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3/8/1999MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA MARCH 8,1999 CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to order .by Mayor Hill at 7:31 p.m., in the City Council Chambers, at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Councilmembers Present: Lay, Murdock, Pernell, Mayor Pro Tem Heinsheimer and Mayor Hill. Councilmembers Absent: None. Others Present: Craig R. Nealis, City Manager. Larry Courtright, City Treasurer. Lola Ungar, Planning Director. Lata Thakar, District Engineer, Los Angeles County. Marilyn L. Kern, Deputy City Clerk. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. a. Minutes - (1) Adjourned Regular Meeting of February 18, 1999 and (2) Regular Meeting of February 22, 1999. RECOMMENDATION: Approve as presented. b. Payment of Bills. RECOMMENDATION: Approve as presented. C. FY 1999-2000 City of Rolling Hills Budget Preparation Memorandum. RECOMMENDATION: Receive and file. d. BFI Recycling Tonnage Report for January, 1999 RECOMMENDATION: Receive and file. e. Approval of attendance at the California Contract Cities Association 40th Annual Palm Springs Municipal Seminar --May 13-16, 1999. RECOMMENDATION: Approve as presented. Councilmember Murdock moved that the City Council approve the recommendations in the Consent Calendar. Councilmember Pernell seconded the motion which carried unanimously. PLANNING COMMISSION ITEMS None. TRAFFIC COMMISSION ITEMS None. PUBLIC HEARINGS ZONING CASE NO. 586, APPEAL OF A PLANNING COMMISSION APPROVAL OF A VARIANCE TO ENCROACH INTO THE FRONT YARD SETBACK FOR A PREVIOUSLY ILLEGALLY CONSTRUCTED GARDEN PLATFORM/VIEW AREA. Mr. and Mrs. Brent Harris, 1 Crest Road East (Lot 1 -FT) City Manager Nealis presented the staff report providing background regarding Zoning Case No. 586. Mayor Hill opened the continued public hearing and called for testimony. Minutes City Council Meeting 03/08/99 -1- Mrs. Beth Harris, applicant, provided a brief history of her ownership of the property and her plan of the garden platform/view area becoming a destination point on her property. She also explained that the view of City lights from the garden platform was instrumental in the platform's placement at that location on her property. Ms. Christine Mulligan, applicants' representative, indicated that she would answer any questions the City Council may have regarding the garden platform/view area. She explained the Rolling Hills Community Association's review of the garden platform and the applicants' confusion regarding what approvals were necessary. Discussion ensued regarding the Municipal Code definition of a structure as it applies in this case. Councilmembers reviewed the findings that must be made to approve the Variance. Councilmembers discussed options that they wanted the City Attorney to review. Staff was directed to review this matter with the City Attorney to ascertain whether a license agreement or a revocability clause in the Variance could satisfy their concerns. Hearing no further discussion or objection, Mayor Hill continued the public hearing to the next regular meeting of the City Council to be held on Monday, March 22, 1999. Staff was directed to ask the City Attorney to review options regarding the Variance including revocability and an agreement as an alternative. Staff was also directed to present a report to the Planning Commission regarding the definition of "structure" in the Zoning Code. OPEN AGENDA - APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME • Mrs. Marion Busia, 11 Outrider Road, commented on her proposal to relocate the house structure on her property at 6 Running Brand Road. City Manager Nealis reported that a staff level meeting with Mrs. Busia, her representatives, representatives from the County, the City Attorney, Planning Director Lola Ungar and himself has been scheduled for Wednesday, March 10, 1999, to attempt to further assist Mrs. Busia. The City Council supported the efforts of staff to continue to work with Mrs. Busia. OLD BUSINESS STATUS REPORT REGARDING PROLONGED BUILDING PROJECTS. City Manager Nealis presented the staff report providing background regarding the City of San Marino's lack of experience to date with the Ordinance relating to prolonged building projects. He reported that the Rolling Hills Community Association considered requiring a Building Permit Agreement which is currently being reviewed by the Association's legal counsel. Mr. and Mrs. John Heater, 59 Eastfield Drive, expressed concern about a building project that has been ongoing for some time on an adjoining property. Hearing no further discussion or objection, this item was continued and staff was directed to return with a status report in six months regarding the efforts of the City of San Marino and the Rolling Hills Community Association on this subject. Staff was also directed to ask the City Attorney to contact the Community Association Attorney to discuss the status of the Community Association on this subject. NEW BUSINESS CONSIDERATION OF A FUNDING REQUEST FROM PENINSULA SENIORS. Mrs. Ann Shaw, President of the Peninsula Seniors, provided and update on the Peninsula Seniors organization highlighting the activities and services provided at the facility that they are currently occupying. She stated that funds are needed because of an increase in lease fees being charged to the organization. Minutes City Council Meeting 03/08/99 -2- Councilmembers discussed the request and services offered by the Peninsula Seniors. After a discussion regarding other methods of fund raising for the Peninsula Seniors, staff was directed to include an allocation of $270 for Peninsula Seniors in the City of Rolling Hills FY 1999-2000 Budget. CONSIDERATION OF THE=CbU1TYOF LOS ANGELES COMMUNITY DEVELOPMENT BLOCK GRANT ' (CDBG) PROGRAM REIMBURSABLE CONTRACT AMENDMENT NO. 2. CONSIDERATION OF RESOLUTION NO. 859: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, ADOPTING AMENDMENT NUMBER 2 TO •THE `COUNTY OF LOS ANGELES 'COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM REIMBURSABLE CONTRACT NO. 7072 WITH THE CITY OF ROLLING HILLS. City Manager Nealis presented the staff report and Resolution No. 859. Hearing no discussion, Mayor Hill called for a motion. Mayor Pro Tem Heinsheimer moved that the City Council adopt Resolution No. 859. Councilmember Pernell seconded the motion which carried unanimously. MATTERS FROM MEMBERS OF THE CITY COUNCIL • Councilmember Pernell reported on his attendance at the League of California Cities meeting held on March 4, 1999. MATTERS FROM STAFF None. MATTERS FROM THE CITY ATTORNEY None. ADIOURNMENT Hearing no further business before the City Council, Mayor Hill adjourned the meeting at 9:05 p.m., to the next regularly scheduled meeting of the City Council to be held on Monday, March 22, 1999, beginning at 7:30 p.m., in the City Council Chambers, at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Respectfully submitted, Marilyn L. Kern Deputy City Clerk Approved, Frank` E. Hill Mayor Minutes City Council Meeting 03/08/99 -3-