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10/11/1993 MINUTES OF A REGULAR MEETING F OF THE' CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA OCTOBER 11, 1993 CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Murdock at 7:30 p.m. on Monday, October 11, 1993, in the City Council Chambers at the City Hall/Administration Building, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Councilmembers Present: Pernell and Swanson, Mayor Pro Tem Leeuwenburgh and Mayor Murdock. Councilmembers Absent: Heinsheimer (excused). Others Present: Craig R. Nealis, City Manager. Lola Ungar, Principal Planner. Marilyn Kern, Deputy City Clerk. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. a. Minutes - Meeting of September 27, 1993. RECOMMENDATION: Approve as presented. b. Payment of Bills. RECOMMENDATION: Approve as presented. d. Residential Development Highlights. RECOMMENDATION: Receive and file. e. Correspondence from Southern California Edison Company regarding Utility Underground Project on Middleridge Lane North. RECOMMENDATION: Receive and file. Councilmember Swanson requested that Item No. 3-c. be removed from the Consent Calendar for discussion and moved approval of the remaining recommendations contained in the Consent Calendar. Councilmember Leeuwenburgh seconded the motion to approve the remaining recommendations contained in the Consent Calendar which carried unanimously. The minutes were approved as presented by a quorum of those Councilmembers present at the September 27, 1993 City Council meeting with Mayor Murdock and Mayor Pro Tem Leeuwenburgh abstaining. c. Consideration of correspondence from Southern California Gas Company relative to proposed changes to gas rates. RECOMMENDATION: Receive and File. After discussion, Councilmember Swanson moved that the City Council receive and file correspondence from Southern California Gas Company. Councilmember Pernell seconded the motion which carried unanimously. PLANNING COMMISSION ITEMS NONE. Minutes City Council Meeting 10-11-93 -1- TRAFFIC COMMISSION ITEMS A. CONSIDERATION OF AN ORDINANCE REGARDING THE PLACEMENT OF REFLECTTVE DEVICES ON OR NEAR ROADWAYS. City Manager Nealis presented the staff report. In response to Councilmember Swanson, Mayor Pro Tem/Traffic Commission Chair Leeuwenburgh reported that there have been several requests for mirrors brought before the Traffic Commission and that they all were denied due to a recommendation by the Traffic Engineer that mirrors are not acceptable traffic control devices. She further reported that the mirror placed on Portuguese Bend Road was the only one which was actually installed and that it has since been removed at the urging of the City Manager and Traffic Engineer. Councilmembers then discussed the language in the proposed Ordinance. Councilmember Pernell e�ressed his concern that this ordinance would prevent residents from installing such devices on their private property. It was suggested that the language be amended to add the phrase "and the reflective surface visible from" in order to accommodate those residents who may wish to have a mirror on their private property in the future. After discussion, Councilmember Pernell moved that the City Council waive further reading and introduce Ordinance No. 243 regarding placement of reflective devices on or near roadways and amending the Rolling Hills Municipal Code as amended to read "No mirror or other similar reflective device shall be placed on or adjacent to, and the reflective surface visible from, any roadway at the terminus of any driveway." Mayor Pro Tem Leeuwenburgh seconded the motion which carried unanimously. PUBLIC HEARINGS None. OLD BUSINESS None. NEW BUSINESS A. CONSIDERATION OF NOTICE INVITING SEALED BIDS FOR EMERGENCY GENERATOR SYSTEM AND AUTHORIZATION TO SOLICIT BIDS FOR PROCUREMENT OF EMERGENCY GENERATOR. City Manager Nealis presented the staff report. Councilmember Pernell questioned staff regarding what functions the emergency generator will need to provide during a major disaster. City Manager Nealis reported that City Hall would serve as an Emergency Operations Center following a major disaster and that all electrical systems would need to be operating. City Manager Nealis further reported that the computers would need to be up and running since special emergency preparedness data is stored on them and that the heating,ventilation, and air conditioning systems should be operable for the comfort of all who may be operating or visiting the Emergency Operations Center. Discussion then ensued regarding the system and bid specifications of equipment to be purchased. Councilmember Swanson expressed concern regarding Item No. 1, the amount of time the generator would be required to operate. Concerns were also raised regarding Item No. 2, the type of fuel used to operate the emergency generator as well as fuel storage. It was suggested that staff investigate neighboring cities regarding their capabilities during a disaster, research with the Edison Company the basic emergency power needs of the City and investigate with the Los Angeles County Fire Department regarding the amount of fuel that can be stored on the City Hall site so that the City would have the best possible equipment. After discussion, Councilmembers concurred that the system and bid specifications should be amended to reflect the concerns raised by the City Council relative to hours of operating time and fuel source for generator needed to adequately provide power to City Hall during a disaster. Minutes City Council Meeting 10-11-93 -2- ^'": r r.y+.,a;� !fiZ�c>AY. Councilmember Leeuwenburgh moved that the City Council approve the bid specifications as amended relative to the power specifications, hours of operating time and fuel source for generator needed to adequately provide power to City Hall building following a major disaster and that staff be authorized to proceed with the bidding process once the bid specifications have been amended. Councilmember Pernell seconded the motion which carried unanimously. B. CONSIDERATION OF EXPANDED CITY HALL HOURS, AMENDED CITY STAFF HOURS AND RELATED MATTERS. City Manager Nealis presented the staff report. Councilmember Pernell stated that the Personnel Subcommittee supports this innovative program and that they suggest that it be evaluated after it has been implemented for six months. Councilmember Swanson also noted that she supports the program and moved that the City Council approve the expanded City Hall hours, amended City staff hours, and implementation of a voluntary casual day beginning November 1, 1993 and authorize the City Manager to amend the Personnel Rules and Regulations Policy Handbook to reflect these policy changes. Staff was directed to report back to the City Council following su� months of implementation. Councilmember Pernell seconded the motion which carried unanimously. Mayor Pro Tem Leeuwenburgh stated for the record that she is opposed to the implementation of a casual day. OPEN AGENDA APPROXIMATELY 8:00 P.M. PUBLIC COMMENT WELCOME None. MATTERS FROM MEMBERS OF THE CITY COUNCIL • Mayor Pro Tem Leeuwenburgh reported on her attendance at a Special Districts meeting. • Mayor Murdock reported that the Sanitation District had contacted her regarding the City's support for keeping the Puente Hills Landfill open. Mayor Murdock also reported that she and Mayor Pro Tem Leeuwenburgh will provide the Council with two names for the voluntary Public Safety Assistants Program at the next meeting for their consideration. MATTERS FROM STAFF None. MATTERS FROM THE CITY ATTORNEY A. AMENDMENT TO CITY MANAGER'S EMPLOYMENT AGREEMENT. Councilmember Swanson presented the amendment to the City Manager's Employment Agreement. She noted that the City Council Personnel Subcommittee had met to discuss personnel matters and also met with the City Manager to discuss an amendment to his agreement. Councilmember Swanson further reported that the Subcommittee commended the City Manager on his performance and that they are recommending a base pay and auto allowance increase of 4.5%. Councilmember Pernell noted that the amount of increase does not reflect the performance of the City Manager but the economic times. Councilmember Swanson moved that the City Council approve the amendment to the City Manager's Employment Agreement. Councilmember Pernell seconded the motion which carried unanimously. The Members of the City Council unanimously supported Councilmember Swanson's recommendation that City Manager Nealis be commended for his services. CL-OSED SESSION None. Minutes City Council Meeting 10-11-93 -3- AD TOURNMENT Hearing no further business before the City Council, Mayor Murdock adjourned the meeting in honor of former Mayor and Councilmember Joseph S. O'Flaherty at 9:15 p.m. to the next regularly scheduled meeting of the City Council which will be held on Monday, October 25, 1993, in the City Council Chambers at the City Hall/Administration Building, 2 Portuguese Bend Road, Rolling Hills, California. � �� MARILYN KERN DEPUTY CITY CLERK Approved, C� JO RDO K MAYOR � i Minutes City Council Meeting 10-11-93 -4- r