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6/14/1999MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA JUNE 14,1999 CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to .order by Mayor Heinsheimer at 7:30 p.m., in the City Council Chambers, at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Councilmembers Present: Hill, Lay, Murdock, Mayor Pro Tem Pernell and Mayor Heinsheimer. Councilmembers Absent: None. Others Present: Craig R. Nealis, City Manager. . Larry Courtright, City Treasurer. Nan Huang, Finance Director. Lola Ungar, Planning Director. Marilyn L. Kern, Deputy City Clerk. Captain Ed Hitchcock, Los Angeles County Sheriff's Department, Lomita Station. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. a. Minutes - Regular Meeting of May 24, 1999. RECOMMENDATION: Approve as presented. b. Payment of Bills. RECOMMENDATION: Approve as presented. C. Southern California Gas Company Notice to Customers of Proposed $4.6 Million Rate Decrease—Application No. 99-05-092 filed with the California Public Utilities Commission. RECOMMENDATION: Receive and file. d. Correspondence from Frank R. Andrews, Director of Los Angeles County Department of Animal Care and Control regarding proposed State legislation. RECOMMENDATION: Receive and file/provide direction. e. BFI Recycling Tonnage Report for April, 1999. RECOMMENDATION: Receive and file. f. Southern California Gas Company Notice to Customers of Proposed Increase in Rates for Earthquake Valve Installation. RECOMMENDATION: Receive and file. Mayor Pro Tem Pernell moved that the City Council approve the recommendations in the Consent Calendar. Councilmember Lay seconded the motion which carried unanimously. PLANNING COMMISSION ITEMS None. TRAFFIC COMMISSION ITEMS CONSIDERATION OF A RECOMMENDATION FROM THE TRAFFIC COMMISSION REGARDING REQUEST FOR PROPOSALS FOR CITY-WIDE STREET STRIPING AND RELATED WORK. City Manager Nealis presented the staff report outlining the Traffic Commission's recommendation that the City Council approve the request for proposals for the City -Wide Minutes City Council Meeting 06/14/99 -1- Street Striping and Related Work Project and authorize staff to advertise for this project. Hearing no discussion, Mayor Heinsheimer called for a motion. Mayor Pro Tem Pernell moved that the City Council approve the recommendation of the Traffic Commission relative to the request for proposals for the City -Wide Street Striping Project and that staff be directed to advertise for this project. Councilmember Lay seconded the motion which carried unanimously. CONSIDERATION OF A RECOMMENDATION FROM THE TRAFFIC COMMISSION REGARDING A PROPOSED ORDINANCE OF THE CITY OF ROLLING HILLS PROHIBITING OVERNIGHT PARKING IN THE PARKING LOT AT THE CIVIC CENTER AND AMENDING THE ROLLING HILLS MUNICIPAL CODE. City Manager Nealis presented the staff report outlining the Traffic Commission's recommendation that the City Council forward the proposed ordinance to the Rolling Hills Community Association for their review and comment. He explained that occasionally vehicles are left for days in the City Hall/Community Association parking lot. He reported that under normal circumstances this does not represent a problem however, in cases where staff can not identify the owner of the vehicle, the proposed ordinance would provide the authority for staff to request that the Sheriff's Department tow a vehicle from the parking lot. In response to questions from Councilmembers, City Manager Nealis explained that the ordinance contains a provision to permit people to park overnight and that the towing provision would only be implemented in cases when people refused to remove a vehicle and/or can not be contacted to remove a vehicle that is becoming a problem. Discussion ensued regarding the signage that would be needed to enforce the proposed ordinance. City Manager Nealis indicated that the Sheriff's Department and Traffic Engineer have indicated that one sign at the entrance to the City Hall parking lot would be required. Councilmembers concurred that since overnight parking in the City Hall parking lot is not a consistent problem that the ordinance may not be necessary until such time as it becomes an on-going problem. Hearing no further discussion, Mayor Heinsheimer ordered that the proposed ordinance be received and filed. PUBLIC HEARINGS CITY OF ROLLING HILLS DRAFT BUDGET INCLUDING THE ANNUAL REPORT ON: GENERAL FUND, COMMUNITY FACILITIES FUND, MUNICIPAL SELF INSURANCE FUND, REFUSE COLLECTION FUND, SOLID WASTE CHARGES, COPS FUND, TRAFFIC SAFETY FUND, TRANSIT FUND -PROP. A, TRANSIT FUND -PROP. C, FOR FISCAL YEAR 1999-00. City Manager Nealis presented an overview of the budget message including FY 1998-99 anticipated revenues and expenditures and proposed FY 1999-00 revenues and expenditures. City Manager Nealis reported that a letter dated June 11, 1999 from The Peninsula Symphony Association requesting financial support has been placed before the City Council. He said that the letter was received after the agenda materials had been finalized. Hearing no objection, Mayor Heinsheimer requested that the request from the Peninsula Symphony Association be considered separately. Mayor Heinsheimer opened the public hearing and called for testimony. Hearing none and no discussion, the public hearing was continued to the next regularly scheduled meeting of the City Council to be held on Monday, June 28, 1999 beginning at 7:30 p.m. in the City Council Chambers, at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Minutes City Council Meeting 06/14/99 -2- OLD BUSINESS CONSIDERATION OF, ORDINANCE, NO. 276: AN,, OF THE CITY OF ROLLING HILLS ESTABLISHING ~ `A -"DAYTIME 'CURFEW FOR MINORS AND AMENDING THE ROLLING HILLS MUNICIPAL CODE. City Manager Nealis presented the staff report providing background regarding Ordinance No. 276. Hearing no discussion, Mayor Heinsheimer called for a motion. Councilmember Murdock moved that the City Council adopt Ordinance No. 276. Mayor Pro Tem Pernell seconded the motion which carried unanimously.. CONSIDERATION OF INTERIOR DESIGN MODIFICATIONS TO THE CITY COUNCIL CHAMBERS. City Manager Nealis presented the staff report and introduced Ms. Lisa .Hunnicutt, Hunnicutt Design Associates, Inc. Ms. Hunnicutt presented and explained the attributes of five interior design schemes. Ms. Hunnicutt explained that the five plans take into consideration lighting and other modifications in varying degrees and stated that the components of each of the schemes are interchangeable. She briefly explained the proposed project budget increments for each of the five schemes. The City Council discussed the pros and cons of each of the five layouts as well as the possible future audio and visual requirements for the Council Chambers. Councilmembers also discussed other configurations of the room that may allow for more audience seating. Councilmembers concurred that staff be directed to work with the Design Consultant and return with a modified plan number five to incorporate the following changes: reorientation of City Council seating area and audience podium, accommodation of more audience seating, inclusion of a video screen and multi function video projector and associated cable wiring and removal of proposed counters. Staff was also directed to investigate whether the soffit could be scaled back and whether a video screen can be placed in the vicinity of an exit door. CONSIDERATION OF AWARD OF BID FOR A NEW TELEPHONE SYSTEM FOR CITY HALL. City Manager Nealis presented the staff report. In response to questions from Councilmembers, Ms. Merilee Reed, GTE Representative, explained the type of equipment that has been recommended for City Hall. Hearing no further discussion, Mayor Heinsheimer called for a motion. Councilmember Hill moved that the City Council award the bid for a new telephone system for City Hall to GTE. Mayor Pro Tem Pernell seconded the motion which carried unanimously. Staff was authorized to upgrade the system as deemed appropriate. CONSIDERATION OF FY 1999-2000 CITY COUNCIL COMMITTEE ASSIGNMENTS. Mayor Heinsheimer presented the proposed City Council Committee Assignments for FY 1999-2000. Hearing no objection, the Committee Assignments were approved as presented. NEW BUSINESS None. OPEN AGENDA - APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME • Mr. George Barr, RHCA Board Member, commented on the City's Emergency Communications System. Minutes City Council Meeting 06/14/99 -3- MATTERS FROM MEMBERS OF THE CITY COUNCIL • Councilmember Hill stated that the City s Volunteer Landscape Consultant Mrs. Julie Heinsheimer would make an excellent nomination for this year's Dominguez Brand Award. Staff was directed to prepare a nomination for Mrs. Heinsheimer. • In response to Councilmember Murdock, City Manager Nealis reported that he would be attending the Rancho del Mar High School graduation ceremony. Mayor Pro Tem Pernell expressed his intention to attend as well. • Mayor Heinsheimer commented on the request for funding from the Peninsula Symphony Association. Councilmembers expressed support for the Peninsula Symphony Association's activities and events. Staff was directed to prepare correspondence expressing that the City Council appreciates the ongoing efforts of the Peninsula Symphony Association and would be willing to discuss any non-financial contributions that the City can make to support the Symphony. MATTERS FROM STAFF • City Manager Nealis stated that staff has learned of a program in the City of Rancho Palos Verdes that assists low income property owners with CDBG funded home repair loans and that this program represents an eligible use of Rolling Hills CDBG funds and is in keeping with previous City Council action to grant CDBG funds for low income housing programs. He indicated that a report on the possible participation in this program will be forthcoming. • City Manager Nealis also stated that a report will be forthcoming regarding options for undergrounding of utilities on Crest Road. MATTERS FROM THE CITY ATTORNEY None. ADIOURNMENT Hearing no further business before the City Council, Mayor Heinsheimer adjourned the meeting at 9:15 p.m., to the next regularly scheduled meeting of the City Council to be held on Monday, June 28, 1999, beginning at 7:30 p.m., in the City Council Chambers, at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Approved, Thomas F. Heinsheimer Mayor Minutes City Council Meeting 06/14/99 Respectfully submitted, k mijl� Marilyn L. rn Deputy City Clerk -4- 1 1 J