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8/23/1999MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA AUGUST 23,1999 CALL TO ORDER A regular meeting of the City Council of the City, of Rolling Hills was called to order by Mayor Heinsheimer at 7:30 p.m., in the City Council Chambers, at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Councilmembers Present: Hill, Lay, Murdock, Mayor Pro Tem Pernell and Mayor Heinsheimer. Councilmembers Absent: None. Others Present: Craig R. Nealis, City Manager. Mike Jenkins, City Attorney. Lola Ungar, Planning Director. Marilyn L. Kern, Deputy City Clerk. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. a. Minutes - Regular Meeting of July 26, 1999. RECOMMENDATION: Approve as presented. b. Payment of Bills. RECOMMENDATION: Approve as presented. C. Financial Statement for the month of July, 1999. RECOMMENDATION: Approve as presented. d. Correspondence from Fourth District Supervisor Don Knabe, regarding deficiencies of the State's current solid waste disposal quantity reporting system adopted by the California Integrated Waste Management Board. RECOMMENDATION: Receive and file. e. Correspondence from California Water Service Company regarding Advice Letter No. 1474, Department of Health Services Office of Drinking Water Fees Surcharge, all Districts, which has been filed with the California Public Utilities Commission. RECOMMENDATION: Receive and file. f. Correspondence from California Water Service Company regarding Advice Letter No. 1472-A, which has been filed with the California Public Utilities Commission. RECOMMENDATION: Receive and file. g. Consideration of a date for the Holiday Open House. RECOMMENDATION: Approve as presented. h. Correspondence from the Board of Supervisors, Los Angeles County regarding Assembly Bill 939 Compliance -State Disposal Reporting System. RECOMMENDATION: Receive and file. Councilmember Murdock moved that the City Council approve the recommendations in the Consent Calendar. Councilmember Lay seconded the motion which carried unanimously. PLANNING COMMISSION ITEMS None. Minutes City Council Meeting 08/23/99 -1- TRAFFIC COMMISSION ITEMS None. PUBLIC HEARINGS CONSIDERATION OF RESOLUTION NO: 869: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, FINDING THE CITY TO BE IN CONFORMANCE WITH THE CONGESTION MANAGEMENT PROGRAM (CMP) LOCAL IMPLEMENTATION REPORT, IN ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE SECTION 65089. City Manager Nealis presented the staff report and Resolution No. 869 certifying that the City is in conformance with the Congestion Management Program requirements of Los Angeles County. Mayor Heinsheimer opened the public hearing and called for testimony. Hearing none, he closed the public hearing and called for a motion. Councilmember Hill moved that the City Council adopt Resolution No. 869. Councilmember Murdock seconded the motion which carried unanimously. OLD BUSINESS ORDINANCE NO. 278: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS AUTHORIZING AN AMENDMENT TO THE CONTRACT BETWEEN THE CITY COUNCIL OF THE CITY OF ROLLING HILLS AND THE BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM. City Manager Nealis presented the staff report providing background regarding the City Council's previous action relative to the amendment to the contract between the City and the California Public Employees Retirement System to provide post retirement survivor allowance benefits to full time employees. Hearing no discussion, Mayor Heinsheimer called for a motion. Councilmember Murdock moved that the City Council waive further reading and adopt Ordinance No. 278. Councilmember Lay seconded the motion which carried unanimously. Mayor Heinsheimer requested that agenda item no. 7-B, Consideration of Interior Design Modifications to the City Council Chambers be held on the agenda until the conclusion of New Business. Hearing no objection, he so ordered. NEW BUSINESS CONSIDERATION OF PROPOSED RATE ADJUSTMENT BY BROWNING FERRIS INDUSTRIES FOR REFUSE COLLECTION SERVICES. City Manager Nealis presented the staff report providing background regarding the rate adjustment submitted by Browning Ferris Industries as well as the Solid Waste/Recycling Subcommittee's request that this item be place before the City Council for consideration. Subcommittee Members Mayor Heinsheimer and Mayor Pro Tem Pernell reported that the Subcommittee also discussed the collection of green waste. They indicated that City staff and BFI will be working on green waste recycling education programs. City Manager Nealis reported that flyers are being prepared for delivery to Rolling Hills residents as well as gardeners doing business within the City regarding the recycling of green waste. Mayor Heinsheimer stated that the Subcommittee reviewed the request for a rate increase and concurred that it should be placed before the City Council for consideration. He stated that BFI has been providing excellent service. Hearing no further discussion, Mayor Heinsheimer called for a motion. Minutes City Council Meeting 08/23/99 -2- 1 Councilmember Lay moved that the City Council approve the rate adjustment proposed by BFI for refuse collection services. Mayor Pro Tem Pernell seconded the motion which carried unanimously. OLD BUSINESS-ContinuedA�. CONSIDERATION OF INTERIOR DESIGN MODIFICATIONS TO THE CITY COUNCIL CHAMBERS. City Manager Nealis presented the staff report and the design changes which were suggested by the City Council at their July 14, 1999 meeting. Ms. Lisa Hunnicutt, Hunnicutt Design Associates, Inc., presented the details regarding the revised plans. Discussion ensued regarding the soffit and HVAC equipment. It was suggested that the soffit be removed from the plan. Ms. Hunnicutt indicated that removal of the soffit may assist in the acoustical and lighting attributes of the room. Further discussion ensued regarding audio visual equipment that was proposed to be placed in the soffit. Councilmember Lay suggested that with the removal. of the soffit from the plan that the City Council may wish to consider using an audio visual cart. Ms. Hunnicutt presented the drawings depicting the changes to the entrance doors to the Council Chambers, the exit door and windows. Councilmembers discussed these proposals and concurred that the architectural feature changes on the outside of the building should be reviewed by the RHCA Architectural Committee. It was suggested that the new windows match the ceiling to floor windows throughout City Hall. Mayor Pro Tem Pernell stated that he feels that any changes to the furniture or the configuration of the Council Chambers should not detract from the informal ambiance of the City Council Chambers. Hearing no further discussion, Mayor Heinsheimer continued this item to the next meeting of the City Council. Staff was directed to work with the consultant to provide a drawing depicting the removal of the soffit and the changes to the exterior of City Hall. OPEN AGENDA - APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME None. MATTERS FROM MEMBERS OF THE CITY COUNCIL None. MATTERS FROM STAFF None. MATTERS FROM THE CITY ATTORNEY Mayor Heinsheimer adjourned the meeting at 8:32 p.m. to a closed session. CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL Anticipated Litigation G.C. 54956.9b (B) A point has been reached where, in the opinion of the City Council on the advice of its legal counsel, based on the below -described existing facts and circumstances, there is a significant exposure to litigation against the City Council. Receipt of Claim pursuant to Tort Claims Act or other written communication from Phillips Petroleum Company; Union Oil Company of California; Unocal Corporation; et al. threatening litigation (copy available for public inspection in City Clerk's office). G.C. 54956.9b(C). Minutes City Council Meeting 08/23/99 -3- ADJOURNMENT Mayor Heinsheimer reconvened the meeting at 8:50 p.m. and reported that no action was taken during the closed session. Hearing no further business before the City Council, he adjourned the meeting at 8:50 p.m., to the next regularly scheduled meeting of the City Council to be held on Monday, September 13, 1999, beginning at 7:30 p.m., in the City Council Chambers, at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Respectfully submitted, Marilyn L. ern Deputy City Clerk Approved Tl%mas L." insheimer Mayor 1 1 Minutes City Council Meeting 08/23/99 -4-