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9/26/1994MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA SEPTEMBER 26,1994 CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Heinsheimer at 7:30 p.m., on Monday, September 26, 1994, in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Councilmembers Present: Hill, Lay, Murdock, Mayor Pro Tem Pernell and Mayor Heinsheimer. Councilmembers Absent: None. Others Present: Craig R. Nealis, City Manager. Larry Courtright, City Treasurer. Lola Ungar, Principal Planner. Marilyn Kern, Deputy City Clerk. Lt. Ray Gonzales, Los Angeles County Sheriff's Department Lomita Station. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. a. Minutes - Regular Meeting of September 12, 1994. RECOMMENDATION: Approve as presented. b. Payment of Bills. RECOMMENDATION: Approve as presented. C. Financial Statement for the Month of August. RECOMMENDATION: Approve as presented. d. Consideration of date for 9th Annual Holiday Open House. RECOMMENDATION: Approve as presented. e. Correspondence from Browning-Ferris Industries regarding recovered recycled material. RECOMMENDATION: Receive and file. Councilmember Murdock moved approval of the recommendations contained on the Consent Calendar. Councilmember Hill seconded the motion which carried unanimously. PLANNING COMMISSION ITEMS None. TRAFFIC COMMISSION ITEMS A. CONSIDERATION OF TRAFFIC COMMISSION RECOMMENDATION FOR AWARD OF BID FOR FY 94-95 REPLACEMENT OF TRAFFIC STRIPING AND PAVEMENT MARKINGS. Mayor Heinsheimer reported that the Traffic Commission had not yet acted on this item due to lack of quorum at their meeting scheduled for Friday, September 23, 1994. He indicated that the meeting has been rescheduled for Wednesday, October 5, 1994 . Hearing no objection, Mayor Heinsheimer continued this item to the next regularly scheduled meeting of the City Council. Minutes City Council Meeting 09/26/94 -1- PUBLIC HEARINGS -Continued ZONING CASE NO. 510A MR. DAVID T. CHRISTENSEN, 9 OPEN BRAND ROAD (LOT 114 -EF) APPEAL OF A PLANNING COMMISSION APPROVAL OF A CONDITIONAL USE PERMIT TO REPLACE A STABLE STRUCTURE WITH A GUEST HOUSE AND A PLANNING COMMISSION APPROVAL OF A SITE PLAN REVIEW APPROVAL FOR A GUEST HOUSE. City Manager Nealis presented the staff report. Mayor Heinsheimer announced that Mayor Pro Tem Pernell would arrive for the meeting at approximately 7:40 p.m. and that he would like to conduct this public hearing later on the agenda to allow for Mayor Pro Tem Pernell's participation. Hearing no objection, Mayor Heinsheimer so ordered. NEW BUSINESS RESOLUTION NO. 750: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS ADOPTING AN UPDATED CONFLICT OF INTEREST CODE CONTAINING REVISED DESIGNATED POSITIONS AND DISCLOSURE CATEGORIES AND REPEALING RESOLUTION NO. 454. City Manager Nealis presented the staff report. Hearing no discussion, Mayor Heinsheimer called for a motion. Councilmember Murdock moved that the City Council adopt Resolution No. 750 adopting an updated Conflict of Interest Code containing revised designated positions and disclosure categories and repealing Resolution No. 454. Councilmember Lay seconded the motion which carried unanimously. MATTERS FROM STAFF STATUS REPORT REGARDING ASSEMBLY BILL NO. 2414. City Manager Nealis reported that AB 2414 is still pending before the Governor and that staff would continue to monitor this legislation. MATTERS FROM MEMBERS OF THE CITY COUNCIL • Councilmember Lay discussed the measurement of land movement in slide areas in the City of Rancho Palos Verdes and requested a report on the City of Rolling Hills' method of measuring land movement in the Flying Triangle area. • Councilmember Lay also requested that staff investigate the possibility of the City joining with the development of the Peacock Flats area in Rancho Palos Verdes for sanitary sewer services. • Councilmember Murdock reported that she received correspondence from the Wildlife Preservation Committee seeking direction from the City Council on feral cats. Councilmember Murdock requested that this item be placed on the agenda for the October 10, 1994, City Council Meeting for discussion. Mayor Heinsheimer noted the arrival of Mayor Pro Tem Pernell and reviewed the previous actions by the City Council. PUBLIC HEARINGS -Continued ZONING CASE NO. 510A MR. DAVID T. CHRISTENSEN, 9 OPEN BRAND ROAD (LOT 114 -EF) APPEAL OF A PLANNING COMMISSION APPROVAL OF A CONDITIONAL USE PERMIT TO REPLACE A STABLE STRUCTURE WITH A GUEST HOUSE AND A PLANNING COMMISSION APPROVAL OF A SITE PLAN REVIEW APPROVAL FOR A GUEST HOUSE. Minutes City Council Meeting 09/26/94 -2- Ll 1 City Manager Nealis summarized the staff report which addresses the concerns raised by �.� the City Council at the September 12, 194 4 � ifteeting. Mayor Heinsheimer opened the continued public hearing and called for testimony. Mayor Pro Tem Pernell reviewed the concerns raised by the Council during deliberations at the last meeting and asked the applicant if he was able to explore other options in order to maintain this as a horse property. • Mr. David T. Christensen, Applicant, stated that he would like to preserve his property as a horse property if possible. Mr. Christensen proposed that he maintain the existing stable by relocating it on the lower pad of his property and building the proposed guest house on the site where the existing stable is presently located. He stated that this proposal would not require grading. He further stated that he would provide access to the proposed stable site via a trail system which could be used by an ATV. Discussion ensued regarding the location of the trail access to the proposed stable area on the third level and the Community Association's requirement that the grade not exceed 25%. Councilmember Lay suggested that the applicant could maintain this access by locating the guest house back on the pad and obtaining permission from his neighbors to utilize their driveway for partial access. Mayor Pro Tem Pernell indicated that the neighbors may be likely to provide this access since this proposal would remove the stable from the close proximity to their residence. Mayor Pro Tem Pernell stated that this alternative plan would need to be recorded to ensure that it would remain. Further discussion ensued regarding the location for the proposed stable and if grading would be required which would trigger Site Plan Review. City Manager Nealis suggested that the public hearing could be continued and staff could work with the applicant to ascertain the feasibility of this new proposal and allow time for the applicant to prepare new plans for City Council review. Mayor Pro Tem Pernell complimented the applicant on his willingness to address the City's Council's concerns. Councilmember Murdock expressed concern regarding the pad coverage on the locations for the proposed guest house and stable as well as the overall pad coverage on the property. Councilmember Murdock also expressed concern regarding the topography of the location for the proposed stable on the lower pad. She indicated that these issues must also be addressed. • Ms. Lori Cornell, President of the Caballeros Club, addressed the Council regarding access to the stable area. Ms. Cornell indicated that access is possible but may be difficult. Hearing no further discussion and no objection, Mayor Heinsheimer continued the public hearing to Monday, October 24, 1994 to allow time for the applicant to review his plan and prepare amended plans depicting his proposal presented this evening. Staff was directed to work with the applicant on his new proposal. OLD BUSINESS CONSIDERATION OF A REQUEST FROM THE CABALLEROS CLUB FOR IMPROVEMENTS TO CLIF HIX RIDING RING. City Manager Nealis presented the staff report. Discussion ensued regarding the costs for the proposed improvements to the facility and the possible methods for funding these improvements listed in the staff report. City Treasurer Courtright reported that funds are available in the Community Facilities Fund for this type of project. City Manager Nealis reported that when a municipal improvement project will exceed $5,000 in cost, Public Contract Code Section 20162 requires that the project be contracted for, and let to the lowest responsible bidder. Minutes City Council Meeting 09/26/94 -3- • Mr. Robert Jonas, Vice President of the Caballeros Club, stated that the Hix ring is in urgent need of repair and that he feels that these improvements will enhance the City's equestrian characteristics. Mr. Jonas also reported that there are no statistics available on the usage of the various riding rings and stated that his residence is in close proximity to the Hix ring and he has observed residents using the ring from time to time. He further stated that he feels that more residents would use this ring if it were in better condition. Councilmember Lay provided a brief history of the Caballeros Club's previous actions relative to the various riding rings within the City. Councilmember Lay indicated that it was his understanding that all major resources would be put into the ring at Hesses Gap. • Ms. Lori Cornell, President of the Caballeros Club, added that residents often have picnics at the Hix ring. Further discussion ensued regarding the condition of the riding ring at Hesses Gap. Ms. Cornell reported that it is in adequate condition for the types of riders that are using it. Mr. Jonas stated that the Caballeros Club would like to repair this ring some time in the future, however, the main emphasis is on the Hix ring since it is most need of renovation. The City Council discussed methods of funding the proposed improvements to the Hix ring and concurred that funding could possibly be shared between the City, Rolling Hills Community Association and the Caballeros Club. The Council also concurred that it would be beneficial to first have plans drawn up which would allow for a more exact estimate of the costs for the improvements. Discussion ensued regarding the design for the proposed improvements and Mayor Heinsheimer suggested that a consultant be hired. Councilmember Murdock suggested that Mr. Don Burt of Rancho Palos Verdes be contacted, since he assisted in the design of the ring at Ernie Howlett Park in Rolling Hills Estates. Staff was directed to investigate how neighboring cities constructed riding facilities. Hearing no further discussion, Mayor Heinsheimer called for a motion and Councilmembers commended the Caballeros Club for their efforts in promoting equestrian activities in the City. Mayor Pro Tem Pernell moved that the City Council authorize an expenditure from the Community Facilities Fund in an amount not to exceed $2,500 for the hiring of a consultant to provide a conceptual plan of the improvements to the Clif Hix Riding Ring to meet the needs of the Caballeros Club. Councilmember Lay seconded the motion which carried unanimously. OPEN AGENDA APPROXIMATELY 8:00 P.M. PUBLIC COMMENT WELCOME None. MATTERS FROM MEMBERS OF THE CITY COUNCIL - Continued • Councilmember Pernell reported that he received a Memorandum from the City Manager relative to the City's personnel vacation leave carryover policy and indicated that this item will be placed on a future agenda for discussion. MATTERS FROM STAFF - Continued • City Manager Nealis reported that photographic albums have been prepared for former Mayors/ Councilmembers Ginny Leeuwenburgh and Gordana Swanson commemorating their recognition at the City Council Meeting on August 8, 1994. City Manager Nealis thanked Deputy City Clerk Marilyn Kern and Clerk Typist Receptionist Melinda Schoen for their assistance in planning this event and preparing the albums. City Manager Nealis indicated that the albums were available for City Councilmembers to review. Minutes City Council Meeting 09/26/94 -4- 1 1 11 1 r MATTERS FROM THE CITY ATTORNEY.�,47'1'1, None. ADTOURNMENT Hearing no further business before the City Council, Mayor Heinsheimer adjourned the meeting at 8:34 p.m. to the next regularly scheduled meeting of the City Council to be held on Monday, October 10, 1994, in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Respectfully submitted, Ap Marilyn L. kern Deputy City Clerk proved, Thomas F/ HAnsheimer Mayor b" Minutes City Council Meeting 09/26/94 -5-