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11/8/1993MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA NOVEMBER 8, 1993 CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Murdock at 7:35 p.m. on Monday, November 8, 1993, in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Councilmembers Present: Swanson, Heinsheimer, Mayor Pro Tem Leeuwenburgh and Mayor Murdock. Councilmembers Absent: Pernell (excused). Others Present: Craig R. Nealis, City Manager. Lola Ungar, Principal Planner. Marilyn Kern, Deputy City Clerk. Captain Herb Pettus, Los Angeles County Sheriff's Department, Lomita Station. Don Gales, Representative of the Wildlife Preservation Committee. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. a. Minutes - Meeting of October 25, 1993. RECOMMENDATION: Approve as presented. b. Payment of Bills. RECOMMENDATION: Approve as presented. C. Change Orders relative to Landscape Component of the Hardscape Renovation Project. RECOMMENDATION: Approve as presented. d. Notice of Completion for Landscape Component of the Hardscape Renovation Project. RECOMMENDATION: Approve as presented. e. Change Orders relative to Hardscape Component of the Hardscape Renovation Project. RECOMMENDATION: Approve as presented. Councilmember Swanson moved approval of the recommendations contained in the Consent Calendar. Mayor Pro Tem Leeuwenburgh seconded the motion which carried unanimously. Hearing no objection, Mayor Murdock so ordered. . PLANNING COMMISSION ITEMS A. ZONING CASE NO. 501 MR. AND MRS. KARL FRYKMAN, 10 CREST ROAD WEST (LOT 2 -CH) RESOLUTION NO. 93-31: A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS APPROVING A VARIANCE TO THE REAR YARD SETBACK FOR THE ENCROACHMENT OF ROOM ADDITIONS, APPROVING A VARIANCE TO PERMIT AN ENCROACHMENT INTO THE FRONT YARD TO CONSTRUCT A STABLE AND CORRAL, AND APPROVING SITE PLAN REVIEW FOR SUBSTANTIAL ADDITIONS IN ZONING CASE NO. 501. Principal Planner Ungar presented the staff report. Mayor Murdock called for questions or discussion regarding Zoning Case No. 501. Hearing none and hearing no objection, Mayor Murdock ordered that the City Council receive and file Planning Commission Resolution No. 93-31 approving a variance to the rear yard setback for the encroachment of room additions, approving -1- a variance to permit an encroachment into the front yard to construct a stable and corral, and approving site plan review for substantial additions in Zoning Case No. 501. B. ZONING CASE NO. 502 MR. JOHN Z. BLAZEVICH, 1 BUGGY WHIP DRIVE/13 CREST ROAD WEST (LOT 176 -A -MS & LOT 176 -MS) RESOLUTION NO. 93-32: A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS AUTHORIZING THE ISSUANCE OF A CERTIFICATE OF COMPLIANCE FOR LOT LINE ADJUSTMENT IN ZONING CASE NOT. 502. Principal Planner Ungar presented the staff report. City Manager Nealis reported that a 90 day grace period to the condition imposed by the Planning Commission to eliminate the vehicular access to the guest house has been requested by the applicant in order that notice could be given to the occupant of the guest house on the property. 0 Mayor Pro Tem Leeuwenburgh expressed concern that the guest house might not meet the current Municipal Code Regulations. City Manager Nealis reported that during the Planning Commission deliberations, the City Attorney's office explained that the City's latitude in enforcement of existing Municipal Code Sections on a lot line adjustment are limited. Discussion ensued regarding the additional conditions of approval imposed by the Planning Commission relative to the existing non- conforming guest house and how they will be enforced. Further discussion ensued regarding the removal of the existing vehicle access to the guest house. Councilmembers expressed concern that the driveway is not shown on the plans and that the plans were not signed off by an engineer. Councilmember Heinsheimer suggested that the City Council take this case under jurisdiction and that staff be requested to obtain drawings depicting the current driveway and future plans for access to the property from the applicants as well as obtain the engineers certification. Councilmember Heinsheimer moved that the City Council take jurisdiction over Zoning Case No. 502 and that staff return this item to the next regularly scheduled City Council meeting. Mayor Pro Tem Leeuwenburgh seconded the motion which carried unanimously. Hearing no objection, Mayor Murdock so ordered. TRAFFIC COMMISSION ITEMS None. PUBLIC HEARINGS None. OLD BUSINESS A. PRESENTATION BY THE WILDLIFE PRESERVATION COMMITTEE REGARDING A PROPOSAL TO CONSTRUCT A NATIVE PLANT DEMONSTRATION PROJECT ADJACENT TO THE TENNIS COURTS. City Manager Nealis presented the staff report. • Mr. Don Gales, representative of the Wildlife Preservation Committee, reported to the City Council that the Wildlife Preservation Committee feels that the $850 estimate for preparing the area for planting and installation of a manual sprinkler system is too much. He indicated that the Committee felt that they could do much more with the same amount of money. Mr. Gales reported that the Committee plans to use a members personal gardener to do the preparatory work as well as using volunteers from the Committee to assist with this work and that the remainder of the funds would be spent on assorted native plants for the area. He further reported that the Committee plans to have the plants on exhibit in the project be labeled and that a guide be posted directing people to the project. He stated that the Wildlife Preservation Committee's purpose for this project is to demonstrate to those who are building or re -landscaping in the City of Rolling Hills the types of native plants that are available that can be incorporated into their landscape plans and encourage their use rather than cultivated landscape look. Mayor Murdock asked if the Committee had a plan of the Demonstration Project depicting the types of plants that would be exhibited. Mr. Gales indicated that the Committee has not drawn up a formal plan but has discussed the types of plants that they wish to included in the project. Councilmember Swanson indicated that if a path was planned for the project, that she would like -2- for the Committee to show that on the plan also. Mayor Murdock indicated that the City Council iEi interested in seeing a plan showing exactly what the Wildlife Preservation Committee is proposing in the project area as well as written documentation outing the purpose of the project, how the committee would conduct tours or solicit visitors to the project and the numbers of" persoris the'Committee feels would be involved in touring the project. It was suggested that staff work with the Committee to accomplish this plan. Discussion ensued regarding the area to be used and notification of the property owners adjacent to the project. Mayor Pro Tem Leeuwenburgh suggested that the area north of the tennis courts adjacent to Palos Verdes Drive North could somehow be incorporated into the project or used as an expansion of the project in the future. Councilmembers suggested that the Committee contact the adjoining property owners, the tennis club and the Rolling Hills Community Association regarding their input. Councilmember Swanson moved that the City Council approve in concept the Wildlife Preservation Committee's plan to construct a Native Plant Demonstration Project and that staff and the Wildlife Preservation Committee work together to create a final plan to present to the City Council for approval. Councilmember Heinsheimer seconded the motion which carried unanimously. Hearing no objection, Mayor Murdock so ordered. B. ORDINANCE NO. 244: AN ORDINANCE OF THE CITY OF ROLLING HILLS REGULATING COLLECTION OF SOLID WASTE AND RECYCLABLE MATERIALS AND AMENDING THE ROLLING HILLS MUNICIPAL CODE. Councilmember Heinsheimer moved that the City Council waive reading in full and adopt Ordinance No. 244 regulating collection of solid waste and recyclable materials and amending the Rolling Hills Municipal Code. Mayor Pro Tem Leeuwenburgh seconded the motion which carried unanimously. Hearing no objection, Mayor Murdock so ordered. C. CONSIDERATION OF REQUEST FOR PROPOSAL FOR LANDSCAPE MAINTENANCE SERVICES. City Manager Nealis presented the staff report. Councilmember Swanson expressed her opinion that this would be a good opportunity for the Council to set certain criteria in the bidding process whereby a certain percentages of bids for work in the City of Rolling Hills would be set aside for Women Owned Businesses. Discussion ensued regarding the City's bidding process. Councilmembers discussed that with a wider range of advertisement for this project, that more companies would be encouraged to submit a proposal and accomplish the same results. It was suggested that an advertisement for this project be placed in the Los Angeles Times, the Daily Breeze, Dodge Green Sheet and the Palos Verdes Peninsula News. During discussion of the specifications for this project, Councilmember Heinsheimer suggested that the statement of work be amended to state the objectives that the City wishes to accomplish and allow the bidder to write the statement of work. Councilmembers concurred that the scope of work for this project does not warrant this type of request of proposal. Councilmember Swanson moved approval of the request for proposal for landscape maintenance services and that staff be directed to go to bid for this project with an extensive range of advertisement. Mayor Pro Tem Leeuwenburgh seconded the motion which carried unanimously. Hearing no objection, Mayor Murdock so ordered. D. CONSIDERATION OF RESOLUTION NO. 714: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS ADOPTING PROCEDURAL AND SUBSTANTIVE REGULATIONS TO REGULATE LOCAL BASIC TIER CABLE TELEVISION RATES AND CHARGES. City Manager Nealis presented the staff report. Mayor Pro Tem Leeuwenburgh moved that the City Council adopt Resolution No. 714 adopting procedural and substantive regulations to regulate local basic tier cable television rates and charges. Councilmember Heinsheimer seconded the motion which carried unanimously. Hearing no objection, Mayor Murdock so ordered. -3- E. CONSIDERATION OF REQUEST BY APPLICANTS TO CONTINUE PUBLIC HEARINGS RELATIVE TO ZONING CASE NO. 480 (WACHS) 6 OUTRIDER ROAD (LOT 72 -A -3F) AND ZONING CASE NO. 497 (HOWROYD) 7 MAVERICK LANE (LOT 28 -SK). City Manager Nealis presented the staff report. Hearing no objection, Mayor Murdock ordered that the Public Hearings relative to Zoning Case No's. 480 and 492 be continued from the adjourned regular meeting scheduled for Saturday, November 13, 1993 at 8:00 a.m., to the next regularly scheduled meeting to be held on Monday, November 22, 1993 at 7:30 p.m., at which time another adjourned regular meeting will be scheduled for the purpose of conducting a field trip. NEW BUSINESS 0 A. CONSIDERATION OF RESOLUTION NO. 715: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS NOTIFYING THE LOS ANGELES COUNTY BOARD OF SUPERVISORS OF THE CITY COUNCIL'S INTENTION TO RETAIN LOS ANGELES COUNTY SHERIFF'S DEPARTMENT SERVICES. City Manager Nealis presented the staff report. Mayor Pro Tem Leeuwenburgh moved that the City Council adopt Resolution No. 715 notifying the Los Angeles County Board of Supervisors of the City Council's intention to retain Los Angeles County Sheriffs Department Services. Councilmember Heinsheimer seconded the motion which carried unanimously. Councilmember Swanson questioned staff regarding future increases in costs for services. City Manager Nealis reported that this Resolution only notifies the Board of Supervisors that the City intends to retain the Los Angeles County Sheriffs Department Services. He stated that an agreement will be presented to the City Council for formal consideration that will outline the costs for the services and that the Council will have an opportunity to consider those costs at that time. Hearing no objection, Mayor Murdock so ordered. B. CONSIDERATION OF AN ORDINANCE ESTABLISHING UNIFORM PARKING CITATION PROCESSING PROCEDURES, AND AMENDING THE ROLLING HILLS MUNICIPAL CODE. City Manager Nealis presented the staff report. Councilmember Heinsheimer moved that the City Council waive further reading and introduce an ordinance establishing uniform parking citation processing procedures, and amending the Rolling Hills Municipal Code. Mayor Pro Tem Leeuwenburgh 'seconded the motion which carried unanimously. Councilmember Swanson questioned staff regarding the name of the contractor that will be providing these services. City Manager Nealis reported that the contractor will be Turbo Data System, Inc. Hearing no objection, Mayor Murdock so ordered. OPEN AGENDA APPROXIMATELY 8:00 P.M. PUBLIC COMMENT WELCOME None. MATTERS FROM MEMBERS OF THE CITY COUNCIL, • Councilmember Heinsheimer inquired about the status of the project at 16 Crest Road West. City Manager Nealis reported that he will research this and report back to the City Council. Councilmember Heinsheimer also inquired about what is being done to ensure that the City and County Fire Codes are being met in the City. City Manager Nealis reported that he will be scheduling a meeting with County Fire Department personnel to determine if the City's Municipal Code is up-to-date in this regard and discuss current enforcement policies. -4- • Mayor Pro Tem Leeuwenburgh reported that - several Block Captains contacted her regarding the City Manager keeping them up to date on the increased fire watch on the Peninsula and she commended staff on their efforts in this regard. She also reported on her attendance at the Africanized Honey Bee Workshop and that she will provide copies of the workshop material to the members of the, City Council. • Councilmember Swanson also commended staff for their emergency preparedness efforts as well as their handling of the recent disruption of day to day office activity due to the moving of the Community Association staff and relocation of City staff to their new office space. • Mayor Murdock reported that Joe Hummel has indicated that he feels that the time commitment needed to participate in the Public Safety Assistance Program will not allow him to take part in the program. She indicated that she may be recommending Stan Levine for appointment to the Public Safety Assistance Program. Mayor Murdock also reported on correspondence received regarding the pool of Grand Jury nominees. She suggested that if any Councilmembers wish to submit names, that they do so as soon as possible since the deadline to submit nominees is November 15, 1993. Regarding the Independent Cities Association's Second Annual Youth Summit Conference and Symposium, Mayor Murdock indicated that she will be submitting names of two youths who are anxious to participate in this program. • Councilmember Swanson reported that the National Women's Political Caucus has scheduled a luncheon on December 4, 1994 at Madeo Restaurant in San Pedro. MATTERS FROM STAFF None. MATTERS FROM THE CITY ATTORNEY None. CLOSED SESSION None. ADJOURNMENT Hearing no further business before the City Council, Mayor Murdock adjourned the meeting at 9:00 p.m. to an adjourned regular meeting scheduled for Saturday, November 13, 1993 at 8:00 a.m. for the purpose of conducting a field trip. It is anticipated that their will not be a quorum present at the field trip meeting in which case the adjourned regular meeting will be adjourned due to lack of a quorum to the next regularly scheduled meeting which will be held on Monday, November 22, 1993 at 7:30 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Approved, Jody .& Mayor Marilyn L. Kern Deputy City Clerk -5-