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7/11/1994MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA JULY 119 1994 CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Heinsheimer at 7:30 p.m., on Monday, July 11, 1994, in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Councilmembers Present: Hill, Murdock, Mayor Pro Tem Pernell and Mayor Heinsheimer. Councilmembers Absent: Councilmember Lay (excused). Others Present: Craig R. Nealis, City Manager. Michael Jenkins, City Attorney. Larry Courtright, City Treasurer. Lola Ungar, Principal Planner. Marilyn Kern, Deputy City Clerk. Captain Herb Pettus, Los Angeles County Sheriff's Department Lomita Station. Mr. Richard Anderson, Planning Advisor, Los Angeles County Department of Regional Planning. Mr. Hirsh Marantz, President, Palos Verdes Peninsula Horsemen's Association. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. a. Minutes - Meeting of June 27, 1994. RECOMMENDATION: Approve as presented. b. Payment of Bills. RECOMMENDATION: Approve as presented. C. Correspondence from California Water Service Company regarding Advice Letter No. 1352, RULE 9, "Rendering and Payment of Bills", which has been filed with the California Public Utilities Commission. RECOMMENDATION: Receive and file. d. Correspondence from Willdan Associates regarding new rates for Traffic Engineering Services effective on July 1, 1994. RECOMMENDATION: Receive and file. e. Correspondence from Los Angeles County Sheriff's Department regarding results of Sobriety Checkpoints conducted June 15 & 16 and July 1. RECOMMENDATION: Receive and file. f: Consideration of purchase of Finance Department Computer Equipment. RECOMMENDATION: Approve as presented. g. Notice of Hearing, Southern California Gas Company's Biennial Cost Allocation Proceeding, Application No. 93-09-006. RECOMMENDATION: Receive and file. h. Consideration of plans and specifications for remodeling of office space at City Hall. RECOMMENDATION: Approve as presented. i. Status report regarding acquisition of Global Positioning System (GPS). RECOMMENDATION: Receive and file. Mayor Heinsheimer requested that Item No. 3-F, Consideration of purchase of Finance Department Computer Equipment be considered separately. Councilmember Murdock moved approval of the recommendations of remaining items on the Consent Calendar. Mayor Pro Tem Pernell seconded the motion which carried unanimously. Minutes City Council Meeting 07-11-94 -1- Consideration of purchase of Finance Department Computer Equipment. RECOMMENDATION: Approve as presented. Mayor Heinsheimer stated that it is his understanding, that as a matter of policy, when computer equipment is upgraded within City Departments, the City Manager should ensure that all hardware and software are compatible to allow for greater efficiency by sharing of equipment, files and programs. City Treasurer Courtright explained the capabilities of the proposed equipment as well as the accounting programs used in the Finance Department. Councilmembers discussed the proposed equipment upgrade and concurred that this upgrade is suitable for the Finance Department at this time. Mayor Pro Tem Pernell moved that the purchase of Finance Department Computer Equipment be approved as presented. Councilmember Hill seconded the motion which carried unanimously. PLANNING COMMISSION ITEMS A. ZONING CASE NO. 510A MR. DAVID T. CHRISTENSEN, 9 OPEN BRAND ROAD (LOT 114 -EF) RESOLUTION NO. 94-17: A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS APPROVING A CONDITIONAL USE PERMIT TO REPLACE A STABLE STRUCTURE WITH A GUEST HOUSE AND GRANTING SITE PLAN REVIEW APPROVAL FOR A GUEST HOUSE AT A SINGLE FAMILY RESIDENCE IN ZONING CASE NO. 510A. Principal Planner Ungar presented the staff report outlining Planning Commission action relative to Zoning Case No. 510A. The City Council discussed the location for a future stable proposed in conjunction with the applicant's request. Mayor Murdock expressed concern regarding the topography of the area where the proposed future stable is to be located and stated that this may not be a viable location, and requested that the City Council take jurisdiction over this case. Hearing no objection, Mayor Heinsheimer so ordered. ZONING CASE NO. 511 DR. AND MRS. GEORGE A. MURRELL, 6 PACKSADDLE ROAD EAST (LOT 31 -SF) RESOLUTION NO. 94-18: A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS DENYING SITE PLAN REVIEW APPROVAL FOR CONSTRUCTION OF SUBSTANTIALROOM ADDITIONS AND GARAGE SPACE AT AN EXISTING SINGLE FAMILY RESIDENCE IN ZONING CASE NO. 511. Principal Planner Ungar presented the staff report outlining Planning Commission action relative to Zoning Case No. 511. Hearing no objection, Mayor Heinsheimer ordered that Planning Commission Resolution No. 94-18 be received and filed. TRAFFIC COMMISSION ITEMS None. PUBLIC HEARINGS - Continued ZONING CASE NO. 512. SUBDIVISION NO. 82. TENTATIVE PARCEL MAP NO. 21400: A REQUEST FOR A THREE (3) LOT SUBDIVISION OF LAND AT LOT 85- RH, AND CURRENTLY, 10 PINE TREE LANE, ROLLING HILLS, CA, AN EXISTING LOT THAT HAS ONE RESIDENTIAL UNIT, TO BE IMPLEMENTED BY MR. AND MRS. WILLIAM HASSOLDT. LOT 85-RH CONSISTS OF 7.826 ACRES GROSS TO BE DIVIDED INTO THREE LOTS AS FOLLOWS: LOT 1 - 2.95 ACRES GROSS, 2.40 ACRES NET; LOT 2 - 2.46 ACRES GROSS, 2.02 ACRES NET; AND, LOT 3 - 2.43 ACRES GROSS, 2.04 ACRES NET. (PLANNING COMMISSION RECOMMENDS APPROVAL) Minutes City Council Meeting 07-11-94 -2- City Manager Nealis presented the staff report and a�letter°dated, July 11, 1994, from Los Angeles County Department of Regional Planning Advisor Richard Anderson regarding his opinion relative to modifications to the Subdivision Code to be made as a condition of approval of this Subdivision. City Manager Nealis also presented to the City Council correspondence dated, July 11, 1994, received by staff via facsimile at 7:15 p.m., from the applicant's legal counsel regarding Councilmember Lay's participation in discussions relative to Zoning Case No. 512. After review of the letter from the applicants legal counsel, Mayor Heinsheimer expressed his concern that the applicant's legal counsel felt it necessary to correspond in "such a harsh manner since the City had indicated that it would consult with the City Attorney's office to resolve the question of Councilmember Lay's participation in this case. Mayor Heinsheimer opened the public hearing and called for testimony. • Mrs. Judith Hassoldt, applicant, stated that they were discouraged after the last meeting when it was determined that Councilmember Lay would unable to provide input relative to their subdivision request. Mrs. Hassoldt requested that in light of the recent re- determination by the City Attorney's office regarding Councilmember Lay's participation and the fact that their representative from South Bay Engineering is on vacation, that the public hearing be continued. In response to Mayor Heinsheimer, City Attorney Mike Jenkins explained that it is the City Attorney's practice to take a cautious approach in such matters and that under the circumstances outlined in Assistant City Attorney Ennis' letter, Councilmember Lay may participate in City Council deliberations relative to Zoning Case 512. Councilmembers discussed the time constraints relative to the Subdivision Act and the continuance of this public hearing. City Attorney Jenkins requested that a letter from the applicants requesting a continuance be received by the City. Hearing no objection Mayor Heinsheimer continued the public hearing to the regularly scheduled meeting of the City Council to be held on Monday, August 8, 1994, at 7:30 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. OPEN AGENDA APPROXIMATELY 8:00 P.M. PUBLIC COMMENT WELCOME • Mr. Hirsh Marantz, President of the Palos Verdes Peninsula Horsemen's Association, presented the City Council with a guide to the trails on the Palos Verdes Peninsula recently published by the Horsemen's Association. The City Council discussed the trails guide and indicated that staff will place this guide on the public counter and indicate to those inquiring, where it is available. Staff was directed to discuss this guide with Rolling Hills Community Association Manager Peggy Minor. OLD BUSINESS CONSIDERATION OF APPOINTMENT OF CHAIR OF THE ROLLING HILLS WILDLIFE PRESERVATION COMMITTEE. City Manager presented the staff report. Councilmember Murdock moved that the City Council appoint Mr. Roger Sommer as Chair of the Wildlife Preservation Committee. Councilmember Pernell seconded the motion which carried unanimously. CONSIDERATION OF REQUEST BY DAN WHITCRAFT, M.D. TO REMAIN A MEMBER OF THE WILDLIFE PRESERVATION COMMi r i h ✓. City Manager Nealis presented the staff report. Councilmembers discussed the proposal by Dr. Whitcraft to remain as an active participant on the Committee until the completion of the video project or his return as a resident of Rolling Hills. Councilmembers concurred that Dr. Whitcraft could continue to participate on the Wildlife Preservation Committee as an ex officio, non-voting, member. NEW BUSINESS - None. Minutes City Council Meeting 07-11-94 -3- MATTERS FROM MEMBERS OF THE CITY COUNCIL PERSONNEL SUBCOMMITTEE REPORT REGARDING APPOINTMENT TO PLANNING COMMISSION. Councilmember Murdock reported that the Personnel Subcommittee met to discuss an amendment to the City Manager's Agreement which will formally be brought before the City Council at the next meeting. Councilmember Murdock also reported that the Personnel Subcommittee met to conduct interviews of applicants who submitted letters of interest to serve on the Planning Commission. Mayor Pro Tem Pernell and Councilmember Murdock commented on the quality of all of the applicants and indicated that they have selected Dr. Arvel Witte to serve the unexpired term on the Planning Commission vacated by Councilmember Lay. Councilmember Murdock moved that the City Council appoint Dr. Arvel Witte to the Planning Commission to fill the unexpired term of Councilmember Lay expiring on January 1, 1995. Councilmember Pernell seconded the motion which carried unanimously. • Mayor Pro Tem Pernell reported that a City Council Joint Study Session with the Planning Commission and Traffic Commission has been scheduled for August 29, 1994. MATTERS FROM STAFF STATUS REPORT REGARDING SENATE BILL NO. 1839. City Manager Nealis reported that SB 1893 passed the Assembly Local Government Committee on July 6, 1994 and will be considered by the Assembly Ways and Means Committee sometime in August. STATUS REPORT REGARDING ASSEMBLY BILL NO. 1680. City Manager Nealis reported that AB 1680 passed the Senate Local Government Committee on July 6, 1994 and will be considered by the Senate Appropriations Committee sometime in August. STATUS REPORT REGARDING ASSEMBLY BILL NO. 2414. City Manager Nealis reported that AB 2414 passed the Senate Judiciary Committee on July 6, 1994 and will be considered by the Senate Appropriations Committee sometime in August. MATTERS FROM THE CITY ATTORNEY • City Attorney Jenkins commented on the letter dated, July 11, 1994, received from Mr. and Mrs. Hassoldt's legal counsel regarding Councilmember Lay's participation in discussions relative to their request for a Subdivision and Assistant City Attorney Ennis' written opinion on this matter dated July 8, 1994. ADJOURNMENT Hearing no further business before the City Council, Mayor Heinsheimer adjourned the meeting at 8:12 p.m. to the next regularly scheduled meeting of the City Council to be held on Monday, July 25, 1994, in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Appro Thomas Mayor Minutes City Council Meeting 07-11-94 ME Respectfully submitted, Marilyn L. Kern Deputy City Clerk 1 1