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7/25/1994MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA JULY 25, 1994 CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Pro Tem Pernell at 7:30 p.m., on Monday, July 25, 1994, in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Councilmembers Present: Hill, Lay, Murdock and Mayor Pro Tem Pernell. Councilmembers Absent: Mayor Heinsheimer (excused). Others Present: Craig R. Nealis, City Manager. Michael Jenkins, City Attorney. Larry Courtright, City Treasurer. Lola Ungar, Principal Planner. Marilyn Kern, Deputy City Clerk. Lt. Ray Gonzales, Los Angeles County Sheriffs Department, Lomita Station. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. a. Minutes - Meeting of July 11, 1994. RECOMMENDATION: Approve as presented. b. Payment of Bills. RECOMMENDATION: Approve as presented. C. Financial Statement for the Month of June, 1994. RECOMMENDATION: Approve as presented. d. Report regarding changes to employee benefits. RECOMMENDATION: Approve as presented. e. Report regarding selection of a contractor for remodeling of office space at City Hall. RECOMMENDATION: Approve as presented. f. Correspondence from Browning-Ferris Industries regarding recovered recyclable material. RECOMMENDATION: Receive and file. Councilmember Murdock moved approval of the recommendations contained on the Consent Calendar. Councilmember Lay seconded the motion which carried unanimously. PLANNING COMMISSION ITEMS None. TRAFFIC COMMISSION ITEMS A. CONSIDERATION OF RECOMMENDATION FROM THE TRAFFIC COMMISSION REGARDING REQUEST FOR PROPOSAL FOR STRIPING OF VARIOUS ROADWAYS WITHIN THE CITY. City Manager Nealis presented the staff report outlining the recommendation of the Traffic Commission relative to Request for Proposals for striping of various roadways within the City. Councilmember Murdock moved that the City Council approve the Request for Proposal as recommended by the Traffic Commission and that staff be authorized to proceed with the bidding process. Councilmember Hill seconded the motion which carried unanimously. Minutes City Council Meeting 07-25-94 -1- B. CONSIDERATION OF RECOMMENDATION FROM THE TRAFFIC COMMISSION RELATIVE TO A MODIFICATION OF THE DRIVEWAY AT 1 BUGGY WHIP DRIVE. City Manager Nealis presented the staff report outlining the Traffic Commission's re-evaluation and recommendations relative to this driveway request. Councilmember Lay expressed concern that the driveway proposal is being submitted for review by the City Council before Planning Commission review of the application for all other structural improvements on the property. Councilmember Lay also expressed concern that the driveway has already been constructed in the proposed location without City permission.. City Manager Nealis reported that the applicant requested that the driveway application be presented separately from the application for other residential improvements on his property and that the Traffic Commission is recommending to accommodate this request. I • Mr. Doug McHattie, South Bay Engineering, spoke on behalf of the applicant, stating that the angle and grade of the present driveway does not allow his vehicles to enter and exit the driveway without scraping bottom. Councilmember Pernell suggested that if the driveway application were to be reviewed as part of the Planning Commission review of the entire project, that perhaps the applicant could mitigate the problem of vehicles scraping bottom at the entrance/exit point of the existing driveway with the addition of decomposed granite. Discussion ensued regarding the Traffic Commission recommendations and Councilmembers concurred that the proposed location may be acceptable, however, the City Council felt that their approval of the proposed driveway location, at this time, would tie the hands of the Planning Commission to consider any modifications that they deemed necessary relative to the driveway approach in conjunction with the entire residential development. Councilmember Hill reported on the safety factors discussed by the Traffic Commission during their review of this driveway request. Councilmember Hill suggested that if the driveway proposal were to be approved by the City Council this evening, the applicant may be willing to accept the burden of any design changes that the Planning Commission may recommend during their review of the proposed improvements to the property. Further discussion ensued regarding the driveway and Councilmembers concurred that the proposed driveway location is not being denied at this time. However, a majority of the Councilmembers expressed that consideration of the driveway should be reviewed by the Planning Commission during the public hearing on all improvements on the property. Staff was directed to inform the Planning Commission of the Traffic Commission's recommendations and to relay to the Planning Commission the reasons for the City Council actions this evening. Councilmember Murdock moved that the City Council refer the recommendation of the Traffic Commission to the Planning Commission for review and consideration of all proposed improvements at 1 Buggy Whip Drive. Councilmember Lay seconded motion which carried by a 3-1-1 vote (Ayes: Lay, Murdock and Pernell; Noes: Hill; Absent: Heinsheimer). C. CONSIDERATION OF A RECOMMENDATION FROM THE TRAFFIC COMMISSION RELATIVE TO A SPEED LIMIT SIGN IN THE VICINITY OF THE EASTFIELD GATE ENTRY. City Manager Nealis presented the staff report outlining the Traffic Commission's recommendation. Hearing no discussion, Mayor Pro Tem Pernell called for a motion. Councilmember Murdock moved that the City Council approve the recommendation of the Traffic Commission for placement of a 25 Mile Per Hour Speed Limit Sign on Eastfield Drive, inbound, in the vicinity of the Eastfield Gate and that staff be directed to install this sign. Councilmember Lay seconded the motion which carried unanimously. I D. CONSIDERATION OF A RECOMMENDATION FROM THE TRAFFIC COMMISSION RELATIVE TO A SPEED LIMIT SIGN ON JOHNS CANYON ROAD. City Manager Nealis presented the staff report outlining the Traffic Commission's recommendation, Hearing no discussion, Mayor Pro Tem Pernell called for a motion. Minutes City Council Meeting 07-25-94 -2- t , _ :'dry' >i"�' `•y'�i Councilmember Murdock moved that the City Council approve the recommendation of the Traffic Commission for placement of a 25 Mile Per Hour Speed Limit Sign on Johns Canyon Road, inbound, in the vicinity of 2 Johns Canyon Road and that staff be directed to install this sign. Councilmember Lay seconded the, motion which carried unanimously. '�4aFcF E. CONSIDERATION OF'a A RECOMMENDATION FROM THE TRAFFIC COMMISSION RELATIVE TO DISTRIBUTION OF SPEED LIMIT WARNING NOTICES TO VISITORS AND CONTRACTORS ENTERING THE CITY OF ROLLING HILLS. City Manager Nealis presented the staff report outlining the Traffic Commission's recommendation and referred the Council to the draft notice placed before them this evening. The Council reviewed and discussed the draft notice. In response to Mayor Pro Tem Pernell, City Manager Nealis reported that the Rolling Hills Community Association Manager has been consulted regarding this notice and that Traffic Commissioner Henke indicated that he would be presenting it to the Board. City Manager Nealis further reported the Association Manager expressed a positive posture regarding the notice. With the City Council's concurrence, Mayor Pro Tem Pernell directed staff to pursue a Speed Limit/No Smoking Warning Notice to be distributed to visitors and contractors entering the City. Staff was further directed to discuss this notice with the Rolling Hills Community Association and explore possible sanctions for those who violate these regulations. Councilmember Murdock requested that a letter be sent to tree trimmers doing business in the City relative to proper traffic control and warning notice in conjunction with tree trimming activity in the City. PUBLIC HEARINGS A. ZONING CASE NO. 510A MR. DAVID T. CHRISTENSEN, 9 OPEN BRAND ROAD (LOT 114 -EF) APPEAL OF A PLANNING COMMISSION APPROVAL OF A CONDITIONAL USE PERMIT TO REPLACE A STABLE STRUCTURE WITH A GUEST HOUSE AND A PLANNING COMMISSION APPROVAL OF A SITE PLAN REVIEW APPROVAL FOR A GUEST HOUSE, City Manager Nealis presented the staff report. Principal Planner Ungar reported that she has discussed the access to the proposed future stable and corral area with the Caballeros President. She further stated that the Caballeros President expressed some concern regarding access to this area and that greater details would be provided at the field trip. Mayor Pro Tem Pernell opened the public hearing and called for testimony. • Mr. Dave Christensen, 9 Open Brand Road, explained the proposed improvements to his property and stated that the feels that the access to the existing stable is no steeper than the proposed location for a future stable and corral. He reported that access could be provided by a graded roadway or by a tram system. Hearing no further discussion, Mayor Pro Tem Pernell continued the public hearing to Friday, July 29, 1994, at 7:30 a.m., at 9 Open Brand Road, for the purpose of conducting a field trip. OPEN AGENDA APPROXIMATELY 8:00 P.M. PUBLIC COMMENT WELCOME • Dr. Richard Henke, RHCA Board Member/Liaison to the City Council, addressed the City Council regarding the Traffic Commissions proposal for a Speed Limit/No Smoking Warning Notice. Dr. Henke stated that he feels that the Board would be in favor of any . procedure which would improve safety in the community and stated that he would report to the Board on this matter. OLD BUSINESS None. Minutes City Council Meeting 07-25-94 -3- NEW BUSINESS A. ORDINANCE NO. 249: AN ORDINANCE OF THE CITY OF ROLLING HILLS REPEALING CHAPTER 8.32, OF THE ROLLING HILLS MUNICIPAL CODE RELATING TO ABATEMENT OF VIEW IMPAIRMENT. City Manager Nealis presented the staff report indicating the need for this clerical correction to the Municipal Code. Councilmember Murdock moved that the City Council waive further reading and introduce Ordinance No. 249. Councilmember Lay seconded the motion which carried unanimously. Staff was directed to place an article in the City-wide Newsletter, to dispel any confusion that the View Ordinance was being repealed in its entirety, explaining that Chapter 8.32 of the Rolling Hills is being repealed because it is identical to Chapter 17.26 which was adopted with the updated Zoning Ordinance. B. CONSIDERATION OF CORRESPONDENCE FROM GTE REGARDING THE PROPOSED REMOVAL OF THE PUBLIC TELEPHONE FROM THE TENNIS COURT AREA. City Manager Nealis presented the staff report. Councilmembers discussed the proposed removal of the public telephone and concurred that it benefits the residents of Rolling Hills and that it should remain. Councilmember Murdock suggested that staff explore sharing of the cost for the public telephone with the Community Association. Councilmember Pernell reported that he discussed the proposed removal of the public telephone with the Tennis Club and asked that they report on their usage of this telephone. Hearing no objection, Mayor Pro Tem Pernell directed staff to hold this item on the agenda for further investigation and receipt of a report from the Tennis Club relative to their use of the public telephone. Mayor Pro Tem Pernell also directed staff to inquire if the Rolling Hills Community Association would be interested in sharing the extra cost associated with continuing the public telephone service at the tennis courts. C. CONSIDERATION OF FEE ADJUSTMENTS FOR NUISANCE WILDLIFE TRAPS. City Manager Nealis presented the staff report. Hearing no discussion and hearing no objection, Mayor Pro Tem Pernell directed staff to schedule a public hearing relative to a fee adjustment for nuisance wildlife traps pursuant to Section 66018 of the California Government Code. Mayor Pro Tem Pernell also directed staff to investigate with the SPCA an increase in the rental time for a nuisance wildlife trap. MATTERS FROM MEMBERS OF THE CITY COUNCIL • Councilmember Murdock reminded the City Council that former Councilmembers Ginny Leeuwenburgh and Gordana Swanson will be honored during the Special Presentation portion of the City Council Agenda scheduled for the regular meeting on Monday, August 8, 1994. • Councilmember Hill suggested that staff update City records in order to be more sensitive to widows, widowers and title of Doctor on Weed Abatement Notices mailed to residents from City Hall. Councilmember Hill further suggested that staff inquire if the Rolling Hills Community Association could help the City in this regard. Councilmembers discussed this suggestion, and in response to Mayor Pro Tem Pernell, City Manager Nealis explained that the City receives its name and address information from the County Tax Assessor and that those files do not have the personal distinctions suggested by Councilmember Hill. City Manager Nealis agreed that the Community Association would be an excellent source for such information and he suggested that, if the Community Association agrees, City staff could prepare a list of names and addresses of Weed Abatement Notices to be mailed and submit it to the Rolling Hills Community Association for simple identification. Minutes City Council Meeting 07-25-94 -4- 1 MATTERS FROM STAFF • City Manager Nealis reported that due to the delay in dog license notices being sent to residents, the SPCA will be extending the delinquency deadline to September 1, 1994. • City Treasurer Courtright reported to the City Council on the excellent water conservation virtues of his water saving toilet. MATTERS FROM THE CITY ATTORNEY A. AMENDMENT TO CITY MANAGER'S EMPLOYMENT AGREEMENT. City Attorney Mike Jenkins presented the staff report outlining the recommendations of the Personnel Subcommittee. Councilmember Murdock moved that the City Council approve a 3% increase to salary and 5% increase to automobile allowance provisions for the City Manager, effective July 1, 1994. Councilmember Lay seconded the motion which carried unanimously. ADJOURNMENT Hearing no further business before the City Council, Mayor Pro Tem Pernell adjourned the meeting at 8:30 p.m. to an adjourned regular meeting of the City Council to be held on Friday, July 29, 1994 at 7:30 a.m. for the purpose of conducting a field trip to 9 Open Brand Road, Rolling Hills, California. Approved, "O�4 Thous F. Mayor Heinsheimer Minutes City Council Meeting 07-25-94 -5- Respectfully submitted, Marilyn L. ern Deputy City Clerk