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4/22/1996MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA APRIL 22,1996 CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Pernell at 7:30 p.m., in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Councilmembers Present: Heinsheimer, Hill, Lay, Mayor Pro Tem Murdock and Mayor Pernell. Councilmembers Absent: None. Others Present: Craig R. Nealis, City Manager. Mike Jenkins, City Attorney. Lola Ungar, Principal Planner. Marilyn L. Kern, Deputy City Clerk. Melinda Schoen, Clerk Typist/ Receptionist. Captain Beth Dickinson, Los Angeles County Sheriff's Department, Lomita Station. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. a. Minutes - Regular Meeting of April 11, 1996. RECOMMENDATION: Approve as presented. b. Payment of Bills. RECOMMENDATION: Approve as presented. C. Financial Statement for the month of March, 1996. RECOMMENDATION: Approve as presented. d. Status report regarding Senate Bill No. 1590 RECOMMENDATION: Receive and file. Mayor Pro Tem Murdock moved that the City Council approve the recommendations contained in the Consent Calendar. Councilmember Heinsheimer seconded the motion which carried unanimously. CITY COUNCIL REORGANIZATION Mayor Pernell called for nominations for Mayor. Councilmember Heinsheimer nominated Mayor Pro Tem Murdock for Mayor. Councilmember Lay seconded the nomination which carried unanimously. PRESENTATIONS TO MAYOR GODFREY PERNELL RECOGNIZING OUTSTANDING SERVICE DURING 1995-1996 TERM AS MAYOR Mayor Murdock presented a plaque and a water color picture of City Hall to Councilmember Pernell in appreciation of his outstanding service as Mayor for 1995-1996. COMMENTS FROM 1995-1996 MAYOR GODFREY PERNELL Councilmember Pernell thanked the City Council and others in attendance and stated that it was a privilege and honor to serve as Mayor for the past year. Minutes City Council Meeting 04/22/96 -1- COMMENTS FROM 1996-1997 MAYOR/NOMINATIONS FOR MAYOR PRO TEM Mayor Murdock thanked all in attendance and nominated Councilmember Allen Lay for Mayor Pro Tem. Councilmember Heinsheimer seconded the nomination which carried unanimously. At 7:40 p.m., Mayor Murdock recessed the meeting for a reception honoring Councilmember Pernell for his service as Mayor for 1995-1996. RECONVENE Mayor Murdock reconvened the meeting at 7:50 p.m. PLANNING COMMISSION ITEMS None. TRAFFIC COMMISSION ITEMS None. PUBLIC HEARING ZONING CASE NO. 520A, SUBDIVISION NO. 88 AND TENTATIVE PARCEL MAP NO. 23991 A REQUEST FOR A PROPOSED 2 -LOT SUBDIVISION OF LAND AT LOT 79-RH, AND CURRENTLY 17 PORTUGUESE BEND ROAD, ROLLING HILLS, CA, AN EXISTING LOT THAT HAS ONE RESIDENTIAL UNIT, TO BE IMPLEMENTED BY DR. ROBERT W. MARSHALL, LOT 79-RH CONSISTS OF 5.39 ACRES GROSS TO BE DIVIDED INTO TWO PARCELS AS FOLLOWS: PARCEL 1 - 2.876 ACRES GROSS, 2.242 ACRES NET; AND PARCEL 2- 2.516 ACRES GROSS, 2.046 ACRES NET. City Manager Nealis presented the staff report outlining the applicant's request and Planning Commission action relative to Zoning Case No. 520A. Principal Planner Ungar provided further information regarding the Planning Commission actions. In response to Councilmember Pernell, Principal Planner Ungar stated that all of the objections raised during Planning Commission review of this case have been addressed in Planning Commission Resolution No. 96-8. Mayor Murdock opened the public hearing and called for testimony. Hearing no further testimony or discussion, Mayor Murdock continued the public hearing to Monday, April 29, 1996, at 7:30 a.m. for the purpose of conducting a field review. PUBLIC HEARINGS CONTINUED ZONING CASE NO. 453, SUBDIVISION NO. 86 AND TENTATIVE PARCEL MAP NO. 21444 REQUEST FOR A PROPOSED 3 -LOT SUBDIVISION OF LAND AT LOTS 89-A-RH, 89-C-RH, AND 92-RH, AND CURRENTLY, 25 PORTUGUESE BEND ROAD, ROLLING HILLS, CA, AN EXISTING LOT THAT HAS ONE RESIDENTIAL UNIT, TO BE IMPLEMENTED BY MRS. DOTHA S. WELBOURN. LOTS 89-A-RH, 89 -C- RH, AND 92-RH, CONSIST OF 13.7 ACRES GROSS TO BE DIVIDED INTO THREE PARCELS AS FOLLOWS: PARCEL 1 - 8.40 ACRES GROSS, 6.53 ACRES NET; PARCEL 2 - 3.02 ACRES GROSS, 2.39 ACRES NET; AND PARCEL 3 - 2.8 ACRES GROSS, 2.12 ACRES NET. City Manager Nealis presented the staff report including an explanation of conditions contained in Resolution No. 780 approving the subdivision request. He reviewed the conditions in the resolution of approval, which protect the roadway design and mature natural vegetation replenishment areas, in any recordation configuration the applicant may choose, pursuant to the phasing recordation plan presented by the applicant. City Manager Nealis stated that the City's interests are better protected if the applicant pursues the subdivision request rather than a lot line adjustment in this case. Minutes City Council Meeting 04/22/96 -2- i I. 1 In response to Mayor Pro Tem Lay, City Attorney Jenkins explained the bonding requirements for construction of the roadway. In response to Councilmember Pernell, Principal Planner Ungar explained that�.,the remedial grading on Parcel 1 would only be permitted following site plan review approval of development on this parcel. Discussion ensued regarding Condition No. 85 relative to the mature natural vegetation areas. Mayor Murdock opened the continued public hearing and called for testimony. • Mr. Stanley Lamport, applicant's representative, stated that the applicant appreciates the efforts of the City Attorney's office during the negotiations of conditions contained in Resolution No. 780 and stated that the applicant is comfortable with the conditions. He pointed out on the plans and explained the impact of disturbed area on Parcel 1 with the pad moved in a westerly direction. He reported that the amount of grading as a result of this change would remain virtually the same. • Mr. Robert Jonas, President, Caballeros, presented the City Council with a letter dated April 19, 1996, expressing concern for a trail that traverses this property on the north side. In response to Councilmember Pernell, Mr. Jonas explained that the applicant has not seen this letter and apologized for its late submittal. Councilmembers discussed the trail relative to the easement. Mayor Murdock explained that when such issues are brought before the Planning Commission early in the process, often times such trails can be relocated in easements. In response to Councilmember Pernell, Mr. Doug McHattie, South Bay Engineering reported that discussions regarding the trial were held with Caballeros five years ago and pointed out the location of the trail that all parties agreed to at that time. In response to Councilmember Pernell, Mr. Jonas explained that this proposal is acceptable to Caballeros. • Mr. Charles Raine, Caballeros Representative, stated that he feels that certain areas of the trail are too steep for equestrian activities. Mayor Pro Tem Lay suggested that details regarding the trail can be worked out during site plan review of future development on the property. Hearing no further testimony, Mayor Murdock closed the public hearing. Councilmember Pernell suggested the file for this property be flagged so that issues will not be forgotten in future years. Hearing no further discussion, Mayor Murdock called for a motion. Councilmember Pernell moved that the City Council adopt Resolution No. 780, approving the proposed subdivision with the amended language to Condition 38 as presented. Councilmember Heinsheimer seconded the motion which carried unanimously. Mayor Murdock thanked the applicant and her representatives for their cooperation. ZONING CASE NO. 529A CONSIDERATION OF AN APPEAL OF PLANNING COMMISSION DENIED REQUESTS FOR A VARIANCE TO PERMIT RETAINING WALLS TO ENCROACH INTO THE FRONT YARD SETBACK, A VARIANCE TO PERMIT A FUTURE STABLE TO ENCROACH INTO THE FRONT YARD SETBACK, AND SITE PLAN REVIEW FOR THE CONSTRUCTION OF A NEW SINGLE FAMILY RESIDENCE AND ATTACHED GARAGE. MS. KELLY TSOU & MR. CHING SUNG TSOU, 6 RINGBIT ROAD WEST (LOT 8 -A- 2 -SF). City Manager Nealis presented the staff report outlining the Planning Commission action relative to this case and the applicants' appeal. Minutes City Council Meeting 04/22/96 -3- Mayor Murdock opened the continued public hearing and called for testimony. • Mr. Stanley Lamport, applicants' representative, stated that he feels that the City Council would have a better understanding of this case following a field trip. He indicated that during Planning Commission review of this project, reference was made to a previously approved plan for this property. He provided a brief history of a site plan that had been approved on this property in 1992. He presented an overlay plan comparison between the Tsou's project and the previous project. He also provided an explanation of the current proposal stating that the Tsou's prefer to keep the proposed residence further back on the property for geological purposes. He stated that the profile of the structure is less visible in this location. In response to Dr. Alfred Marrone, 13 Southfield Drive, City Attorney Mike Jenkins stated that since the field trip is a continuation of the public hearing, concerned citizens are able to address the City Council in the field as well as at the next regularly scheduled meeting. • Mr. Charles Raine, 2 Pinto Road, requested that the City Council view the project from the Hartwig property, 3 Pinto Road, or Dessy property, 4 Pinto Road and expressed concern for the amount of grading and its possible effect on the Flying Triangle landslide. He also expressed concern for the size of the proposed residence. Hearing no further testimony or discussion, Mayor Murdock continued the public hearing to Monday, April 29, 1996, at 7:30 a.m. for the purpose of conducting a field review. OLD BUSINESS None. NEW BUSINESS CONSIDERATION OF A LETTER OF AGREEMENT BETWEEN THE SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS (SCAG) AND THE CITY OF ROLLING HILLS, CALIFORNIA, FOR A PILOT ACCESS PROJECT FOR A LOCAL GOVERNMENT INFORMATION COMMUNICATION SYSTEM USING COMPUTER TECHNOLOGY. City Manager Nealis presented the staff report and reported on staff's attendance at an orientation meeting regarding this pilot program. Discussion ensued regarding the Thomas Brothers street map component of this project. Councilmembers concurred that the City could participate in this project without this component at this time. Councilmember Pernell moved that the City Council authorize the City Manager to execute the letter agreement with SCAG for the Access Project without the participation in the digitized Thomas Brothers street map component. Councilmember Heinsheimer seconded the motion which carried unanimously. In response to Mayor Pro Tem Lay, City Manager Nealis explained the City's computer consultant will investigate whether this system can utilize existing phone lines or will require an additional line. OPEN AGENDA - APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME • Mr. Robert Jonas, President, Caballeros, presented a report and demonstration of the fencing material suggested for the improvements to the Clif Hix Riding Ring. CONSIDERATION OF CITY COUNCIL COMMITTEE ASSIGNMENTS. Mayor Murdock requested that Councilmembers indicate their preferences and return them to staff. Hearing no objection, Mayor Murdock continued consideration of this matter to the next meeting of the City Council. Minutes City Council Meeting 04/22/96 -4- 1 1 5t $�43?''G���!;i;„M1�i�ra',��;�_ � ��y,�'F#�.�j,ni'��'jj,Na�.'s4•�;yr ^ ,. Iii . � �.•'( t� MATTERS FROM MEMBERS OF THE CITY COUNCIL • Councilmember Hill suggested that if the family of Joan Saffo donates the table from the Saffo residence to City that a plaque be placed on the table. +.,',`,-,`Y"•;:, ` Sia t`,iyi,�,;�!�t�,'; . . . a • Councilmember Pernell provided an update on the Volunteer Appreciation Brunch scheduled for Sunday, April 28, 1996. MATTERS FROM STAFF • City Manager Nealis reported that the City has received 105 positive RSVP's for the Volunteer Appreciation Brunch and presented a draft program. • City Manager Nealis reported that Paul Saffo has indicated a willingness to donate the table from the Saffo residence to the City provided that a purchaser of the home does not wish for it to remain with the house. MATTERS FROM THE CITY ATTORNEY None. ADTOURNMENT Hearing no further business before the City Council, Mayor Murdock adjourned the meeting at 9:30 p.m., to an adjourned regular meeting to be held on Monday, April 29, 1996, beginning at 7:30 a.m. for the purpose of conducting field trips at 6 Ringbit Road West and 17 Portuguese Bend Road. Approved, 04 JodyE,lVlurgock Mayor Minutes City Council Meeting 04/22/96 -5- Respectfully submitted, ` C! 9 I-,-) _ V' Marilyn L. 1 ern Deputy City Clerk