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10/13/1997 MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA OCTOBER 13, 1997 CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to order at 7:32 p.m. by Mayor Lay in the City Council Chambers, at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Special recognition of the 50th Wedding Anniversary of City Councilmember Godfrey Pernell and his wife Beverly was offered by Mayor Lay. ROLL CALL Councilmembers Present: Heinsheimer, Murdock, Mayor Pro Tem Hill and Mayor Lay. Councilmembers Absent: Pernell (Excused). Others Present: Craig R. Nealis, City Manager. Lola Ungar, Planning Director. Marilyn L. Kern, Deputy City Clerk. � CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. a. Minutes - September 8, 1997. RECOMMENDATION: Approve as presented. b. Payment of Bills. RECOMMENDATION: Approve as presented. c. BFI Recycling Tonnage Report for August, 1997. RECOMMENDATION: Receive and file. d. Consideration of disposition of Surface Transportation Efficiency Act Of 1991 (ISTEA) Funds. RECOMMENDATION: Approve as presented. Councilmember Murdock moved that the City Council approve the recommendations in the Consent Calendar. Mayor Pro Tem Hill seconded the motion which carried unanimously. PLANNING COMMISSION ITEMS None. TRAFFIC COMMISSION ITEMS None. PUBLIC HEARINGS - Continued ZONING CASE NO. 545A, CONSIDERATION OF AN APPEAL OF PLANNING COMMISSION DENIED REQUESTS FOR SITE PLAN REVIEW APPROVAL FOR THE CONSTRUCTION OF A NEW SINGLE FAMILY RESIDENCE AND DENYING A REQUEST FOR A VARIANCE TO PERMIT AN ENCROACHMENT INTO THE FRONT YARD SETBACK FOR A STABLE AND CORRAL BY THE INABILITY OF THE COMMISSION TO MAKE AFFIRMATIVE FINDINGS ON THE APPLICATIONS BY�MAJORITY VOTE. MS. KELLY TSOU, 6 RINGBIT ROAD WEST (LOT 8-A-2-SF). City Manager Nealis presented a letter from the applicant's representative requesting a continuance of this item to the second meeting in November. Minutes City Council Meeting 10/13/97 -1- Hearing no objection, Mayor Lay continued the public hearing to the regular City Council meeting to be held on Monday, November 24, 1997. PUBLIC HEARINGS None. OLD BUSINESS None. NEW BUSINESS CONSIDERATION OF BID PLANS AND SPECIFICATIONS FOR THE CITY OF ROLLING HILLS RII�ING RING LTTILI�'Y PROJEC'�. City Manager Nealis presented the staff report. Hearing no discussion, Mayor Lay called for a motion. Councilmember Heinsheimer moved that the City Council approve the bid plans and specifications and that staff be directed to advertise the project. Councilmember Murdock seconded the motion which carried unanimously. Councilmember Murdock complimented staff on the preparation of the plans and specifications for this project. CONSIDERATION OF CORRESPONDENCE FROM THE ROLLING HILLS COMMUNITY ASSOCIATION RELATIVE TO MUNICIPAL CODE SECTION 17.16.120.A.2 AND 17.16.120.B.2 RELATING TO SIDE YARD DETERMINA'�ION. City Manager Nealis presented the staff report. Mr. Sidney Croft, RHCA Legal Counsel, commented on his September 23, 1997 letter to the City Council. Hearing no further discussion, Mayor directed staff to take appropriate action to properly present this proposed Municipal Code amendment. CONSIDERATION OF CIVIC CENTER LANDSCAPE MAINTENANCE CONTRACT FOR 1998. City Manager Nealis presented the staff report. Hearing no discussion, Mayor Lay called for a motion. . Councilmember Murdock moved that the City Council approve the request for an increase and that staff be directed to prepare an agreement effective January 1, 1998 through December 31, 1998. Mayor Pro Tem Hill seconded the motion which carried unanimously. CONSIDERATION OF RESOLUTION NO. 827: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS ESTABLISHING FINDINGS RELATING TO THE CONSTRUCTION OF AN EMERGENCY GENERATOR HOUSING FACILITY AND ELECTRICAL PROJECT PURSUAN'� TO SECTION 20167 OF THE PUBLIC CONTRACTS CODE OF THE STATE OF CALIFORNIA. City Manager Nealis presented the staff report. Discussion ensued regarding the sole bidder for this project. City Manager Nealis described the process that the City has undertaken to bid this project. He also explained that members of the Subcommittee for this project felt that the project could be built at a lower cost using in-house staff. Councilmember Heinsheimer expressed concern for the City's involvement in the overall supervision of constructing this project. Councilmembers discussed various the components of the project. Hearing no further discussion, Mayor Lay continued this item to the next regular meeting of the City Council and directed staff to return with a report regarding additional options for the construction of this project. Minutes City Council Meeting 10/13/97 -2- CONSIDERATION OF DISPOSITION OF PROPOSITION C TRANSPORTATION FUNDS. City Manager Nealis presented the staff report. Hearing no discussion, Mayor Lay called for a motion. 'µ+ �{yt. ."y f_i ' . ������'+2��Tk��rrsl�Yli�'�*,��i�� .. Councilmember Murdock moved that the City Council allocate 60% of the City of Rolling Hills' available Proposition C fund balance to the City of Rolling Hills Estates and 40% to the City of Rancho Palos Verdes. Councilmember Heinsheimer seconded the motion which carried unanimously. Staff was directed to prepare appropriate resolutions for consideration at the next City Council meeting. CONSIDERATION OF A POSITION PAPER OF THE SOUTH BAY CITIES COUNCIL OF GOVERNMENTS (SBCCOG) FOR SUPPORT OF THE SBCCOG'S PRIORITIES AND IMPLEMENTATION OF AN ADMINISTRATIVE STRUCTURE. City Manager Nealis presented the staff report outlining the proposal. Hearing no further discussion, Mayor Lay called for a motion. Mayor Pro Tem Hill moved that the City Council receive and file the report. Councilmember Heinsheimer seconded the motion which carried unanimously. � OPEN AGENDA -APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME None. . MATTERS FROM MEMBERS OF THE CITY COUNCIL CONSIDERATION OF FUNDING REQUEST FOR COMPLETED IMPROVEMENTS TO CLIF HIX RIDING RING. City Manager Nealis presented the staff report. Mr. Robert Jonas, President of Caballeros, outlined the improvements made by Caballeros to the ring. Mr. Jonas reported that Caballeros has experienced some financial problems and would like to recuperate the costs incurred by Caballeros Members for this project. Councilmember Heinsheimer moved that the City Council allocate $2,500 to Caballeros to offset costs incurred for improvements to the Clif Hix Riding Ring as outlined on the Master Invoice contained in the Caballeros correspondence dated July 31, 1997. Councilmember Murdock seconded the motion which carried unanimously. • Mayor Lay thanked those in attendance for the birthday wishes he received. He also congratulated Councilmember Heinsheimer on his son's World Championship gold medal winning performance as a member of the United States Army Parachute Team. • Councilmember Murdock reminded Councilmembers of the Dominguez Brand Awards Luncheon on Thursday, October 16th and that the City's nominee is Wildlife Preservation Committee Vice Chair pon Gales. MATTERS FROM STAFF • City Manager Nealis reported on the outstanding efforts of the Los Angeles County Fire Department in extinguishing two fires in Rancho Palos Verdes earlier in the day. Staff was directed to prepare correspondence for the Mayor's signature to Supervisor pon Knabe expressing gratitude for the prompt and thorough attention provided by the Los Angeles County Fire Department in responding to these fires. MATTERS FROM THE CITY ATTORNEY None. � Minutes City Council Meeting 10/13/97 -3- ADjOURNMENT Hearing no further business before the City Council, Mayor Lay adjourned the meeting at 8:45 p.m. to the next regular meeting of the City Council to be held on Monday, October 27, 1997, beginning at 7:30 p.m., in the City Council Chambers, at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. IZespectfully submitted, � . I� .� Marilyn L. Kern Deputy City Clerk Approved, � B. Allen "y Mayor —� Minutes City Council Meeting 10/13/97 -4-