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3/13/1995MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA MARCH 13,1995 CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Pro Tem Pernell at 7:30 p.m., in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Councilmembers Present: Hill, Lay, Murdock, and Mayor Pro Tem Pernell. Councilmembers Absent: Mayor Heinsheimer (excused). Others Present: Craig R. Nealis, City Manager. Larry Courtright, City Treasurer. Lola Ungar, Principal Planner. Marilyn Kern, Deputy City Clerk. Captain Herb Pettus, Los Angeles County Sheriff's Department, Lomita Station. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. a. Minutes - Regular Meeting of February 27, 1995. RECOMMENDATION: Approve as presented. b. Payment of Bills. RECOMMENDATION: Approve as presented. C. Annual Financial Statement for FY 1993-94. RECOMMENDATION: Approve as presented. d. Correspondence from the Palos Verdes Peninsula Public Access Cable Television Committee regarding City of Rolling Hills representation on the Committee. RECOMMENDATION: Receive and file/provide direction. e. Status report regarding Senate Bill No. 11 (Ayala). RECOMMENDATION: Receive and file. Councilmember Murdock moved approval of the recommendations contained in the Consent Calendar. Councilmember Lay seconded the motion which carried unanimously. PLANNING COMMISSION ITEMS RESOLUTION NO. 95-3: A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING A VARIANCE TO ENCROACH INTO THE FRONT YARD SETBACK TO CONSTRUCT A RETAINING WALL, GRANTING A VARIANCE TO ENCROACH INTO THE FRONT YARD TO CONSTRUCT A CORRAL AND ANIMAL SHELTERS, GRANTING APPROVAL FOR A CONDITIONAL USE PERMIT FOR A POOL CABANA, AND GRANTING SITE PLAN REVIEW APPROVAL OF SUBSTANTIAL ADDITIONS TO AN EXISTING RESIDENTIAL STRUCTURE IN ZONING CASE NO. 524. Mrs. Doris Beiler-Hozumi, 7 Lower Blackwater Canyon Road (Lot 83-RH) Principal Planner Ungar presented the staff report outlining Planning Commission actions relative to Zoning Case No. 524. Councilmembers discussed the testimony from residents Minutes City Council Meeting 3/13/95 -1- who expressed concern for this proposed project. Principal Planner Ungar reported that most residents in the area that testified were concerned with the animals that the applicant proposes to keep on the property. Councilmember Murdock expressed concern that the applicant has indicated on the list of proposed animals that she would like to keep four dogs. Councilmember Murdock stated that according to the Rolling Hills Municipal Code, residents are only allowed to keep three dogs. City Manager Nealis explained that conditions are contained in the Resolution for the applicant's adherence to Title 6 of the of the Rolling Hills Municipal Code relating to animals and indicated that staff will prepare correspondence to the applicant explaining that only three dogs are allowed to be kept on properties in the City. In response to Councilmember Lay, Principal Planner Ungar explained that Section 16 (AA) of Resolution 95-3 ensures that any future development on the property must come before the Planning Commission. In response to Mayor Pro Tem Pernell, Principal Planner Ungar explained methods used by staff to ensure that all conditions of a Resolution are adhered to. Hearing no further discussion and hearing no objection, Mayor Pro Tem Pernell ordered that Resolution No. 95-3 be received and filed. TRAFFIC COMMISSION ITEMS CONSIDERATION OF EXPANDED RESPONSIBILITIES OF THE TRAFFIC COMMISSION. Councilmember Hill requested that this item be continued to the next meeting of the City Council. Hearing no objection, Mayor Pro Tem Pernell continued this item to the Joint City Council, Planning Commission and Traffic Commission Meeting to be held on Monday, March 27, 1995. PUBLIC HEARINGS -Continued ZONING CASE NO. 510A APPEAL OF A PLANNING COMMISSION APPROVAL OF A CONDITIONAL USE PERMIT TO REPLACE A STABLE STRUCTURE WITH A GUEST HOUSE AND A PLANNING COMMISSION APPROVAL OF SITE PLAN REVIEW FOR A GUEST HOUSE. MR. DAVID T. CHRISTENSEN, 9 OPEN BRAND ROAD (LOT 114 -EF) City Manager Nealis introduced the item and indicated that a letter explaining that the 4 foot wide trail was designed with a maximum gradient of 25%, from the applicant's representative, Kugler Surveying and Mapping, has been placed before the Council this evening. City Manager Nealis reported that the applicant has indicated that he intends to actually build the stable on the lower pad and that his presentation this evening is not just an exercise to demonstrate access to a proposed stable. City Manager Nealis further reported that the President of the Caballeros Club reviewed the applicant's plans and indicated that access to the lower pad where the applicant proposes to build a stable would be difficult, but could be accomplished. Principal Planner Ungar presented the staff report outlining the City Council's previous discussion regarding the proposed improvements in Zoning Case No. 510A. Mayor Pro Tem Pernell called for testimony. Councilmembers discussed the proposed access to the proposed stable site and the grade percentages of the proposed trail. Councilmember Hill indicated that he feels that the plan presented by the applicant this evening alleviates Mr. Christensen's neighbors' concerns regarding a stable being so close to their property, and the City Council's concerns regarding access to the proposed stable location. Minutes City Council Meeting 3/13/95 -2- Councilmember Murdock stated that it is her understanding that the applicant intends to build the stable on the property and requested that conditions be added to ensure that a stable is constructed. Mayor Pro Tem,-Perr ell requested that conditions be added to ensue that the four foot wide trail to the proposed stable site be permanent. Mr. Christensen explained that he intends to support the trail with stacked Palos Verdes stone. Hearing no further discussion, Mayor Pro Tem Pernell closed the public hearing. Councilmember Lay moved that the City Council approve a Conditional Use Permit to replace a stable structure with a guest house and approval of Site Plan Review for a guest house in Zoning Case No. 510A as indicated in Planning Commission Resolution No. 94- 17 with the added conditions that (1) the four foot wide access trail and stable be constructed as presented on the plans and (2) erosion control and construction measures be instituted to ensure the trail's permanency. Councilmember Hill seconded the motion which carried by the following roll call vote: AYES: Councilmembers Hill, Lay, Murdock and Mayor Pro Tem Pernell. NOES: None. ABSENT: Mayor Heinsheimer. ABSTAIN: None. Staff was directed to prepare a Resolution memorializing this action. PUBLIC HEARINGS ORDINANCE NO. 251: AN ORDINANCE OF THE CITY OF ROLLING HILLS ESTABLISHING THE AUTHORITY AND PROCEDURES FOR ZONE CLEARANCE OF CERTAIN USES AND STRUCTURES, PROVIDING FOR CITY MANAGER REVIEW OF NON-COMMERCIAL RADIO ANTENNAS AND SMALL SATELLITE ANTENNAS, AND AMENDING THE ROLLING HILLS MUNICIPAL CODE. City Manager Nealis presented the staff report. Mayor Pro Tem Pernell opened the public hearing and called for testimony. Hearing none, Mayor Pro Tem Pernell closed the public hearing and called for a motion. Councilmember Murdock moved that the City Council waive further reading and adopt Ordinance No. 251. Councilmember Hill seconded the motion which carried unanimously. OLD BUSINESS CONSIDERATION OF REPORT REGARDING AN EMERGENCY GENERATOR SYSTEM. City Manager Nealis presented the staff report outlining the proposed procurement of an emergency generator system for City Hall. In response to Mayor Pro Tem Pernell, City Manager Nealis stated that with regular maintenance, emergency generator systems will last for many years since they are only used in emergency situations. Councilmembers discussed the size and proposed location for the emergency generator. City Manager Nealis reported that staff will research the costs for a maintenance agreement for the generator. Councilmember Hill indicated that the proposed generator is a top quality generator with very few hours of service. Discussion ensued regarding the electrical modifications that would need to be made in order for the generator to service the needs of City Hall during an emergency. Further discussion ensued regarding the Roiling Hills Community Association's ability to hook-up to the generator should they desire to do so in the future. Councilmembers discussed the storage of the generator until electrical modifications are completed at City Hall. City Manager Nealis indicated the City Council may wish to continue consideration of this item to allow staff time to research maintenance costs, electrical modification costs and Minutes City Council Meeting 3/13/95 -3- feed back regarding Rolling Hills Community Association interest in sharing the generator and willingness to store the generator until the electrical modifications are made. In response to City Treasurer Courtright, City Manager Nealis explained the FY 1994-95 budget contains a total of $13,000 for the procurement of an emergency generator system. He indicated that if this equipment is purchased and also installed this fiscal year, staff will need to prepare a report to the City Council for authorization to exceed the adopted budget allocation. City Manager Nealis indicated that it is likely that the installation of this system may not take place until FY 1995-96 and that sufficient funds are provided in the FY 1994-95 budget for procurement. Hearing no objection, Mayor Pro Tem Pernell continued consideration of the procurement of an emergency generator system to the City Council meeting scheduled for April 10, 1995. Staff was directed to obtain costs for maintenance of the system. Councilmember Murdock, Liaison to the Rolling Hills Community Association, was directed to discuss this matter with the President of the Board of Directors of the Community Association. OPEN AGENDA APPROXIMATELY 8:00 P.M. PUBLIC COMMENT WELCOME None. OLD BUSINESS- Continued CONSIDERATION OF PROPOSAL FROM MAC SOLUTIONS RELATIVE TO ESTABLISHMENT OF PARALLEL PLANNING APPLICATION PROJECT. City Manager Nealis presented the staff report explaining the proposal from Mac Solutions to establish a parallel planning application project. Councilmembers discussed the costs associated with the proposal and the three- dimensional modeling capabilities of the system. In response to Councilmember Hill, City Manger Nealis reported that an estimate on how long before the system will be fully operational cannot be made at this time due to expansive geographical data on properties in the City that must be loaded into the system. He indicated that it is hoped that this can be accomplished as property owners apply for land use applications. City Manager Nealis reported that future parallel projects will cost an estimated $600.00 and the plan for the future of this project is to reduce the amount of paperwork and time to complete the planning application process. Discussion ensued regarding applicants' representatives being able to submit projects on disks in the future. Councilmember Hill moved that the City Council approve the proposal from Mac Solutions for a Parallel Planning Application Project in an amount not to exceed $1,200. Councilmember Murdock seconded the motion which carried unanimously. NEW BUSINESS (1) CONSIDERATION OF PARTICIPATION IN AND APPOINTMENT OF A DELEGATE AND ALTERNATE TO THE SOUTH BAY COUNCIL OF GOVERNMENTS. 2)RESOLUTION NO. 756: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS ADOPTING THAT CERTAIN JOINT POWERS AGREEMENT ESTABLISHING A "SOUTH BAY CITIES COUNCIL OF GOVERNMENTS," AND APPROVING BYLAWS FOR THE SAME. City Manager Nealis presented the staff report outlining the formation of the South Bay Council of Governments. In response to Councilmember Lay, City Manager Nealis indicated that provisions are incorporated into the Agreement allowing Cities to withdraw from the Council. Councilmember Murdock moved that the City Council adopt Resolution No. 756. Councilmember Lay seconded the motion which carried unanimously. Hearing no objection, Mayor Pro Tem Pernell appointed Councilmember Lay as the Delegate to the South Bay Cities Council of Governments and Councilmember Hill as the Alternate. Minutes City Council Meeting 3/13/95 -4- 1 1 RESOLUTION NO. 757: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS APPROVING THE APPLICATION FOR BICYCLE AND/OR PEDESTRIAN FUNDS UNDER ,SB,.821,: ,.�,:. City Manager Nealis presented the staff report. Hearing no discussion, Mayor Pro Tem Pernell called for a motion. Councilmember Lay moved that the City Council adopt Resolution No. 757. Councilmember Murdock seconded the motion which carried unanimously. MATTERS FROM MEMBERS OF THE CITY COUNCIL • Councilmember Murdock expressed concern for unfunded mandates imposed on the City by the State and Federal Governments and stated that the City Council should vigorously protest these mandates. • Mayor Pro Tem Pernell reported on his attendance at an informative session on alternative transportation sources held at the Southern California Association of Governments General Assembly Business Sessions on March 3-5, 1995. MATTERS FROM STAFF • City Manager reported on storm related problems that occurred over the weekend. • City Manager Nealis also requested that if any Councilmembers have suggestions as to topics for the Joint City Council, Planning Commission and Traffic Commission meeting to please let him know. MATTERS FROM THE CITY ATTORNEY None., ADTOURNMENT Hearing no further business before the City Council, Mayor Pro Tem Pernell adjourned the meeting at 8:55 p.m. in memory of Robert E. Ryan, former Mayor and Councilmember of the City of Rancho Palos Verdes. The meeting was adjourned to the next regularly scheduled meeting of the City Council to be held on Monday, March 27, 1995, for the purpose of conducting a joint meeting with the Planning and Traffic Commissions. Respectfully submitted, MarilynKn Deputy City Clerk Approved, Minutes City Council Meeting 3/13/95 -5-