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9/13/1993MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA SEPTEMBER 13, 1993 CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Pro Tem Leeuwenburgh at 7:34 p.m. on Monday, September 13, 1993, in the City Council Chambers at the City Hall/Administration Building, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Councilmembers Present: Heinsheimer, Pernell, Swanson (arrived at 7:45 p.m.) and Mayor Pro Tem Leeuwenburgh. Councilmembers Absent: Mayor Murdock. Others Present: Craig R. Nealis, City Manager. Lola Ungar, Principal Planner. Larry Courtright, City Treasurer. Marilyn Kern, Deputy City Clerk. Captain Herb Pettus, Los Angeles County Sheriff's Department, Lomita Station. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. a. Minutes - Meeting of August 23, 1993. RECOMMENDATION: Approve as presented. b. Payment of Bills. RECOMMENDATION: Approve as presented. C. Change orders relative to Hardscape Project. RECOMMENDATION: Approve as presented. d. Correspondence from Rolling Hills Community Association relative to Board appointments to a Facility Use Permit Policy Subcommittee. RECOMMENDATION: Receive and file. e. Correspondence from Dimension Cable relative to subscriber usage in the City of Rolling Hills. RECOMMENDATION: Receive and file. f. Report from City Treasurer Larry Courtright regarding Finance Department computers. RECOMMENDATION: Approve as presented. Councilmember Heinsheimer moved approval of the recommendations contained in the Consent Calendar. Councilmember Pernell seconded the motion which carried unanimously. PLANNING COMMISSION ITEMS A. ZONING CASE NO. 497 Mr. and Mrs. Bernard Howroyd, 7 Maverick Lane (Lot 28 -SK) RESOLUTION NO. 93-27: A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING SITE PLAN REVIEW APPROVAL FOR THE CONSTRUCTION OF A STABLE WITH LOFT AND CORRAL AREA THAT REQUIRES GRADING IN ZONING CASE NO. 497. Minutes City Council Meeting 9-13-93 -1- RESOLUTION NO. 93-28: A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS DENYING A REQUEST FOR A VARIANCE TO CONSTRUCT A GARAGE IN THE SIDE YARD SETBACK IN ZONING CASE NO. 497. City Manager Nealis presented the staff report. Mayor Pro Tem Leeuwenburgh called for discussion. Hearing none and hearing no objection, Mayor Pro Tem Leeuwenburgh ordered that Planning Commission Resolution No. 93-27 granting site plan review approval for the construction of a stable with loft and corral area that required grading in Zoning Case No. 497 and Planning Commission No. 93-28 denying a request for a Variance to construct a garage in the side yard setback in Zoning Case No. 497 be received and filed. B. ZONING CASE NO. 500 Mr. and Mrs. Paul Hennessey, 12 Johns Canyon Road (Lot 170 -A -7 -MS) RESOLUTION NO. 93-29: A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING A VARIANCE TO PERMIT THE ENCROACHMENT OF A GYMNASIUM ADDITION INTO THE FRONT YARD SETBACK AT AN EXISTING SINGLE FAMILY RESIDENCE IN ZONING CASE NO. 500. City Manager Nealis presented the staff report. Mayor Pro Tem Leeuwenburgh called the Council's attention to the plans submitted for Zoning Case 500 and noted that they were from an old lot survey and do not show Morgan Lane. Councilmembers discussed the plans and concurred that they could act on Planning Commission Resolution No. 93-29, however, that staff be directed to obtain a corrected plan from the applicant and report to Council at their next meeting. Hearing no objection, Mayor Pro Tem Leeuwenburgh ordered that the City Council receive and file Planning Commission Resolution No. 93-29 granting a Variance to permit the encroachment of a gymnasium addition into the front yard setback at an existing single family residence in Zoning Case No. 500. Staff was directed to obtain a corrected plan showing Morgan Lane from the applicants and prepare a brief report. C. ZONING CASE NO. 480 Dr. and Mrs. Barton Wachs, 6 Outrider Road (Lot 72 -A -EF) RESOLUTION NO. 93-30: A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS DENYING A REQUEST FOR A VARIANCE TO PERMIT THE ENCROACHMENT OF A BATHROOM ALCOVE AND MASTER BEDROOM ADDITION INTO THE SIDE YARD SETBACK AT AN EXISTING SINGLE FAMILY RESIDENCE IN ZONING CASE NO. 480. City Manager Nealis presented the staff report. Mayor Pro Tem Leeuwenburgh called for discussion. Hearing none and hearing no objection, Mayor Pro Tem Leeuwenburgh ordered that the City Council receive and file Planning Commission Resolution No. 93-30 denying a request for a Variance to permit the encroachment of a bathroom alcove and master bedroom addition into the side yard setback at an existing single family residence in Zoning Case No. 480. TRAFFIC COMMISSION ITEMS NONE. PUBLIC HEARINGS NONE. OLD BUSINESS A. CONSIDERATION OF POTENTIAL IMPLEMENTATION OF A MOTORCYCLE TRAFFIC OFFICER PROGRAM. Minutes City Council Meeting 9-13-93 -2- City Manager Nealis presented the staff report and noted that since the staff report was written, a memorandum from the Rolling Hills Community Association was received stating that they have discussed this program and feel that any improvement in traffic enforcement would be most welcome. w Councilmember/Caballeros Liaison Swanson reported on the correspondence she forwarded to Caballeros President Roger Hawkins explaining this regional program and on her attendance at the Caballeros meeting of September 7. She further reported that the main concerns expressed by the Caballeros were safety and liability and that they were unanimously opposed to this program. Councilmember Swanson further explained that the Caballeros were also concerned with the costs involved for this program. During discussion, Mayor Pro Tem/Regional Law Enforcement Committee Member Leeuwenburgh reported that she discussed this program with the Women's Community Club and after she explained to them that the proposed equipment would be quieter than the motorcycles generally heard in the City and that their was an extensive training program for the motorcycle officer, they had no objections to this program. • Mr. John Resich, 23 Eastfield Drive, represented the Caballeros Club, and further stated the objections that the Caballeros Club expressed at their meeting of September 7. He explained that the sudden, fast movement and noise of a motorcycle tends to startle a horse. Mayor Pro Tem Leeuwenburgh reported that the other Peninsula Cities have approved the motorcycle patrol program for a 12 month evaluation period. She further explained that how much and how often the motorcycle patrol is deployed within Rolling Hills would be controlled through the Regional Law Enforcement Committee, the City Manager and the Sheriff's Captain. Discussion then ensued regarding the difference between the trails in Rolling Hills and the other Peninsula Cities. Mr. Resich explained that the trails in Rolling Hills are considerably closer to the roads. Councilmembers discussed the pilot program conducted in the City of Walnut which has similar terrain to the Peninsula. Mayor Pro Tem Leeuwenburgh further expressed the importance of this regional program to the other Peninsula Cities and she explained the extensive training program that the motorcycle officer must complete, which includes interaction with equestrians. She reported that with this motorcycle patrol, certain areas in the City would be better patrolled for speeding and that this seems to be the main complaint of many residents. Councilmember Heinsheimer suggested that the concerns raised by the Caballeros be forwarded to the Regional Law Enforcement Committee and that through them, this program could be especially tailored to meet the concerns of Caballeros and the special characteristics of Rolling Hills. Councilmember Swanson stated that it is important that if this program is to be used Peninsula -wide, that it definitely needs to be tailored to Rolling Hills. Councilmember Pernell suggested that the motorcycle patrol program be undertaken on a limited or pilot basis and that it be carefully monitored and supervised. • Captain Herb Pettus, Los Angeles County Sheriff's Department, Lomita Station briefly addressed the concerns raised and explained that the Sheriff's Department goal is to enforce the law with safety in mind and that the officers have certain rules of engagement. He reported on the pilot program and the extensive training of the motorcycle officer. He reported that the motorcycle patrol program could be tailored within the City of Rolling Hills. Councilmember Heinsheimer suggested that the officer assigned to this motorcycle patrol meet with representatives of the Caballeros Club to gain an insight to their concerns as well as members of the Caballeros could become familiarized with the procedures of the motorcycle patrol program. Councilmembers concurred that such sensitivity training within the City of Rolling Hills would be beneficial to both the Caballeros and the Sheriffs Department before the program would be deployed within the City. Mayor Pro Tem Leeuwenburgh stated that she would report this suggestion and the concerns that the Caballeros Club have expressed to the Regional Law Enforcement Committee at their next meeting on October 28, 1993. ♦ John Resich, 23 Eastfield Drive, questioned the costs for implementation of the program. City Manager Nealis reported that should the program not be continued in this area after the 12 month trial period, the County would use the equipment elsewhere. Minutes City Council Meeting 9-13-93 -3- Councilmember Pernell moved that the City Council approve the regional implementation of a motorcycle patrol program and that staff be directed to coordinate with the Caballeros Club an officer training program tailored to the City of Rolling Hills before the program is deployed within the City of Rolling Hills. Councilmember Heinsheimer seconded the motion which carried unanimously. OPEN AGENDA APPROXIMATELY 8:00 P.M. PUBLIC COMMENT WELCOME NONE. OLD BUSINESS -Continued B. AMENDMENT TO AGREEMENT FOR PROJECT MANAGEMENT SERVICES. City Manager Nealis presented the staff report. Councilmember Heinsheimer moved that the City Council approve the amendment to the agreement for Project Management Services and authorize the Mayor to sign the agreement. Councilmember Pernell seconded the motion which carried unanimously. NEW BUSINESS NONE. MATTERS FROM MEMBERS OF THE CITY COUNCIL A. CONSIDERATION OF APPOINTMENT TO THE PENINSULA PUBLIC SAFETY ASSISTANTS PROGRAM. Mayor Pro Tem Leeuwenburgh reminded City Councilmembers that if they have any nominations for this program, that they contact the City's representatives to the Regional Law Enforcement Committee. • Mayor Pro Tem Leeuwenburgh reported that she attended the Women's Club meeting and addressed complaints that they had concerning speeding postal trucks that have been cutting through the City on Crest Road. Staff was directed to send a letter to the Postmaster regarding this situation. She also reported that the Women's Club had discussed the Motorcycle Traffic Patrol Program and that they had no objection to this program being implemented in Rolling Hills. • Mayor Pro Tem Leeuwenburgh asked if any Councilmembers would be attending the Rolling Hills Estates City Celebration. MATTERS FROM STAFF • City Manager Nealis reported that he will represent the City at the League of California Cities Conference in San Francisco. Councilmembers approved of the City Manager's attendance at this conference. MATTERS FROM THE CITY ATTORNEY NONE. CLOSED SESSION NONE. Minutes City Council Meeting 9-13-93 -4- 1 1 1 L' i [i ADJOURNMENT Hearing no further business before the City Council, Mayor Pro Tem Leeuwenburgh adjourned the meeting at 8:50 p.m. to the next regularly scheduled meeting of the City Council which will be held on Monday, September 27, 1993, in the City Council Chambers at the City Hall/Administration Building, 2 Portuguese Bend Road, Rolling Hills, California. Approved, n . r_ 4Q U��{�t1� u 116, Ginny Leeuwenburgh Mayor Pro Tem Minutes City Council 9-13-93 Meeting _n"i� 4-J'C`-�"c� ' + Marilyn Kern Deputy City Clerk 51