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7/13/19981 G Hlll Ai // //11.4 ►r► Z v s NOTICE OF ADJOURNMENT DUE TO LACK OF QUORUM CITY OF ROLLING HILLS CITY COUNCIL INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cityofrh@aol.com NOTICE IS HEREBY GIVEN that the regular meeting of the City Council of the City of Rolling Hills scheduled for Monday, July 13, 1998, was adjourned due to lack of quorum. The next regular meeting will be held on Monday, July 27, 1998, beginning at 7:30 p.m. in the City Council Chambers, at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Dated this 13th day of July, 1998. Marilyn L. Kern Deputy City Clerk STATE OF CALIFORNIA COUNTY OF LOS ANGELES ) ss CITY OF ROLLING HILLS ) MARILYN L. KERN, being first duly sworn, deposes and says: That she is the duly appointed Deputy City Clerk of the City of Rolling Hills and that on July 13, 1998, she caused the above Notice to be posted on the door of Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California. 1'v�'k-,i" y . MARILYN L. KERN DEPUTY CITY CLERK K -ov,J ®Printed on Recycled Paper. MINUTES -OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA JULY 27,1998 CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Hill at 7:33 p.m., in the City Council Chambers, at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Councilmembers Present: Lay, Murdock, Pernell and Mayor Hill. Councilmembers Absent: Heinsheimer (excused). Others Present: Craig R. Nealis, City Manager. Mike Jenkins, City Attorney. Lola Ungar, Planning Director. Larry Courtright, City Treasurer. Marilyn L. Kern, Deputy City Clerk. Captain Beth Dickinson, Los Angeles County Sheriff's Department, Lomita Station. Captain Ed Hitchcock, Los Angeles County Sheriff's Department, Lomita Station. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. a. Minutes - Regular Meeting of June 22, 1998. RECOMMENDATION: Approve as presented. b. Payment of Bills 7 / 13 / 98 and 7 / 27 / 98. RECOMMENDATION: Approve as presented. C. Financial Statement for the month of June, 1998. RECOMMENDATION: Approve as presented. d. BFI Recycling Tonnage Reports for May and June, 1998. RECOMMENDATION: Receive and file. e. Southern California Gas Company Notice of Proposed Rate Increase, Application No. 98-06-033 filed with the California Public Utilities Commission. RECOMMENDATION: Receive and file. f. Authorization to complete landscaping irrigation repairs at the Tennis Courts. RECOMMENDATION: Approve as presented. Councilmember Murdock moved that the City Council approve the recommendations in the Consent Calendar. Councilmember Pernell seconded the motion which carried unanimously by those Councilmembers in attendance. SPECIAL PRESENTATION PRESENTATION OF A PLAQUE TO CAPTAIN ELIZABETH A. DICKINSON, LOS ANGELES COUNTY SHERIFF'S DEPARTMENT COMMANDER, LOMITA STATION, IN APPRECIATION FOR EXCELLENCE IN PUBLIC SAFETY. Mayor Hill presented a plaque to Captain Dickinson on behalf of the City Council for her excellence in public safety. Captain Dickinson introduced Captain Ed Hitchcock who has been selected as the next Captain of Lomita Station. Minutes City Council Meeting 07/27/98 -1- Mayor Hill indicated that a number of people were present to discuss New Business Agenda Item No. 9-A and requested that this item be considered at this time. Hearing no objection, Mayor Hill so ordered. CONSIDERATION OF A REQUEST FROM THE ROLLING HILLS TENNIS CLUB REGARDING PROPOSED LANDSCAPE IMPROVEMENTS TO THE TENNIS COURTS AND A REQUEST FOR THE EXPENDITURE OF FUNDS FOR PATIO FURNITURE FOR THE GAZEBO AREA. City Manager Nealis presented the staff report outlining the Tennis Club's request and background relative to the original construction, lighting and landscaping of the tennis courts. City Manager Nealis reported that the Tennis Club has also requested funds for the replacement of the patio furniture in the gazebo area and that adaquate funds are included in the FY 1998-99 Budget for this furniture. He also presented photographs of the melaleuca trees and the existing furniture. Discussion ensued regarding the original construction, lighting and landscaping of the tennis courts. Councilmember Pernell indicated that he was the Chair of the Planning Commission when the tennis courts were first being considered and said that at that time there was discussion regarding light and noise which lead to an agreement that court number one would remain unlighted. Councilmembers concurred that a balance between the Tennis Club and the neighboring property owner's concerns should be maintained. Mayor Hill called upon those in attendance that wish to express their thoughts regarding this matter. Mr. Walter Gage, 3 Acacia Road, stated that he experienced the process of the original construction of the lighted tennis courts. He stated that he is opposed to the removal of the melaleuca trees because it is his understanding that the melaleuca trees were originally planted to screen the lighted courts from neighboring properties and that if the trees are removed, and then subsequently the remaining shrubbery at the courts or on neighboring property were trimmed or removed, then the courts would be exposed. He indicated that he visited the courts and spoke with several tennis players that indicated that they felt that the debris from the melaleuca trees was not a problem and could be swept away. Mr. Gage suggested that if the melaleuca trees were removed that an extension to the existing screening fence could be constructed. Mr. Gage also expressed concern for noise and abusive language by some tennis players. Mr. Joe Hummel, Tennis Club Facilities and Equipment Chair, stated that the primary concern of the Club is that the debris from the melaleuca trees may cause a potential safety problem. He stated that he understands the concerns of the neighbors, however, feels that if the melaleuca trees were removed that the existing trees and shrubbery at the courts and on the neighboring properties provides enough screening. He explained the shields that have been installed on the lights to deflect light downward onto the courts. Mr. Donovan Black, Tennis Club President, stated that the Club has developed an Ad Hoc Rules and Regulations Committee to address noise and other issues of the courts. He suggested that neighboring property owners assist the Club in determining the dates and times of the noise and using abusive language so the Club can better address those responsible. Councilmembers discussed the concerns raised and the various options for screening noise and lights. Mayor Hill suggested that the Club and neighboring property owners get together and discuss the issues relating to this matter and bring a proposal to the City Council that would mutually benefit both groups. Ms. Hilliary Post, 1 Acacia Road, suggested that in lieu of removing the melaleuca trees that the courts be cleaned more often. Councilmembers elected to conduct a field trip to view the tennis court lights from 3 Acacia Road on Monday, August 10, 1998 and continued consideration of this matter to the Minutes City Council Meeting 07/27/98 -2- City Council meeting to be held on Monday, August 24, 1998. The City Council directed that the representatives of the Club and the adjoining property owners meet at City Hall to discuss alternatives regarding the trees for presentation to the City Council. PLANNING COMMISSION ITEMS RESOLUTION NO. 98-14: A RESOLUTION 'OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING A CONDITIONAL USE PERMIT FOR A CABANA AND APPROVING A REQUEST FOR MODIFICATIONS TO AN APPROVED SITE PLAN REVIEW APPLICATION TO PERMIT THE CONSTRUCTION OF A CABANA THAT REQUIRES INCREASED GRADING AT A SINGLE FAMILY RESIDENTIAL DEVELOPMENT IN ZONING CASE NO. 579. Mr. and Mrs. Russell Cole Shoemaker, 18 Eastfield Drive (Lot 69 -A -EF) City Manager Nealis presented the staff report providing background regarding the applicants' request and Planning Commission action relative to Zoning Case No. 579. Hearing no discussion, Mayor Hill called for a motion. Councilmember Pernell moved that the City Council receive and file Resolution No. 98- 14. Councilmember Murdock seconded the motion which carried unanimously by those Councilmembers in attendance. RESOLUTION NO. 98-15: A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING A VARIANCE TO PERMIT AN ENCROACHMENT INTO THE SOUTH SIDE YARD SETBACK TO CONSTRUCT AN ATTACHED GARAGE AND GRANTING SITE PLAN REVIEW APPROVAL TO CONVERT AN EXISTING GARAGE TO RESIDENTIAL USES, TO CONSTRUCT ADDITIONS AND TO CONSTRUCT A NEW ATTACHED GARAGE THAT REQUIRES GRADING FOR AN EXISTING SINGLE FAMILY RESIDENCE IN ZONING CASE NO. 580. Dr. and Mrs. Edward Woerz, 8 Possum Ridge Road (Lot 112-RH) City Manager Nealis presented the staff report providing background regarding the applicants' request and Planning Commission action relative to Zoning Case No. 580. Hearing no discussion, Mayor Hill called for a motion. Councilmember Lay moved that the City Council receive and file Resolution No. 98-15. Councilmember Pernell seconded the motion which carried unanimously by those Councilmembers in attendance. RESOLUTION NO. 98-16: A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING A VARIANCE TO ENCROACH INTO THE FRONT YARD SETBACK TO PERMIT THE CONSTRUCTION OF A TRELLIS ATTACHED TO A SINGLE FAMILY RESIDENCE IN ZONING CASE NO. 581. Mr. and Mrs. B. Allen Lay, 9 Caballeros Road (Lot 19 -SK) Councilmember Lay stated that he will abstain from consideration of this Zoning Case and left the Council Chambers. City Manager Nealis presented the staff report providing background regarding the applicants' request and Planning Commission action relative to Zoning Case No. 581. Hearing no discussion, Mayor Hill called for a motion. Councilmember Pernell moved that the City Council receive and file Resolution No. 98- 16. Councilmember Murdock seconded the motion which carried unanimously by those Councilmembers in attendance. TRAFFIC COMMISSION ITEMS CONSIDERATION OF A RECOMMENDATION FROM THE TRAFFIC COMMISSION RELATIVE TO FY 1998-99 BID SPECIFICATIONS AND REQUEST FOR PROPOSAL FOR STRIPING AND MARKING OF VARIOUS ROADWAYS WITHIN THE CITY. Minutes City Council Meeting 07/27/98 -3- City Manager Nealis presented the staff report outlining the Traffic Commission's recommendation relative to the bid specifications and request for proposal for the FY 1998- 99 striping and marking of major thoroughfares and the City Hall parking lot. In response to Councilmember Pernell, City Manager Nealis explained the coordination between the City striping and marking project and the RHCA resurfacing of roadways. Hearing no further discussion, Mayor Hill called for a motion. Councilmember Murdock moved that the City Council approve the bid specifications and authorize staff to advertise for this project. Councilmember Pernell seconded the motion which carried unanimously by those Councilmembers in attendance. PUBLIC HEARINGS CONSIDERATION OF RESOLUTION NO. 846: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, FINDING THE CITY TO BE IN CONFORMANCE WITH THE CONGESTION MANAGEMENT PROGRAM (CMP) AND ADOPTING THE CMP LOCAL IMPLEMENTATION REPORT, IN ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE SECTION 65089. City Manager Nealis presented the staff report providing background regarding the Congestion Management Program. Mayor Hill opened the public hearing and called for testimony. Hearing none and no discussion, Mayor Hill closed the public hearing and called for a motion. Councilmember Lay moved that the City Council adopt Resolution No. 846. Councilmember Pernell seconded the motion which carried unanimously by those Councilmembers in attendance. OLD BUSINESS CORRESPONDENCE FROM THE CITY OF ROLLING HILLS ESTATES REQUESTING PERMISSION TO UTILIZE THE CITY OF ROLLING HILLS' LOGO IN CONNECTION WITH A BANNER DISPLAY PROGRAM IN THE COMMERCIAL DISTRICT OF ROLLING HILLS ESTATES. City Manager Nealis presented the staff report indicating that this matter has been forwarded to the City of Rolling Hills Estates Economic Development Committee. He reported that an alternative program may be presented by the City of Rolling Hills Estates in the future. Councilmember Murdock moved that the City Council receive and file the correspondence from the City of Rolling Hills Estates. Councilmember Pernell seconded the motion which carried unanimously by those Councilmembers in attendance. NEW BUSINESS CONSIDERATION OF A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, TO APPROVE THE FIRST AMENDED AND RESTATED JOINT POWERS AGREEMENT FOR THE SOUTH BAY CITIES COUNCIL OF GOVERNMENTS (A JOINT POWERS AUTHORITY) PROVIDING FOR THE ESTABLISHMENT OF AN INACTIVE MEMBERSHIP STATUS AND MODIFYING THE AUTHORITY'S QUORUM REQUIREMENT. City Manager Nealis presented the staff report indicating that the proposed amendment would establish a new standard for a quorum and establish an "inactive" member status. City Manger Nealis indicated that in order to return to an "active", status, a member's representative or alternate must be present at least every third month. Hearing no discussion, Mayor Hill called for a motion. Minutes City Council Meeting 07/27/98 -4- Councilmember Lay moved that the City Council adopt Resolution No. 847. Councilmember Pernell seconded the motion which carried . unanimously by those Councilmembers in attendance. OPEN AGENDA - APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME None. MATTERS FROM MEMBERS OF THE CITY COUNCIL • Councilmember Pernell reported on his attendance at the 25th Anniversary Celebration for the City of Rancho Palos Verdes. He also commented on the recent completion of the painting, countertops, drapery and floor covering improvements to City Hall. City Manager Nealis reported that improvements to the Council Chambers will be brought before the City Council in the future. • Councilmember Lay reported on correspondence received from Rancho Palos Verdes Mayor Barbara Ferraro regarding the increase in air traffic noise from low flights over the Peninsula from Los Angeles International Airport. Staff was directed to draft correspondence supporting Mayor Ferraro's efforts in this regard. MATTERS FROM STAFF None. MATTERS FROM THE CITY ATTORNEY None. ADIOURNMENT Hearing no further business before the City Council, Mayor Hill adjourned the meeting in memory of long time resident Harry Keegan, at 8:55 p.m., to the next regularly scheduled meeting of the City Council to be held on Monday, August 10, 1998, in the City Council Chambers, at City Hall, 2 Portuguese Bend Road, Rolling Hills, CA 90274. Approved, Doi Frank E. Hill Mayor Minutes City Council Meeting 07/27/98 Respectfully submitted, Marilyn L. K rn Deputy City Clerk -5-