3/22/1999I I
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MINUTES OF A
REGULAR MEETING OF THE
CITY COUNCIL
OF THE
CITY OF ROLLING HILLS, CALIFORNIA
MARCH 22.1999
CALL TO ORDER
A regular meeting of the City Council of the City of Rolling Hills was called to order by
Mayor Hill at 7:30 p.m., in the City Council Chambers, at City Hall, 2 Portuguese Bend
Road, Rolling Hills, California.
ROLL CALL
Councilmembers Present: Lay, Murdock, Mayor Pro Tem Heinsheimer and Mayor
Hill.
Councilmembers Absent: Pernell (excused).
Others Present: Craig R. Nealis, City Manager.
Mike Jenkins, City Attorney
Lola Ungar, Planning Director.
Marilyn L. Kern, Deputy City Clerk.
Captain Ed Hitchcock, Los Angeles County Sheriff's
Department, Lomita Station
CONSENT CALENDAR
Matters which may be acted upon by the City Council in
Councilmember may request removal of any item from
causing it to be considered under Council Actions.
a. Minutes - Regular Meeting of March 8, 1999.
RECOMMENDATION: Approve as presented.
b. Payment of Bills.
RECOMMENDATION: Approve as presented.
C. Financial Statement for the month of February, 1999.
RECOMMENDATION: Approve as presented.
d. BFI Recycling Tonnage Report for February, 1999.
RECOMMENDATION: Receive and file.
a single motion. Any
the Consent Calendar
Mayor Pro Tem Heinsheimer moved that the City Council approve the recommendations
in the Consent Calendar. Councilmember Lay seconded the motion which carried
unanimously.
PLANNING COMMISSION ITEMS
RESOLUTION NO. 99-6A: A RESOLUTION OF THE PLANNING COMMISSION OF
THE CITY OF ROLLING HILLS GRANTING A CONDITIONAL USE PERMIT TO
CONSTRUCT A GUEST HOUSE AND GRANTING SITE PLAN REVIEW
APPROVAL TO PERMIT THE CONSTRUCTION OF A GUEST HOUSE, AND THE
RELOCATION OF AN EXISTING BARN AT AN EXISTING SINGLE FAMILY
RESIDENCE IN ZONING CASE NO. 587.
Mr. Hussain Shaikh, 28 Portuguese Bend Road (Lot 103-RH)
RESOLUTION NO. 99-6B: A RESOLUTION OF THE PLANNING COMMISSION OF
THE CITY OF ROLLING HILLS GRANTING A CONDITIONAL USE PERMIT TO
CONSTRUCT A DETACHED RECREATION ROOM AND GRANTING SITE PLAN
REVIEW APPROVAL FOR THE NEW RECREATION ROOM STRUCTURE AT AN
EXISTING SINGLE FAMILY RESIDENCE IN ZONING CASE NO. 587.
Mr. -Hussain Shaikh, 28 -Portuguese -Bend -Road -(Lot -103-RH)
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City Manager Nealis presented the staff report outlining the applicant's request and
background regarding Planning Commission action relative to Zoning Case No. 587.
Hearing no discussion or objection, Mayor Hill ordered that Resolution Nos. 99-6A and 99-
6B be received and filed.
RESOLUTION NO. 99-7: A RESOLUTION OF THE PLANNING COMMISSION OF
THE CITY OF ROLLING HILLS GRANTING A VARIANCE TO PERMIT
ENCROACHMENTS INTO THE FRONT YARD SETBACK TO CONSTRUCT AN
ENTRYWAY ADDITION, GRANTING A VARIANCE TO PERMIT
ENCROACHMENTS INTO THE FRONT YARD SETBACK TO CONSTRUCT A
DINING ROOM ADDITION AND GRANTING SITE PLAN REVIEW APPROVAL
FOR THE CONSTRUCTION OF ADDITIONS TO A SINGLE FAMILY RESIDENCE
THAT WILL REQUIRE GRADING IN ZONING CASE NO. 590.
Mr. and Mrs. Ray Perrault, 10 Eastfield Drive (Lot 64 -A -EF)
City Manager Nealis presented the staff report outlining the applicants' request and
background regarding Planning Commission action relative to Zoning Case No. 590.
Hearing no discussion or objection, Mayor Hill ordered that Resolution No. 99-7 be
received and filed.
RESOLUTION NO. 99-8: A RESOLUTION OF THE PLANNING COMMISSION OF
THE CITY OF ROLLING HILLS GRANTING SITE PLAN REVIEW APPROVAL TO
CONVERT AN EXISTING GARAGE TO RESIDENTIAL USES, TO CONSTRUCT
ADDITIONS AND TO -CONSTRUCT A NEW ATTACHED -GARAGE THAT
REQUIRES GRADING FOR AN EXISTING SINGLE FAMILY RESIDENCE IN
ZONING CASE NO. 591.
Dr. and Mrs. Les Hromas, 2 Quail Ridge Road South (Lot 1 -A -CH)
City Manager Nealis presented the staff report outlining the applicants' request and
background regarding Planning Commission action relative to Zoning Case No. 591.
After a brief discussion regarding the driveway access to the property, and hearing no
objection, Mayor Hill ordered that Resolution No. 99-8 be received and filed.
RESOLUTION NO. 99-9: A RESOLUTION OF THE PLANNING COMMISSION OF
THE CITY OF ROLLING HILLS GRANTING SITE PLAN REVIEW APPROVAL TO
AUTHORIZE THE CONTINUED EXISTENCE OF AN EXISTING ILLEGALLY
GRADED HILLSIDE AREA AT AN EXISTING SINGLE FAMILY RESIDENCE AT 3
CREST ROAD WEST (LOT 115-1-RH) AND THAT AFFECTS PROPERTY AT 2
QUAIL RIDGE ROAD NORTH (LOT 115-2-RH) IN ZONING CASE NO. 592.
Mr. Tien (Tony) Zee and Ms. Colette Zee/Intex Properties Corporation, 3 Crest Road
West (Lot 115-1-RH) and that incidentally includes property at 2 Quail Ridge Road
North (Lot 115-2-RH).
City Manager Nealis presented the staff report outlining the applicants' request and
background regarding Planning Commission action relative to Zoning Case No. 592.
Hearing no discussion or objection, Mayor Hill ordered that Resolution No. 99-9 be
received and filed.
RESOLUTION NO. 99-10: A RESOLUTION OF THE PLANNING COMMISSION OF
THE CITY OF ROLLING HILLS APPROVING A REQUEST FOR A CONDITIONAL
USE PERMIT FOR THE CONSTRUCTION OF A TENNIS COURT AT AN
EXISTING SINGLE FAMILY RESIDENCE IN ZONING CASE NO. 593.
Mr. Robert Nagelhout, 16 Crest Road West (Lot 74 -A -MS)
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City Manager Nealis presented the staff report outlining the applicant's request and
background regarding Planning Commission action relative to Zoning Case No. 593.
After a brief discussion regarding Caballeros' favorable review of the trail that is adjacent to
the property and the landscape bond requirements established by the Planning
Commission, Mayor Hill ordered that Resolution No. 99-10 be received and filed.
TRAFFIC COMMISSION ITEMS
None.
PUBLIC HEARINGS
ZONING CASE NO. 586, APPEAL OF A PLANNING COMMISSION APPROVAL
OF A VARIANCE TO ENCROACH INTO THE FRONT YARD SETBACK FOR A
PREVIOUSLY ILLEGALLY CONSTRUCTED GARDEN PLATFORM/VIEW AREA.
Mr. and Mrs. Brent Harris, 1 Crest Road East (Lot 1 -FT)
City Manager Nealis presented the staff report providing background regarding Zoning
Case No. 586 and direction given by the City Council regarding comments from the City
Attorney regarding alternatives to granting a variance in this case.
City Attorney Mike Jenkins explained that the circumstances of this Zoning Case do not
warrant granting a license agreement and that a revocability condition in a resolution is
not appropriate since it would not serve to support the findings required to grant a
variance in this case. He explained that without a zoning text amendment, that a variance
is needed for the structure to remain, otherwise, it would be in strict violation of the Code.
Mayor Hill opened the public hearing and called for testimony.
In response to Mrs. Beth Harris, applicant, City Manager Nealis provided a definition of a
structure as stated in the Rolling Hills Municipal Code and how the definition applies to
the garden platform view area. Mrs. Harris commented on the suggestion of a zoning text
amendment. She compared her project to a tree houses and other like structures that that
do not require a variance.
Ms. Christine Mulligan, applicant's representative, indicated that she would answer any
questions that the Council may have. She also commented on the applicants' view of city
lights from the garden platform/view area and the lack of opposition from neighbors
regarding the project.
Hearing no further discussion, Mayor Hill closed the public hearing.
Mayor Pro Tem Heinsheimer made a motion to approve the Variance indicating that he
finds that the view from the garden platform/view area justifies an approval of the
project. Councilmember Murdock seconded the motion for the purpose of discussion and
expressed concern that approving the project would compromise the integrity of the
Zoning Ordinance.
Discussion ensued regarding the project. Councilmember Lay concurred with
Councilmember Murdock's concern for the project's effect on the integrity of the Zoning
Ordinance. Councilmembers and those in attendance discussed the definition of a
structure and the process for applying for a Variance. In response to Mayor Hill, City
Manager Nealis explained how staff had determined that the garden platform/view area
was defined as a structure. Hearing no further discussion, Mayor Hill called for a roll call
vote.
AYES: Mayor Pro Tem Heinsheimer and Mayor Hill.
NOES: Councilmembers Lay and Murdock.
ABSENT: Councilmember Pernell.
ABSTAIN: None.
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It was reported that this vote caused the previous action of the Planning Commission to
stand in this case, allowing the variance and structure to remain.
OPEN AGENDA - APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME
• Mr. Al Esser, 71 Crest Road East, commented on the proposal by Mrs. Marion Busia to
relocate the house on her property at 6 Running Brand Road. City Manager Nealis
provided an update and indicated that Mrs. Busia is proceeding with meeting the
requirements established by the County and will apply to relocate the structure.
OLD BUSINESS
CONSIDERATION OF RESOLUTION NO. 857: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, APPROVING AN
AGREEMENT BY AND BETWEEN THE CITY OF ROLLING HILLS AND THE CITY
OF TORRANCE, CALIFORNIA, AUTHORIZING AN EXCHANGE OF
PROPOSITION "A" TRANSPORTATION LOCAL RETURN FUNDS.
City Manager Nealis presented the staff report and Resolution No. 857. Hearing no
discussion, Mayor Hill called for a motion.
Councilmember Lay moved that the City Council adopt Resolution No. 857.
Councilmember Murdock seconded the motion which carried unanimously by those
Councilmembers in attendance.
NEW BUSINESS
CONSIDERATION OF REQUEST FOR PROPOSALS FOR A CITY HALL
TELEPHONE SYSTEM.
City Manager Nealis presented the staff report. Discussion ensued regarding the
specifications outlined in the request for proposals. Mayor Pro Tem Heinsheimer
suggested that provisions be included in the request for proposals to include for future
high speed data transmission technology. Hearing no objection, Mayor Hill directed staff
to proceed with the request for proposal, as amended by the suggestion.
MATTERS FROM MEMBERS OF THE CITY COUNCIL
REPORT FROM THE PERSONNEL SUBCOMMITTEE.
Mayor Hill reported on a meeting held by the Personnel Subcommittee. Hearing no
objection, Mayor Hill ordered that the City Attorney be directed to draft the 9`h amendment
to the City Manager's Employment Agreement providing a five percent increase in salary
and automobile allowance. Staff was directed to prepare a report for an upcoming City
Council agenda regarding possible amendments to retirement programs for staff and self-
funded health programs for the City Council and the Treasurer.
Councilmember Lay reported that he was unable to attend an upcoming status meeting
regarding the FAA Demonstration Project.
MATTERS FROM STAFF
None.
MATTERS FROM THE CITY ATTORNEY
None.
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ADTOURNMENT t R
Hearing no further business before the +City, Council, Mayor Hill adjourned the meeting at
8:25 p.m., to the next regularly scheduled meeting of the City Council to be held on
Monday, April 12, 1999, beginning at 7:30 p.m., in the City Council Chambers, at City Hall, 2
Portuguese Bend Road, Rolling Hills, California.
Respectfully submitted,
Marilyn L. Kern
Deputy City Clerk
Approved,
Frank E. Hill
Mayor
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