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7/24/1996MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA JUNE 24,1996 CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Murdock at 7:38 p.m., in the City Council Chambers, at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Councilmembers Present: Heinsheimer, Hill, Pernell, Mayor Pro Tem Lay, and Mayor Murdock. Councilmembers Absent: None. Others Present: Craig R. Nealis, City Manager. Mike Jenkins, City Attorney. Larry Courtright, City Treasurer. Nan Huang, Senior Accountant. Lola Ungar, Principal Planner. Marilyn L. Kern, Deputy City Clerk. Captain Beth Dickinson, Los Angeles County Sheriff's Department, Lomita Station. John Green, Project Manager, Los Angeles County Department of Public Works CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. a. Minutes - Regular Meeting of June 10, 1996. RECOMMENDATION: Approve as presented. b. Payment of Bills. RECOMMENDATION: Approve as presented. C. Financial Statement for the month of May, 1996. RECOMMENDATION: Approve as presented. d. Report regarding FY 1995-96 Budget Category Expenses. RECOMMENDATION: Approve as presented. e. Correspondence from Sanitation Districts of Los Angeles County Chief Engineer and General Manager Charles W. Carry regarding the City of Rolling Hills participation in the household hazardous waste collection day held on Saturday, June 8, 1996 in the City of Rancho Palos Verdes. RECOMMENDATION: Receive and file. f. Correspondence from Browning-Ferris Industries regarding the City of Rolling Hills Recycling Tonnage Report for the month of May, 1996. RECOMMENDATION: Receive and file. g. Approval of a request by Sandra B. Heitzler, 19 Southfield Drive, relative to a 4th of July neighborhood block party and parade for children. RECOMMENDATION: Approved as presented. Councilmember Hill moved that the City Council approve the recommendations contained in the Consent Calendar. Mayor Pro Tem Lay seconded the motion which carried unanimously. Minutes City Council Meeting 06/24/96 -1- PLANNING COMMISSION ITEMS RESOLUTION NO. 96-11: A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING A VARIANCE TO PERMIT AN ENCROACHMENT FOR A PREVIOUSLY CONSTRUCTED ART STUDIO/HOBBY SHOP INTO THE SIDE YARD SETBACK, GRANTING A VARIANCE TO EXCEED THE MAXIMUM PERMITTED STRUCTURAL LOT COVERAGE, GRANTING A VARIANCE TO EXCEED THE MAXIMUM DISTURBED AREA, AND APPROVING SITE PLAN REVIEW TO PERMIT A PREVIOUSLY CONSTRUCTED ART STUDIO/HOBBY SHOP IN ZONING CASE NO. 538. Mr. Errol Gordon, 15 Eastfield Drive (Lot 52 -EF) City Manager Nealis presented the staff report outlining the applicant's request and Planning Commission action relative to Zoning Case 538. Hearing no objection, Mayor Murdock ordered that Planning Commission Resolution No. 96-11 be received and filed. RESOLUTION NO. 96-12: A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING AN EXTENSION AND MODIFICATION OF A CONDITIONAL USE PERMIT FOR A JOINT POWERS TRANSIT AUTHORITY LIMITED USES IN ZONING CASE NO. 532A. Palos Verdes Peninsula Unified School District, 38 Crest Road West (±31.14 acre western portion of Lot 74 -MS) City Manager Nealis presented the staff report outlining the applicants' request and Planning Commission action relative to Zoning Case 532A. In response to Mayor Murdock, City Manager Nealis reported that the CUP will be reviewed at six month intervals in a public hearing before the Planning Commission. Hearing no objection, Mayor Murdock ordered that Planning Commission Resolution No. 96-12 be received and filed. RESOLUTION NO. 96-13: A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS AUTHORIZING THE ISSUANCE OF A CONDITIONAL CERTIFICATE OF COMPLIANCE FOR LOT LINE ADJUSTMENT FOR 1 CREST ROAD EAST AND 4 CINCHRING ROAD IN ZONING CASE NO. 541A. Mr. Paul L. Saffo, III and Mr. Lon R. Clearwaters, 1 Crest Road East and 4 Cinchring Road (Irregular Lots 1 -FT and 6 -CH, respectively) City Manager Nealis presented the staff report outlining the request and Planning Commission action relative to Zoning Case 541A. Hearing no objection, Mayor Murdock ordered that Planning Commission Resolution No. 96-13 be received and filed. RESOLUTION NO. 96-14: A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS AUTHORIZING THE ISSUANCE OF A CONDITIONAL CERTIFICATE OF COMPLIANCE FOR LOT LINE ADJUSTMENT FOR 1 CREST ROAD EAST AND 2 CREST ROAD WEST IN ZONING CASE NO. 541B. Mr. Paul L. Saffo, III and Dr. Donald Leake, 1 Crest Road East and 2 Crest Road West (Irregular Lots 1 -FT and 4 -C -CH, respectively) City Manager Nealis presented the staff report outlining the request and Planning Commission action relative to Zoning Case 541B. Hearing no objection, Mayor Murdock ordered that Planning Commission Resolution No. 96-14 be received and filed. Minutes City Council Meeting 06/24/96 -2- 11 1 1 �"vv"„ t. TRAFFIC COMMISSION ITEMS None. PUBLIC HEARINGS - Continued , . CITY OF ROLLING HILLS DRAFT BUDGET FOR FISCAL YEAR 1996-97. Mayor Murdock opened the continued public hearing and called for testimony. Hearing none, Mayor Murdock closed the public hearing and called for a motion. RESOLUTION NO. 786: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS ESTABLISHING THE 1996-97 FISCAL YEAR APPROPRIATION LIMIT FOR THE CITY OF ROLLING HILLS. Councilmember Hill moved that the City Council adopt Resolution No. 786. Councilmember Pernell seconded the motion which carried unanimously. RESOLUTION NO. 787: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS ADOPTING THE FY 1996-97 CITY OF ROLLING HILLS BUDGET INCLUDING THE ANNUAL REPORT ON: GENERAL FUND, COMMUNITY SELF INSURANCE FUND, REFUSE COLLECTION FUND, SOLID WASTE CHARGES, TRAFFIC SAFETY FUND, TRANSIT FUND -PROP. A, TRANSIT FUND -PROP. C FOR FISCAL YEAR 1996-97. Mayor Pro Tem Lay moved that the City Council adopt Resolution No. 787. Councilmember Heinsheimer seconded the motion which carried unanimously. OLD BUSINESS None. NEW BUSINESS CONSIDERATION OF APPLICATION FOR ALLOCATION AND TRANSFER OF CITY OF ROLLING HILLS TRANSPORTATION DEVELOPMENT ACT (TDA) ARTICLE 3, BICYCLE AND PEDESTRIAN FUNDS. RESOLUTION NO. 790: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS APPROVING THE APPLICATION FOR BICYCLE AND/OR PEDESTRIAN FUNDS UNDER SB 821. City Manager Nealis presented the staff report. Councilmember Pernell moved that the City Council adopt Resolution No. 790. Councilmember Hill seconded the motion which carried unanimously. RESOLUTION NO. 788: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS PROVIDING ITS APPROVAL TO THE LOS ANGELES COUNTY FLOOD CONTROL DISTRICT FOR ITS PROJECT NO. 6650, UNIT 2, LINE D WITHIN THE TERRITORIAL BOUNDARIES OF THE CITY OF ROLLING HILLS. City Manager Nealis presented the staff report. In response to Councilmember Pernell, Mr. John Green, Project Manager, Los Angeles County Department of Public Works, indicated that the project is estimated to be complete by the end of September, 1996. He also explained that the contractor is responsible for the proper storage of equipment and materials for the project. He indicated that he has spoken to the Manager of the Rolling Hills Community Association regarding the project. In response to Mayor Pro Tem Lay, Mr. Green explained that this project is an extension of an existing drain and funds have become available to finish it. Minutes City Council Meeting 06/24/96 -3- In response to Councilmember Pernell, Mr. Green explained the soils and geology reports that were completed in conjunction with this project. City Attorney Mike Jenkins explained that the County is solely responsible for this project and that the County has an indemnification agreement with the City which protects the City against any liability relating to this project. Councilmember Pernell moved that the City Council adopt Resolution No. 788. Councilmember Hill seconded the motion which carried unanimously. RESOLUTION NO. 789: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS ESTABLISHING THE FISCAL YEAR 1996-97 MERIT PAY PLAN. City Manager Nealis presented the staff report. In response to Councilmember Pernell, City Manager Nealis explained the Budget Subcommittee's review of the merit pay plan and the procedures for the annual review of employees. Mayor Pro Tem Lay suggested that the City Council could adopt the FY 1996-97 merit pay plan and that the Personnel Subcommittee review this policy in the future. Mayor Pro Tem Lay moved that the City Council adopt Resolution No. 789. Councilmember Pernell seconded the motion which carried unanimously. The Personnel Subcommittee was directed to review the City of Rolling Hills Personnel Policy. CONSIDERATION OF A REPORT REGARDING THE DISBURSEMENT OF FUNDS NOT ELIGIBLE FOR USE BY THE CITY OF ROLLING HILLS. City Manager Nealis presented the staff report outlining the types of funds that the City receives and the past disposition of these funds when they are locally unusable. Councilmember Pernell suggested that the City Council establish a minimum dollar amount for fund allocations being advertised as available to neighboring cities. He also suggested that the availability of these funds be placed on an agenda for review by the City Council. Hearing no objection, Mayor Murdock ordered that the report be received and filed. Staff was directed to notify neighboring cities when an allocation of $5,000.00 or more in locally unusable funds become available. OPEN AGENDA - APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME • Dr. Richard Henke, 7 Crest Road West, commented on the Los Angeles County Department of Public Works drainage project in the Poppy Trail area. In response, City Attorney Mike Jenkins reported that the City is not liable for any losses or damages relating to this project for an indefinite period of time. MATTERS FROM MEMBERS OF THE CITY COUNCIL • Councilmember Pernell reported on his attendance at the reception honoring the retirement of Gilbert D. Smith. MATTERS FROM STAFF • In response to Councilmember Pernell, Captain Beth Dickinson, Los Angeles County Sheriff's Department, Lomita Station, reported that the Department is not aware of any unusual interest in the City due to the recent publicity. MATTERS FROM THE CITY ATTORNEY • City Attorney Jenkins reported on the on-going negotiations with certain cities and the Water Quality Control Board relating to the National Pollutant Discharge Elimination System. He also reported on how this relates to the City of Rolling Hills. Minutes City Council Meeting 06/24/96 -4- 1 ADTOURNMENT Hearing no further business before the City Council, Mayor Murdock adjourned the meeting at 8:25 p.m., to the next regularly scheduled meeting of the City Council to be held on Monday, July 8, 1996. Approved, ..MdkMayor Minutes City Council Meeting 06/24/96 -5- Respectfully submitted, �' P'4h"Ij Marilyn L. ern Deputy City Clerk