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11/22/19991 fl C MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA NOVEMBER 22,1999 CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Pro Tem Pernell at 7:30 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Councilmembers Present: Hill, Lay, Murdock and Mayor Pro Tem Pernell. Councilmembers Absent: Mayor Heinsheimer (excused). Others Present: Craig R. Nealis, City Manager. Mike Jenkins, City Attorney. Lola Ungar, Planning Director. Marilyn L. Kern, Deputy City Clerk. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. a. Minutes - Regular Meeting of November 8, 1999. RECOMMENDATION: Approve as presented. b. Payment of Bills. RECOMMENDATION: Approve as presented. C. Monthly Financial Statement for the Month of October, 1999. RECOMMENDATION: Approve as presented. d. Consideration of support for the procurement of mountain Angeles County Sheriff's Department Peninsula Region Deputy Program. RECOMMENDATION: Approve as presented. e. Report on the implementation of the General Plan. RECOMMENDATION: Approve as presented. f. BFI Recycling Tonnage Report for October, 1999. RECOMMENDATION: Receive and file. bicycles for the Los Special Assignment Councilmember Murdock moved that the City Council approve the recommendations in the Consent Calendar. Councilmember Lay seconded the motion which carried unanimously. PLANNING COMMISSION ITEMS None. TRAFFIC COMMISSION ITEMS None. PUBLIC HEARINGS None. OLD BUSINESS RESOLUTION NO. 872: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS GRANTING APPROVAL FOR A CONDITIONAL USE PERMIT FOR THE CONSTRUCTION OF A SPORTS COURT AT AN EXISTING SINGLE FAMILY RESIDENCE IN ZONING CASE NO. 595. City Manager Nealis presented the staff report and introduced Resolution No. 872. He reported that the resolution contains the conditions that were requested to be added by the City Council. He reviewed with the City Council the amendments to Paragraphs J, N, S, W, X, Y, AE, V and Z in the Resolution. City Manager Nealis indicated that correspondence from Minutes City Council Meeting 11/22/99 -1- Ken Johnson, 29 Middleridge Lane South, outlining his questions regarding the project and the draft resolution had been received after the agenda materials were prepared and presented to the City Council. He stated that correspondence from the applicants' landscape consultant had also been received after the agenda materials were prepared and presented to the City Council. He said that this correspondence addressed the size of Carolina Cherry Trees proposed to provide screening for the proposed sports court. Both letters were provided to the City Council. Mayor Pro Tem Pernell called for a motion for the purpose of discussion. Councilmember Hill moved that the City Council adopt Resolution No. 872. Councilmember Lay seconded the motion. Discussion ensued regarding the types and sizes of trees that are proposed to be used to screen the sports court. Mr. Don Slaught, applicant, provided information regarding the availability of 12 foot Carolina Laurel Cherry trees that are outlined in Condition V of Resolution No. 872 and expressed concern regarding the cost of providing mature Cherry trees, 12-14 feet high, in his landscape plan. He also explained that according to his landscape consultant, Carolina Laurel Cherry trees are fast growing. Mr. Slaught also explained the proposed use of the California Pepper trees that are outlined in Condition V. In response to Councilmember Lay, City Manager Nealis explained that the applicant will be required to provide a new landscape plan to the City with the appropriate bond amount. City Manager Nealis indicated that the landscape plan will be reviewed by the City's landscape consultant and City staff to determine whether it is in conformance with the conditions outlined in the resolution of approval. Discussion ensued regarding the court surface material and its effect as a noise buffer. Mr. Slaught explained that he had originally planned to use an interlocking rubberized mat type surface, however, after completing research on this material, he said that he found that it was unsafe for some activities that his children would be playing on the court. Councilmembers also discussed Condition Z relative to the basketball apparatus and its visibility from surrounding properties. Further discussion ensued regarding the landscaping of the proposed sports court and whether it provides adequate screening from the neighboring property as well as from across the canyon to the west. Councilmembers and City Attorney Jenkins discussed modifications to the resolution relative to landscaping that will assure that the court will be adequately screened. Councilmember Lay suggested that Condition S be amended to read that prior to construction of the sports court, irrigation and all approved landscaping at the south end of the sports court shall be planted. He also suggested that Condition V be amended to read that the height of the mature Carolina Laurel Cherry shall be a minimum of 10 feet in height when planted, as measured from the ground and California pepper trees shall be a minimum of 12 feet in height when planted, as measured from the ground, and the Xylosma shrubs shall be a minimum of 5 feet in height when planted, as measured from the ground. Councilmembers also discussed that a sentence be added to Condition V that states that the Carolina Laurel Cherry may be replaced with a tree that provides equivalent screening as long as it is a minimum of 12 feet in height when planted as measured from the ground. City Manager Nealis suggested that the City Council may wish to add a sentence in Condition V regarding the maximum height that the trees should be allowed to grow and that the maintenance of the trees at that height shall be the responsibility of the property owner. Councilmembers agreed with that suggestion. Councilmembers discussed the granting of Conditional Use Permits and the provisions to revoke a CUP if conditions are not complied with. Councilmembers also discussed the conditions that must be met for the release of a landscape bond. Hearing no further discussion, Mayor Pro Tem Pernell asked if the City Council would like to amend the previous motion to included the amendments to the resolution that were discussed during deliberation. Councilmember Lay moved that the City Council adopt Resolution No. 872 as amended. Councilmember Hill seconded the motion which carried by the following roll call vote: AYES: Councilmembers Hill, Lay Murdock and Mayor Pro Tem Pernell NOES: None. ABSENT: Mayor Heinsheimer. ABSTAIN: None. CONSIDERATION OF APPROVAL OF AN AGREEMENT FOR PREPARATION OF PLANS AND SPECIFICATIONS FOR THE CITY COUNCIL CHAMBERS RENOVATION PROJECT. Minutes City Council Meeting 11/22/99 -2- City Manager Nealis presented the staff report providing background regarding the proposed agreement. Hearing no discussion, Mayor Pro Tem Pernell called for a motion. Councilmember Lay moved that the City Council approve Ythe -agreement for preparation of plans and specifications for the City Council Chambers Renovation Project. Councilmember Murdock seconded the motion which carried unanimously by those Councilmembers in attendance. CONSIDERATION OF LICENSE AGREEMENT FOR SOILS AND GEOLOGY INVESTIGATION WORK ON CITY OWNED PROPERTY IN THE VICINITY OF 86 SADDLEBACK ROAD. City Manager Nealis presented the staff report. He indicated that the consulting engineer hired by the property owners had called and expressed concern regarding the insurance requirements, but there is no risk in adopting the agreement. Hearing no discussion, Mayor Pro Tem Pernell called for a motion. Councilmember Hill moved that the City Council approve the license agreement for soils and geology investigation work on City owned property in the vicinity of 86 Saddleback Road. Councilmember Lay seconded the motion which carried unanimously by those Councilmembers in attendance. NEW BUSINESS None. OPEN AGENDA - APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME None. MATTERS FROM MEMBERS OF THE CITY COUNCIL None. MATTERS FROM STAFF None. MATTERS FROM THE CITY ATTORNEY City Attorney Jenkins provided an update on the lawsuit filed by oil companies relating to the Cal Compact Site. ADIOURNMENT Hearing no further business before the City Council, Mayor Pro Tem Pernell adjourned the meeting at 8:20 p.m., to the next regularly scheduled meeting of the City Council to be held on Monday, December 13, 1999, beginning at 7:30 p.m., in the City Council Chambers, at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. E :�'n • � A1�• Minutes City Council Meeting 11/22/99 Respectfully submitted, Marilyn L. Dern Deputy City Clerk -3-