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5/11/1998MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA MAY 11, 1998 CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Hill at 7:30 p.m., in the City Council Chambers, at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Councilmembers Present: Lay, Murdock, Pernell, Mayor Pro Tem Heinsheimer and Mayor Hill. Councilmembers Absent: None. Others Present: Craig R. Nealis, City Manager. Larry Courtright, City Treasurer. Lola Ungar, Planning Director. Marilyn L. Kern, Deputy City Clerk. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. a. Minutes - (1)April 13, 1998, (2)April 23, 1998 and (3)April 27, 1998. RECOMMENDATION: Approve as presented. b. Payment of Bills. RECOMMENDATION: Approve as presented. C. Correspondence from California Water Service Company regarding Advice Letter No. 1453, Rule No. 8 - Notice which has been filed with the California Public Utilities Commission. RECOMMENDATION: Receive and file. Councilmember Lay moved that the City Council approve the recommendations in the Consent Calendar. Mayor Pro Tem Heinsheimer seconded the motion which carried unanimously. SPECIAL PRESENTATION SPECIAL PRESENTATION BY THE OFFICE OF SUPERVISOR DON KNABE TO COUNCILMEMBER B. ALLEN LAY FOR HIS SERVICE DURING HIS TERM AS MAYOR, 1997-1998. Ms. Gail Tierney, Senior Deputy for Fourth District Supervisor Don Knabe made a special presentation to Councilmember B. Allen Lay for his service during his term as 1997-98 Mayor. PLANNING COMMISSION ITEMS None. TRAFFIC COMMISSION ITEMS None. Minutes City Council Meeting 05/11/98 -1- PUBLIC HEARINGS CONSIDERATION OF A PROPOSED ORDINANCE OF THE CITY OF ROLLING HILLS TO AMEND SIDE YARD SETBACK REQUIREMENTS IN THE RA -S-1 ZONE AND THE RA -S-2 ZONE AND AMENDING TITLE 17 (ZONING) OF THE ROLLING HILLS MUNICIPAL CODE. THE PROPOSED ORDINANCE WILL MAINTAIN 20 FOOT SIDE YARD SETBACKS IN THE RA -S-1 ZONE (1 -ACRE ZONE) AND 35 FOOT SIDE YARD SETBACKS IN THE RA -S-2 ZONE (2=ACRE ZONE). SIDE YARD SETBACKS ARE PROPOSED TO BE DEFINED EXCLUSIVE OF EASEMENT DIMENSIONS. City Manager Nealis presented the staff report outlining the provisions of the proposed ordinance. Mayor Hill opened the public hearing and called for testimony. In response to Councilmember Pernell, City Manager Nealis explained the provision in the proposed ordinance for when an easement is improved with Rolling Hills Community Association maintained roadway. Hearing no further discussion Mayor Hill continued the public hearing to the next regular meeting of the City Council to be held on Tuesday, May 26, 1998 for consideration of second reading and adoption. OLD BUSINESS CONSIDERATION OF RESOLUTION NO. 841: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS APPROVING A THIRD MODIFICATION TO TENTATIVE PARCEL MAP NO. 21400, SUBDIVISION NO. 82, A PREVIOUSLY APPROVED SUBDIVISION OF A 7.826 ACRE LOT INTO THREE SINGLE-FAMILY RESIDENTIAL LOTS FRONTING THE WESTERN SIDE OF PINE TREE LANE IN ZONING CASE NO. 566. MR. AND MRS. WILLIAM HASSOLDT, 10 PINE TREE LANE (LOT 85-RH). City Manager Nealis presented the staff report and Resolution No. 841. He reported that a revised resolution containing information describing the Fire Department's approval of the roadway design has been placed before the City Council. Councilmembers discussed the resolution and Councilmember Heinsheimer requested that the last sentence in Section 5 be amended to read "The City was advised by representatives of the County Fire Department, at the City Council's meeting on April 27, 1998, that the roadway, as modified, would satisfy the Fire Departments access standards." Hearing no further discussion, Mayor Hill called for a motion. Councilmember Lay moved that the City Council adopt Resolution No. 841 as amended to reflect in the last sentence of Section 5 the removal of the words "minimum access ". Councilmember Heinsheimer seconded the motion which carried unanimously. CONSIDERATION OF 1998-1999 CITY COUNCIL COMMITTEE ASSIGNMENTS. Mayor Hill reported that his suggested 1998-1999 Committee Assignments have been placed before the City Council this evening. Discussion ensued regarding the proposed Committee Assignments. Councilmembers suggested that at least one incumbent Councilmember remain in the various assignments. Councilmembers also discussed the School District Liaison Subcommittee proposed by Rolling Hills Estates Mayor Barbara Rauch and elected to decline formal participation at this time. Councilmember Lay suggested that correspondence be sent to Mayor Rauch indicating that in the future, if issues arise which require the City's input, that the Committee be requested to communicate their desire for Rolling Hills' comments at that time. Councilmembers concurred that Councilmembers Heinsheimer and Pernell serve as the 1998-99 Finance/Budget Subcommittee and that the balance of the assignments be Minutes -City- Council Meeting 05/11/98 -2- C -,--I 1 considered at the next regular meeting of the City Council. Staff was directe to prepare a letter for the Mayor's signature to Rolling Hills Estates Mayor Barbara Rauch declining participation on the School District Liaison Committee at this time. NEW BUSINESS A. (1)CONSIDERATION OF MINOR IMPROVEMENTS TO INTERIOR OF CITY HALL. (2)CONSIDERATION OF APPROVAL OF BID SPECIFICATIONS FOR PAINTING OF THE INTERIOR OF CITY HALL. City Manager Nealis presented the staff report outlining various components for improvements to the interior of City Hall. Councilmembers discussed the proposed lighting and painting improvements to the City Council Chambers. Councilmembers suggested that staff look into other improvements which would improve the function of the Council Chambers as a meeting room. Staff was directed to move forward with the minor improvements to the staff work areas and to coordinate the type window covering and color scheme with Councilmember Murdock. Councilmembers approved the bid specifications for the painting of the interior of City Hall with the removal of the Council Chambers from the scope of work. Staff was also directed to remove lighting improvements to the City Council Chambers from the scope of work and to solicit recommendations from members of the City's Commissions and Committees for improvements to the functional aspects of the Council Chambers as a meeting room. OPEN AGENDA - APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME None. MATTERS FROM MEMBERS OF THE CITY COUNCIL CONSIDERATION OF COMMUNITY VOLUNTEER APPRECIATION PROGRAM. City Manager Nealis presented the staff report. Councilmembers suggested that a Volunteer Appreciation Program be conducted on a Sunday in late September, 1998. Staff was directed to check on the availability of the banquet facility in late September and report back to the City Council. • Councilmember Lay reported that Palos Verdes Estates Mayor Mike Moody will be representing the Peninsula Cities' concerns over local noise created by air traffic from LAX at the upcoming FAA Task Force meetings. MATTERS FROM STAFF • City Manager Nealis reported that a letter from Rancho Palos Verdes City Manager Paul Bussey is forthcoming expressing support for Rolling Hills' efforts to solicit a bid from the County as requested by the Rolling Hills Community Association Board of Directors to review the impact of a proposed Landslide Feasibility Study in Rancho Palos Verdes on properties in Rolling Hills. MATTERS FROM THE CITY ATTORNEY None. Minutes City Council Meeting 05/11/98 -3- ADT®URNMENT Hearing no further business before the City Council, Mayor Hill adjourned the meeting at 8:50 p.m. to the next regularly scheduled meeting of the City Council to be held on Tuesday, May 26, 1998, in the City Council Chambers, at City Hall, 2 Portuguese Bend Road, Rolling Hills, CA 90274. Respectfully submitted, Marilyn L. Kern Deputy City Clerk Approved, Frank E. Hill Mayor Minutes City Council Meeting 05/11/98 -4- C 1