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8/9/1993MINUTES OF A REGULAR METING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA AUGUST 9, 1993 CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Murdock at 7:37 p.m. on Monday, August 9, 1993, in the City Council Chambers at the City Hall/Administration Building, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Councilmembers Present: Pernell, Swanson, Mayor Pro Tem Leeuwenburgh and Mayor Murdock. Councilmembers Absent: Councilmember Heinsheimer (excused). Others Present: Craig R. Nealis, City Manager. Larry Courtright, City Treasurer. Lola Ungar, Principal Planner. Marilyn L. Kern, Deputy City Clerk. Captain William Mangan, Los Angeles County Sheriffs Department - Lomita Station. Lt. Ray Peavy, Los Angeles County Sheriffs Department - Lomita Station. Dr. Michael Caston, Superintendent, Palos Verdes Peninsula Unified School District. Mr. William Howard, Principal, Rancho Del Mar High School. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. a. Minutes - Meeting of July 26, 1993. RECOMMENDATION: Approve as presented. b. Payment of Bills. RECOMMENDATION: Approve as presented. C. Report regarding FY92-93 Budget Category Expenses. RECOMMENDATION: Approve as presented. d. Report from City Treasurer Larry Courtright regarding accounting computers. RECOMMENDATION: Approve as presented. e. Fourth Quarterly Report from Peninsula Landscaping regarding landscape maintenance. RECOMMENDATION: Receive and file. f. Correspondence from Assemblywoman Betty Karnette urging the City Council's support for continued production of the USAF/McDonnell Douglas C-17 Globemaster III Airlifter. RECOMMENDATION: Receive and file. g. Correspondence from the Executive Director of the Los Angeles County Board of Supervisors regarding the Board's adoption of a resolution requesting an allocation of revenue from the Local Public Safety Fund and the ratification of the Statewide imposition of an additional 1/2 cent sales and use tax. RECOMMENDATION: Receive and file. Councilmember Pernell moved approval of the recommendations contained in the Consent Calendar. Councilmember Leeuwenburgh seconded the motion which carried unanimously. Hearing no objection, Mayor Murdock so ordered. Action Memorandum City Council Agenda 8-9-93 -1- SPECIAL PRESENTATIONS A. PRESENTATION TO LOS ANGELES COUNTY SHERIFF'S DEPARTMENT CAPTAIN WILLIAM MANGAN HONORING HIS DEDICATED LAW ENFORCEMENT SERVICES TO THE CITY OF ROLLING HILLS. Mayor Murdock presented a plaque to Captain William Mangan in honor of his dedicated law enforcement services to the City of Rolling Hills. She indicated that Captain Mangan will be missed by the City, however, the Council wishes him well in his new assignment at the Sheriffs Department STAR Center Training Facility in Whittier. All City Councilmembers praised Captain Mangan for his leadership qualities and ability to be responsive to the needs of the local governments of the Palos Verdes Peninsula. Captain Mangan expressed his gratitude to the City Council for this honor. B. PRESENTATION TO PRINCIPAL WILLIAM HOWARD IN RECOGNITION OF RANCHO DEL MAR HIGH SCHOOL BEING ONE OF 12 SCHOOLS IN CALIFORNIA NAMED "MODEL CONTINUATION HIGH SCHOOL." Mayor Murdock presented a plaque to Rancho Del Mar High School Principal William Howard in recognition of the school being named a model continuation high school. She explained that Rancho Del Mar High School was one of 12 schools in California to received this distinguished honor. Mayor Murdock congratulated the staff and students of Rancho Del Mar High School who played an active part in the receiving of this honor and introduced Dr. Michael Caston, Superintendent of the Palos Verdes Peninsula Unified School District. PLANNING COMMISSION ITEMS NONE. TRAFFIC COMMISSION ITEMS NONE. PUBLIC HEARINGS NONE. OLD BUSINESS A. CONSIDERATION OF DRAFT POLICY ON FACILITY USE PERMITS. City Manager Nealis presented the staff report and reported that a memorandum from Rolling Hills Community Association Manager Peggy Minor was received on August 6, outlining concerns expressed by the Association Board of Directors regarding the draft policy and indicating that they would be holding this item on the Association Board agenda for further study. Mayor Murdock then called for comments by the City Council and expressed that the City Council should review the Board comments and the draft policy individually and communicate any comments to the City Manager. Councilmember Pernell suggested that the insurance issue and who would be allowed to use the facility should be discussed. He proposed that the events being held at the facility should be Association sponsored, holding the City harmless. Councilmember Leeuwenburgh suggested that this proposal be discussed with the City Attorney's office. Discussion then ensued regarding the use of the name Civic Center in lieu of Community Center. Councilmember Leeuwenburgh and Councilmember Pernell both indicated that the residents refer to the facility as City Hall and suggested that Civic Center seems more appropriate. Mayor Murdock also indicated that she fells Civic Center is an appropriate name for the facility. Councilmember Swanson stated that she still has reservations concerning this policy and compared the leasing by the Community Association of the tennis courts and riding rings to the use of the facility and that the same rules could apply. She indicated that she is opposed to over regulation. Mayor Pro Tem Leeuwenburgh stated that she would like the City Attorney to address Councilmember Swanson's suggestions relating to the leasing of certain property to the Community Action Memorandum City Council Agenda 8-9-93 -2- 1 Association in light of the fact that those facilities are private since they are leased in their entirety by the City. Councilmembers discussed that there is a need for management of the use of the Civic Center facility and Councilmember Pernell indicated that he feels the City should be managing the faction in this instance. Discussion further ensued regarding the -` 6- the numbers of persons constituting a group using the facility. Councilmember Swanson indicated that she feels that five is too few. She indicated that she would like to digest the concept of the whole policy. Mayor Murdock agreed that the concept of the policy needs to be well thought out and cited that the tennis courts and riding rings are used for a certain types of activities while the use of the Civic Center Facility would be open to a variety of uses and the City needs to be prepared for such requests. Councilmember Pernell suggested that the City Council study the policy over a period of time and observe how the Women's Club event transpires. It was further discussed by the City Council that a Committee be formed to finalize a policy which includes both the City Council and the Community Association Board of Directors. Mayor Murdock appointed Councilmembers Swanson and Pernell as a Subcommittee to work with the Rolling Hills Community Association Board of Directors to discuss an amicable plan for use of the community facility. Staff was directed to investigate with the City Attorney liability issues as they relate to the tennis courts, riding rings and the new community facility. Staff was requested to return with a confirming agenda item regarding this appointment. Mayor Murdock ordered that this item be held on the agenda. OPEN AGENDA APPROXIMATELY 8:00 P.M. PUBLIC COMMENT WELCOME ♦ Mr. Frank Hill, 11 Cinchring, addressed the City Council regarding liability exposure. OLD BUSINESS - CONTINUED B. ORDINANCE NO. 241: AN ORDINANCE OF THE CITY OF ROLLING HILLS ADOPTING A STORM WATER RUNOFF CONTROL ORDINANCE FOR THE REDUCTION OF RUNOFF AND POLLUTANTS LEAVING A PROPERTY OR PROPERTIES IN ACCORDANCE WITH THE NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES) PERMIT NO. CA0061654- CI6948 ISSUED BY THE CALIFORNIA REGIONAL WATER QUALITY CONTROL BOARD, LOS ANGELES REGION (CRWQCB), AND AMENDING THE ROLLING HILLS MUNICIPAL CODE. Mayor Murdock presented the second reading of Ordinance No. 241. Councilmember Swanson moved that the City Council waive further reading and adopt Ordinance No. 241. Councilmember Pernell seconded the motion which carried unanimously. NEW BUSINESS A. CONSIDERATION OF APPOINTMENT OF A SUBCOMMrt-i bb FOR MINOR IMPROVEMENTS TO THE INTERIOR OF CITY HALL. City Manager Nealis presented the staff report. Councilmembers concurred that Mayor Murdock and Mayor Pro Tem Leeuwenburgh be appointed as a Subcommittee to select carpet, drapes and paint for the interior of City Hall. Councilmember Swanson suggested that the Subcommittee seek outside advice from a decorator residing within the community who would volunteer to offer assistance in these selections. B. CONSIDERATION OF APPOINTMENT TO THE PENINSULA PUBLIC SAFETY ASSISTANTS PROGRAM. City Manager Nealis presented the staff report. Mayor Murdock indicated that the City Council should take time to recommend appointments to this program. She indicated that in light of the October 1 deadline to submit nominees, the City Council has time to review the criteria and make contact with individuals they feel would be interested. Councilmember Pernell suggested that the recommendation come from the City's representatives to the Regional Law Enforcement Committee. Action Memorandum City Council Agenda 8-9-93 -3- Councilmembers concurred that as the City's representatives to the Regional Law Enforcement Committee, Mayor Murdock and Mayor Pro Tem Leeuwenburgh should review the criteria for appointment to the Program and submit nominees to the City Council. Other Councilmembers were requested to submit any nominees they might have to the Subcommittee. Mayor Murdock ordered that this item be held on the agenda. MATTERS FROM MEMBERS OF THE CITY COUNCIL • Mayor Murdock reported on the efforts of the South Bay Cities Association regarding shared low and moderate income plan. Staff was directed to further investigate this and prepare a report and resolution for the City Council. MATTERS FROM STAFF • City Treasurer Larry Courtright reported on his installation of a low flushing toilet and the $100 rebate program. He suggested that an article be placed in the Citywide Newsletter regarding this. MATTERS FROM THE CITY ATTORNEY NONE. CLOSED SESSION NONE. ADJOURNMENT Hearing no further business before the City Council, Mayor Murdock adjourned the meeting at 8:30 p.m. to the next regularly scheduled meeting of the City Council which will be held on Monday, August 23, 1993, in the City Council Chambers at the City Hall/Administration Building, 2 Portuguese Bend Road, Rolling Hills, California. Approved, '4 GC/ Jody`14ur&ck Mayor Action Memorandum City Council Agenda 8-9-93 13 Marilyn L. I ern Deputy City Clerk 1