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3/15/1993MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA MARCH 15, 1993 ROLL CALL Councilmembers Present: Heinsheimer, Leeuwenburgh, Pernell, Mayor Pro Tem Murdock and Mayor Swanson. Councilmembers Absent: None. Others Present: Craig R. Nealis, City Manager. Larry Courtright, City Treasurer. Marilyn Kern, Deputy City Clerk. Lt. Peavy, Los Angeles County Sheriff's Department, Lomita Station. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Council member may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. a. Minutes - Meeting of February 22, 1993. RECOMMENDATION: Approve as presented. b. Payment of Bills. RECOMMENDATION: Approve as presented. C. Letter from John Eugene withdrawing application in Zoning Case #486. RECOMMENDATION: Receive and file. d. Southern California Gas Company notice of filing for changes in gas rates. RECOMMENDATION: Receive and file. e. Correspondence from Browning-Ferris Industries regarding recovered recyclable material. RECOMMENDATION: Receive and file. Mayor Pro Tem Murdock moved approval of the recommendations contained in the Consent Calendar. Councilmember Leeuwenburgh seconded the motion which carried 5-0-0. PLANNING COMMISSION ITEMS None. TRAFFIC COMMISSION ITEMS None. PUBLIC HEARINGS None. OLD BUSINESS A. CONSIDERATION OF SPECIFIC FEATURES RELATIVE TO THE HARDSCAPE PLANS, LANDSCAPE COMMITTEE RECOMMENDATIONS AND PROPOSED ALTERNATIVES TO THE CITY HALL FLOOR PLAN. City Manager Nealis presented the staff report and directed Council's attention to the two schematic space plans on the board. He indicated the modifications to Scheme A that were completed by the consultants. Mayor Swanson then called upon the consultants to make their presentation to the Council. Lisa Hunnicutt presented Scheme A-1 and A-2 and indicated that these modified plans were formulated from the recommendations that Council discussed at the February 8, 1993 meeting. Councilmember Heinsheimer expressed his opinion that a combination of the two schemes (left side of Scheme A-1 and right side of A-2) would best suit the needs of the City. Discussion then ensued regarding the City's current fiscal status and to what point could this project be taken before it could be put on hold. City Manager Nealis reported that in order to complete the City's obligations to the consultant, that Council should decide on a final design and Minutes City Council Meeting 3-15-93 -1- choose interior coverings which would give the City a final package should the City decide to bid this project in the future. Councilmembers then discussed the impact that putting this project on hold would have on the exterior landscape and hardscape. Landscape Subcommittee members Mayor Pro Tem Murdock and Councilmember Leeuwenburgh indicated that they have been looking at the plans and would have their recommendations at the next Council meeting. Councilmembers then discussed the landscape/hardscape revisions that would be necessary if .this remodel were to be put on hold in order to maintain the entrance to City Hall in its present position. It was suggested that an extension to the already planned walkway around City Hall be modified to meet the existing entrance and that the future entrance landscape and hardscape be modified. Responding to Mayor Swanson's call for comments, Frank Hill, 11 Cinchring, expressed his concern regarding costs that would be incurred by the City in changing the landscape/hardscape to keep the present entrance and shared his concurrence with Council that the City should stop all that is not committed to with the interior remodel. Hearing to objection, Mayor Swanson directed staff to hold this item on the agenda until the City has a an accurate magnitude of the financial impact of the proposed State property tax shift. Staff was further directed to finalize the proposed alternatives to the City Hall floor plan to fulfill the City's contract obligation to the consultant by authorizing a final design combining Scheme A-1 and A-2 and selecting simple, understated interior coverings to sharpen cost estimates. It was also decided that the Landscape Subcommittee would make recommendations relative to the impact of postponing the interior remodel on the exterior hardscape and landscape plans and report back at the March 22, 1993 City Council meeting. NEW BUSINESS None. OPEN AGENDA APPROXIMATELY 8:00 P.M. PUBLIC COMMENT WELCOME • Catherine Partridge, 69 Portuguese Bend Road, expressed her concerns regarding the,Draft Zoning Ordinance relative to vehicles parking in the Flying Triangle area. • Bill Stringfellow, 85 Crest Road East, expressed his concerns regarding a conflict in the Draft Zoning Ordinance and the Community Associations CC&R's. • Marion Busia, 6 Running Brand and 2720 Palos Verdes Drive North, expressed her concerns regarding the Draft Zoning Ordinance relative to vehicles parking in the Flying Triangle area. MATTERS FROM MEMBERS OF THE CITY COUNCIL • Councilmember Leeuwenburgh reported on the Mosquito Abatement District's new Executive Director and announced that they will be conducting tours of their new facility on May 8, 1993. She further reported that the City of Thousand Oaks has requested to join the District. Councilmember Leeuwenburgh reported that the District expects a high infestation of mosquitos this year and suggested an article be placed in the City-wide Newsletter regarding the importance of eliminating standing water. She also reported that she would have a report on the proposed assessments per parcel at the next meeting. • Mayor Swanson reported on the Los Angeles County Sanitation District Public Hearing on an increase in rate. She requested that staff investigate the figures on this proposed rate increase. • Mayor Swanson also reported on a letter received from the Mayor of the City of Long Beach regarding the proposed closure of the Long Beach Naval Shipyard. Staff was directed to draft letters to Congressman Horn and Congresswoman Harman thanking them for their efforts in helping keep the Shipyard off of the Defense Department closure list. • Mayor Swanson further reported on the California Contract Cities Association budget indicating the state fiscal crisis has forced local governments to find new methods to reduce their expenditures and that the CCCA should also take a look at methods to reduce their expenses. After discussion, it was decided that staff should draft a letter to the President Minutes City Council Meeting 3-15-93 -2- of the CCCA regarding this matter for the Mayor's signature. Councilmember Pernell indicated that he would communicate Council's concerns to the CCCA. MATTERS FROM STAFF • City Manager Nealis reported that there have been no new developments regarding the State Budget. MATTERS FROM THE CITY ATTORNEY None. CLOSED SESSION At 8:50 p.m., Mayor Swanson recessed the meeting to a Closed Session to discuss pending lease negotiations. The meeting reconvened at 9:35 p.m. and no action was taken regarding the closed session. OTHER MATTERS A. APPOINTMENT OF A TEMPORARY ALTERNATE TO THE SANITATION DISTRICT MEETING ON MARCH 17, 1993 (EMERGENCY ITEM, 4/5 VOTE TAKEN). MOTION CARRIED 5-0-0. Mayor Swanson reported that since she is on jury duty that there is a possibility that she will be unable to attend the Sanitation District Meeting on Wednesday, March 17, 1993. Mayor Pro Tem Murdock (Alternate) reported that she was also unable to attend. Councilmember Heinsheimer moved that the City Council declare that an urgency item be considered addressing this situation and appoint another member of the Council to attend this meeting on that date. Councilmember Pernell seconded the motion which carried 5-0-0. Mayor Pro Tem Murdock moved that Councilmember Leeuwenburgh be appointed as a temporary Alternate to the Sanitation District should Mayor Swanson be unable to attend on March 17, 1993. Councilmember Pernell seconded the motion which carried 5-0-0. ADJOURNMENT Hearing no further business, the meeting was adjourned at 9:41 p.m. to the next regularly scheduled meeting which will be held on Monday, March 22, 1993, in the City Council Chambers at the City Hall/Administration Building, 2 Portuguese Bend Road, Rolling Hills, California. At)nroved. 1 Minutes City Council Meeting 3-15-93 -3- Y-Y'� � - kJ-� Marilyn L. Kern, Deputy City Clerk