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4/10/1995MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA APRIL 10, 1995 CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Heinsheimer at 7:30 p.m., in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Councilmembers Present: Hill, Lay, Murdock, Mayor Pro Tem Pernell and Mayor Heinsheimer. Councilmembers Absent: None. Others Present: Craig R. Nealis, City Manager. Larry Courtright, City Treasurer. Marilyn Kern, Deputy City Clerk. Lt. Ernie Roop, Los Angeles County Sheriff's Department Lomita Station. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. a. Minutes - City Council/ Planning Commission/ Traffic Commission Joint Study Session of March 27, 1995. RECOMMENDATION: Approve as presented. b. Payment of Bills. RECOMMENDATION: Approve as presented. C. Financial Statement for the month of February, 1995. RECOMMENDATION: Approve as presented. d. FY 1995-96 City of Rolling Hills Budget Preparation Memorandum. RECOMMENDATION: Receive and file. e. Status report regarding Senate Bill No. 11 (Ayala). RECOMMENDATION: Receive and file. f. Consideration of flyer pertaining to quail and other birds in the City of Rolling Hills. RECOMMENDATION: Approve as presented. g. Consideration of Native Plant Demonstration Project and Nature Trail Dedication Ceremony. RECOMMENDATION: Approve as presented. h. Consideration of Wildlife Preservation Committee terms. RECOMMENDATION: Receive and file. i. Correspondence from Browning-Ferris Industries regarding recovered recycled material. RECOMMENDATION: Receive and file. Councilmember Murdock moved approval of the recommendations contained in the Consent Calendar. Councilmember Hill seconded the motion which carried unanimously. PLANNING COMMISSION ITEMS None. Minutes City Council Meeting 4/10/95 -1- TRAFFIC COMMISSION ITEMS CONSIDERATION OF NEW DRIVEWAY ACCESS AT 5 SAGEBRUSH LANE (HAO). City Manager Nealis presented the staff report outlining the Traffic Commission's action relative to the new driveway access at 5 Sagebrush Lane. Councilmember Lay moved that the City Council accept the recommendation of the Traffic Commission relative to a new driveway access at 5 Sagebrush Lane and that staff be directed to attach and record this recommendation to the original Resolution of Approval. Councilmember Murdock seconded the motion which carried unanimously. CONSIDERATION OF AN ALTERNATIVE DAY FOR TRAFFIC COMMISSION MEETINGS. City Manager Nealis presented the staff report outlining the Traffic Commission's recommendation to change the day for regular meetings of the Traffic Commission to the fourth Thursday of every other month. Councilmember Lay moved approval of the recommendation of the Traffic Commission relative to an alternative day for Traffic Commission meetings. Councilmember Murdock seconded the motion which carried unanimously. PUBLIC HEARINGS None. OLD BUSINESS CONSIDERATION OF PLANNING COMMISSION TERMS OF APPOINTMENT. Mayor Heinsheimer referred the Council to the chart provided by staff which indicates the original appointment dates of the Planning Commissioners and City Manager Nealis presented the staff report. Councilmember/Personnel Subcommittee Member Jody Murdock suggested that the assignment of terms be made according to an alphabetical formula. Hearing no objection, Mayor Heinsheimer called for a motion. Councilmember Murdock moved that the City Council approve the recommendation of the Personnel Subcommittee that Commissioners be appointed to the Planning Commission according to a 2-2-1 distribution serving three year terms beginning on January 1, 1996, that the Commissioners be appointed for the respective terms provided for under an alphabetical formula as follows: Commissioner Frost, 1 year; Commissioner Hankins, 2 years; Commissioner Raine, 2 years; Chair Roberts 3 years; and Commissioner Witte, 3 years, and that all subsequent Planning Commission Appointments shall be for 3 year terms. Councilmember Lay seconded the motion which carried unanimously. CONSIDERATION OF REPORT REGARDING AN EMERGENCY GENERATOR SYSTEM. City Manager Nealis presented the staff report. Councilmember/Community Association Liaison Jody Murdock reported that she had attempted to contact the Rolling Hills Community Association Board President to ascertain whether the Association would be interested in using this equipment and share in the initial cost and subsequent maintenance of this equipment as well as to ask if it could be stored in the Association garage until it could be installed. She stated that to date, she was unable to make contact with the Board President. Councilmembers discussed the type, size and cost of the proposed equipment. Discussion ensued regarding the power capacity of the proposed equipment. In response to Minutes City Council Meeting 4/10/95 -2- Councilmember Lay, Councilmember Hill reported that this generator has enough power to generate electricity in both City Hall and the Association building during an emergency. Councilmembers discussed the stora,g'i, f. -:.the unit until it can be installed. Councilmember Hill reported that the ' generator could be stored outside City Hall, however, it would be better if it could be store inside. Discussion ensued regarding what would happen if either building owned by the City were to be destroyed in a disaster. Councilmember Murdock suggested that the City take on all responsibility for costs associated with the emergency generator system, including installation as an improvement to possibly all facilities owned by the City thereby ensuring that emergency personnel could operate in City Hall or the Community Association building during a disaster. Hearing no objection, Mayor Heinsheimer directed staff and Councilmember Hill to proceed with the purchase and installation of this equipment and Councilmember/RHCA Liaison Jody Murdock to discuss possible storage of the unit by the Rolling Hills Community Association. NEW BUSINESS CONSIDERATION OF ASSIGNING CITY OF ROLLING HILLS' TDA ARTICLE 3 FUNDS TO THE CITY OF ROLLING HILLS ESTATES FOR THE RENOVATION OF THE DEEP VALLEY PEDESTRIAN WALKPATH. City Manager Nealis presented the staff report. Hearing no discussion, Mayor Heinsheimer called for a motion. Councilmember Murdock moved that the City Council allocate the City of Rolling Hills' reserve TDA Article 3 Funds to assist the City of Rolling Hills Estates in the renovation of the Deep Valley Pedestrian Walkpath. Councilmember Hill seconded the motion which carried unanimously. OPEN AGENDA APPROXIMATELY 8:00 P.M. PUBLIC COMMENT WELCOME • Mr. Al Esser, 71 Crest Road East, expressed his gratitude to the City Manager for his efforts on behalf of the City. • Mrs. Ginny Leeuwenburgh, 12 Eastfield Drive, as the City's representative to the Los Angeles County West Vector Control District, presented a detailed report on the Vector Control District's efforts in educating the public on Africanized honey bees and other services offered by the District. She indicated that the District will be providing educational materials about Africanized honey bees, lyme disease, mosquitoes, yellow jackets and black fly control for distribution at City Hall. Mrs. Leeuwenburgh also suggested that the City may wish to consider purchasing a bee suit in case of an incident at the tennis courts or on City Hall property. After Mrs. Leeuwenburgh's report, staff was directed to announce in the Citywide Newsletter that the educational materials provided by the Vector Control District are available for residents at City Hall. MATTERS FROM MEMBERS OF THE CITY COUNCIL None. MATTERS FROM STAFF None. MATTERS FROM THE CITY ATTORNEY None. CLOSED SESSION A. PERSONNEL PUBLIC EMPLOYEE PERFORMANCE EVALUATION G.0 54957 Title: City Manager Minutes City Council Meeting 4/10/95 -3- Mayor Heinsheimer recessed the meeting at 8:20 p.m. to conduct a closed session relative to Government Code Section 54957, Public Employee Evaluation and Government Code Section 54957.6, Labor Negotiations. RECONVENE Mayor Heinsheimer reconvened the meeting at 9:15 p.m. and indicated that no action was taken in closed session. ADTOURNMENT Hearing no further business before the City Council, Mayor Heinsheimer adjourned the meeting at 9:16 p.m. to the next regularly scheduled meeting of the City Council to be held on Monday, April 24, 1995, in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Approv Tfiomas Mayor Respectfully submitted, Marilyn L. ern Deputy City Clerk ed, r (/Heinslleimer 1 1 Minutes City Council Meeting 4/10/95 -4-