY
None.
13. CLOSED SESSION
None.
14. ADJOURNMENT,
Hearing no further business, the meeting was adjourned at 9:47 P.M. to the next regularly
scheduled meeting which will be held on Monday, February 22, 1993, in the City Council Chambers
at the City Hall/Administration Building, 2 Portuguese Bend Road, Rolling Hills, California.
Marilyn L. Kern, Deputy City Clerk
Approved,
Swanson, Mayor
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