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6/22/1998MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL _�=z"OF °THE - CITY OF ROLLING HILLS, CALIFORNIA JUNE 22,1998 CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Hill at 7:35 p.m., in the City Council Chambers, at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Councilmembers Present: Lay, Murdock, Pernell and Mayor Hill. Councilmembers Absent: Heinsheimer (excused). Others Present: Craig R. Nealis, City Manager. Lola Ungar, Planning Director. Larry Courtright, City Treasurer. Nan Huang, Finance Director. Marilyn L. Kern, Deputy City Clerk. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. a. Minutes - Regular Meeting of June 8, 1998. RECOMMENDATION: Approve as presented. b. Payment of Bills. RECOMMENDATION: Approve as presented. C. Financial Statement for the month of May, 1998. RECOMMENDATION: Approve as presented. d. Approval of expenditures, for resurfacing of the tennis court facilities in compliance with the lease agreement between the City of Rolling Hills and the Rolling Hills Community Association. RECOMMENDATION: Approve as presented. Councilmember Murdock moved that the City Council approve the recommendations in the Consent Calendar. Councilmember Pernell seconded the. motion which carried unanimously by those Councilmembers in attendance. SPECIAL PRESENTATION PRESENTATION OF A CERTIFICATE OF RECOGNITION FOR FY 1997-98 BUDGET PREPARATION TO CITY TREASURER LARRY COURTRIGHT FROM THE GOVERNMENT FINANCE OFFICERS ASSOCIATION OF THE UNITED STATES AND CANADA. Mayor Hill presented a Certificate of Recognition on behalf of the Government Finance Officers Association to City Treasurer Larry Courtright for the outstanding preparation of the FY 1997-98 Budget. City Treasurer Courtright thanked the Mayor for this recognition and complimented the City Council Budget/Finance Subcommittee and staff for their efforts in preparing the Budget. Minutes City Council Meeting 06/22/98 -1- PLANNING COMMISSION ITEMS RESOLUTION NO. 98-10: A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS APPROVING A VARIANCE TO ENCROACH INTO THE NORTH SIDE YARD SETBACK TO AUTHORIZE THE RETENTION WITH MODIFICATIONS OF PREVIOUSLY ILLEGALLY CONSTRUCTED RETAINING WALLS, APPROVING A VARIANCE TO ENCROACH INTO THE SOUTH SIDE -YARD SETBACK TO AUTHORIZE-THE'RETENTION -WITH -MODIFICATIONS 'OF PREVIOUSLY ILLEGALLY CONSTRUCTED RETAINING WALLS AND GRANTING SITE PLAN REVIEW APPROVAL TO AUTHORIZE THE MAINTENANCE OF PREVIOUSLY CONDUCTED AND ILLEGAL GRADING RELATED TO THE PREVIOUSLY CONSTRUCTED RETAINING WALLS AT A SINGLE FAMILY RESIDENCE IN ZONING CASE NO. 570. Mr. and Mrs. Jerry Scarboro, 9 Caballeros Road (Lot 32 -SK) City Manager Nealis presented the staff report outlining the applicants' request and Planning Commission action relative to Zoning Case No. 570. Councilmembers discussed the project and expressed concern for the applicants' request for as -built approvals. Hearing no further discussion, Mayor Hill called for a motion. Councilmember Lay moved that the City Council receive and file Resolution No. 98-10. Councilmember Pernell seconded the motion which carried unanimously by those Councilmembers in attendance. RESOLUTION NO. 98-11: A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING SITE PLAN REVIEW APPROVAL TO AUTHORIZE PREVIOUSLY ILLEGALLY CONSTRUCTED AND LIMITED GRADING FOR AN ON-SITE GUEST DRIVEWAY AND PARKING AREA AT A SINGLE FAMILY RESIDENCE IN ZONING CASE NO. 573. Mrs. Tamara Torino, 6 Middleridge Lane South (Lot 255 -UR) City Manager Nealis presented the staff report outlining the applicant's request and Planning Commission action relative to Zoning Case No. 573. Councilmembers and the applicant's representative discussed the project. Councilmembers expressed concern for the applicants' request for as -built approvals. Hearing no further discussion, Mayor Hill called for a motion. Councilmember Lay moved that the City Council .receive and file Resolution No. 98-11. Councilmember Pernell seconded the motion which carried unanimously by those Councilmembers in attendance. RESOLUTION NO. 98-12: A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS APPROVING A VARIANCE TO ENCROACH INTO THE NORTH SIDE YARD SETBACK TO AUTHORIZE THE RETENTION WITH MODIFICATIONS OF PREVIOUSLY ILLEGALLY CONSTRUCTED RETAINING WALLS AND APPROVING A VARIANCE TO ENCROACH INTO THE SOUTH SIDE YARD SETBACK TO AUTHORIZE THE RETENTION WITH MODIFICATIONS OF PREVIOUSLY ILLEGALLY CONSTRUCTED RETAINING WALLS AT A SINGLE FAMILY RESIDENCE IN ZONING CASE NO. 577. Dr. and Mrs. Lynn Gill, 31 Chucicwagon Road (Lot 16 -CF) City Manager Nealis presented the staff report outlining the applicants' request and Planning Commission action relative to Zoning Case No. 577. Councilmembers and the applicant discussed the project. Councilmembers expressed concern for the applicants' request for as -built approvals. Hearing no further discussion, Mayor Hill called for a motion. Councilmember Lay moved that the City Council receive and file Resolution No. 98-12. Councilmember Pernell seconded the motion which carried unanimously by those Councilmembers in attendance. TRAFFIC COMMISSION ITEMS Minutes City Council Meeting 06/22/98 -2- None. PUBLIC HEARINGS - Continued CITY OF ROLLING HILLS DRAFTOB' >.D .GE -1-f OR FISCAL YEAR 1998-99 City Manager Nealis presented the staff report and introduced Resolution Nos. 842, 843 and 844 related to the adoption of the FY 1998-99 Budget. Mayor Hill opened the public hearing and called for testimony. Hearing none, he closed the public hearing. RESOLUTION NO. 842: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS ESTABLISHING THE 1998-99 FISCAL YEAR APPROPRIATION LIMIT FOR THE CITY OF ROLLING HILLS. Councilmember Murdock moved that the City Council adopt Resolution No. 842. Councilmember Pernell seconded the motion which carried unanimously by those Councilmembers in attendance. RESOLUTION NO. 843: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS ADOPTING THE FY 1998-99 CITY OF ROLLING HILLS BUDGET INCLUDING THE ANNUAL REPORT ON: GENERAL FUND, COMMUNITY FACILITIES FUND, MUNICIPAL SELF INSURANCE FUND, REFUSE COLLECTION FUND, SOLID WASTE CHARGES, COPS FUND, TRAFFIC SAFETY FUND, TRANSIT FUND -PROP. A, TRANSIT FUND -PROP. C FOR FISCAL YEAR 1998-99. Councilmember Murdock moved that the City Council adopt Resolution No. 843. Councilmember Lay seconded the motion which carried unanimously by those Councilmembers in attendance. RESOLUTION NO. 844: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS ESTABLISHING THE FISCAL YEAR 1998-99 MERIT PAY PLAN. Councilmember Murdock moved that the City Council adopt Resolution No. 844. Councilmember Lay seconded the motion which carried unanimously by those Councilmembers in attendance. OPEN AGENDA - APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME 1► rem PUBLIC HEARINGS CITIZENS OPTION FOR PUBLIC SAFETY (COPS) RESOLUTION NO. 845: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, ESTABLISHING A RESERVE ACCOUNT WITHIN THE GENERAL FUND FOR THE CITIZENS OPTION FOR PUBLIC SAFETY (COPS) PROGRAM AND MAKING APPROPRIATIONS THEREFROM. City Manager Nealis presented the staff report providing background regarding the Citizens Option for Public Safety Program. Mayor Hill opened the public hearing and called for testimony. Hearing none, he closed the public hearing. Hearing no discussion, Mayor Hill called for a motion. Councilmember Lay moved that the City Council adopt Resolution No. 845. Councilmember Murdock seconded the motion which carried unanimously by those Councilmembers in attendance. Minutes City Council Meeting 06/22/98 -3- OLD BUSINESS CORRESPONDENCE FROM THE CITY OF ROLLING HILLS ESTATES REQUESTING PERMISSION TO UTILIZE THE CITY OF ROLLING HILLS' LOGO IN CONNECTION WITH A BANNER DISPLAY PROGRAM IN THE COMMERCIAL DISTRICT OF ROLLING HILLS ESTATES. City Manager Nealis presented the staff report providing background regarding the City of Rolling Hills Estates' request for Rolling Hills to participate in this program. He reported that the Rolling Hills Estates City Council has referred this item to their Economic Development Committee for further study. Councilmembers concurred that this item be continued for consideration when all five members of the City Council are present. CONSIDERATION OF CPI ADJUSTMENT REQUEST FROM BFI. City Manager Nealis presented the staff report outlining BFI's request for a CPI adjustment in the rate charged to the City for residential refuse collection service. City Manager Nealis also introduced Mr. Steve Berry, BFI's new Public Sector Executive. Mr. Berry presented a brief overview of BFI's operations and his background in the industry. He stated that Councilmembers are free to call him directly with concerns regarding BFI's operations in the City. Discussion ensued regarding an impending rate increase by BFI. City Manager Nealis reported that the Solid Waste/Recycling Subcommittee and staff will begin negotiations with BFI once an increase has been submitted to the City. Councilmember Pernell moved that the City Council approve the request from BFI for a .62% CPI adjustment in the rates charged by BFI to the City for residential refuse collection. Councilmember Lay seconded the motion which carried unanimously by those Councilmembers in attendance. NEW BUSINESS None. MATTERS FROM MEMBERS OF THE CITY COUNCIL • Councilmember Murdock commented on her attendance at the grand opening of the Long Beach Aquarium. She stated that this facility will be a landmark for the region. She also reported on her attendance at the Rancho del Mar High School graduation. She said that as usual, this was a very uplifting experience. • Councilmembers expressed concern for the number of "as -built projects" that have been presented to the City and discussed ways to reduce the frequency of reviewing "as built" structures. City Manager Nealis presented an explanation of how the cases presented this evening were brought to the attention of staff. Staff was directed to prepare a report for review by the Planning Commission regarding efforts to discourage "as -built projects" and to ask for the Community Association's assistance in identifying new residents so that staff can forward a copy of the Planning Process Guide to them. • Councilmember Pernell commented on computer related problems expected due at the turn of the century "Y2K". Staff was directed to research whether the City's computers will be affected and to ascertain whether consulting services or other agencies with which the City of Rolling Hills maintains a contractual relationship are prepared to address this situation. • Mayor Hill reported on concerns raised at the County Sanitation Districts meeting regarding the use of green waste for alternative daily cover (ADC). He indicated that neighbors of the Puente Hills Landfill have expressed concern about the odor generated by the use of green waste as ADC. He reported that waste haulers may be required to travel to Orange County to dispose of the green waste. Minutes City Council Meeting 06/22/98 -4- 1 1 1 1 1 MATTERS FROM STAFF • City Manager Nealis reported that there are no urgent or -"required matters that need to be considered by the City Council at the City Council meeting scheduled for July 13, 1998. Staff was directed to keep the Cfy''Council'informed if a need to meet arises. MATTERS FROM THE CITY ATTORNEY None. ADIOURNMENT Hearing no further business before the City Council, Mayor Hill adjourned the meeting at 8:50 p.m. to the next regularly scheduled meeting of the City Council to be held on Monday, July 13, 1998, in the City Council Chambers, at City Hall, 2 Portuguese Bend Road, Rolling Hills, CA 90274. Approved, F4nKHill Mayor Minutes City Council Meeting 06/22/98 Respectfully submitted, 4 k���� n Maril L. K n Y Deputy City Clerk -5-