11/22/19991
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MINUTES OF
A REGULAR MEETING
OF THE
CITY COUNCIL OF THE
CITY OF ROLLING HILLS, CALIFORNIA
NOVEMBER 22,1999
CALL TO ORDER
A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor
Pro Tem Pernell at 7:30 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend
Road, Rolling Hills, California.
ROLL CALL
Councilmembers Present: Hill, Lay, Murdock and Mayor Pro Tem Pernell.
Councilmembers Absent: Mayor Heinsheimer (excused).
Others Present: Craig R. Nealis, City Manager.
Mike Jenkins, City Attorney.
Lola Ungar, Planning Director.
Marilyn L. Kern, Deputy City Clerk.
CONSENT CALENDAR
Matters which may be acted upon by the City Council in a single motion. Any
Councilmember may request removal of any item from the Consent Calendar causing
it to be considered under Council Actions.
a. Minutes - Regular Meeting of November 8, 1999.
RECOMMENDATION: Approve as presented.
b. Payment of Bills.
RECOMMENDATION: Approve as presented.
C. Monthly Financial Statement for the Month of October, 1999.
RECOMMENDATION: Approve as presented.
d. Consideration of support for the procurement of mountain
Angeles County Sheriff's Department Peninsula Region
Deputy Program.
RECOMMENDATION: Approve as presented.
e. Report on the implementation of the General Plan.
RECOMMENDATION: Approve as presented.
f. BFI Recycling Tonnage Report for October, 1999.
RECOMMENDATION: Receive and file.
bicycles for the Los
Special Assignment
Councilmember Murdock moved that the City Council approve the recommendations in the
Consent Calendar. Councilmember Lay seconded the motion which carried unanimously.
PLANNING COMMISSION ITEMS
None.
TRAFFIC COMMISSION ITEMS
None.
PUBLIC HEARINGS
None.
OLD BUSINESS
RESOLUTION NO. 872: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS GRANTING APPROVAL FOR A CONDITIONAL USE PERMIT FOR
THE CONSTRUCTION OF A SPORTS COURT AT AN EXISTING SINGLE FAMILY
RESIDENCE IN ZONING CASE NO. 595.
City Manager Nealis presented the staff report and introduced Resolution No. 872. He
reported that the resolution contains the conditions that were requested to be added by the
City Council. He reviewed with the City Council the amendments to Paragraphs J, N, S, W, X,
Y, AE, V and Z in the Resolution. City Manager Nealis indicated that correspondence from
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Ken Johnson, 29 Middleridge Lane South, outlining his questions regarding the project and the
draft resolution had been received after the agenda materials were prepared and presented to
the City Council. He stated that correspondence from the applicants' landscape consultant had
also been received after the agenda materials were prepared and presented to the City
Council. He said that this correspondence addressed the size of Carolina Cherry Trees
proposed to provide screening for the proposed sports court. Both letters were provided to
the City Council.
Mayor Pro Tem Pernell called for a motion for the purpose of discussion. Councilmember Hill
moved that the City Council adopt Resolution No. 872. Councilmember Lay seconded the
motion.
Discussion ensued regarding the types and sizes of trees that are proposed to be used to
screen the sports court. Mr. Don Slaught, applicant, provided information regarding the
availability of 12 foot Carolina Laurel Cherry trees that are outlined in Condition V of
Resolution No. 872 and expressed concern regarding the cost of providing mature Cherry
trees, 12-14 feet high, in his landscape plan. He also explained that according to his landscape
consultant, Carolina Laurel Cherry trees are fast growing. Mr. Slaught also explained the
proposed use of the California Pepper trees that are outlined in Condition V. In response to
Councilmember Lay, City Manager Nealis explained that the applicant will be required to
provide a new landscape plan to the City with the appropriate bond amount. City Manager
Nealis indicated that the landscape plan will be reviewed by the City's landscape consultant
and City staff to determine whether it is in conformance with the conditions outlined in the
resolution of approval.
Discussion ensued regarding the court surface material and its effect as a noise buffer. Mr.
Slaught explained that he had originally planned to use an interlocking rubberized mat type
surface, however, after completing research on this material, he said that he found that it was
unsafe for some activities that his children would be playing on the court. Councilmembers
also discussed Condition Z relative to the basketball apparatus and its visibility from
surrounding properties.
Further discussion ensued regarding the landscaping of the proposed sports court and whether
it provides adequate screening from the neighboring property as well as from across the
canyon to the west. Councilmembers and City Attorney Jenkins discussed modifications to the
resolution relative to landscaping that will assure that the court will be adequately screened.
Councilmember Lay suggested that Condition S be amended to read that prior to construction
of the sports court, irrigation and all approved landscaping at the south end of the sports court
shall be planted. He also suggested that Condition V be amended to read that the height of the
mature Carolina Laurel Cherry shall be a minimum of 10 feet in height when planted, as
measured from the ground and California pepper trees shall be a minimum of 12 feet in height
when planted, as measured from the ground, and the Xylosma shrubs shall be a minimum of 5
feet in height when planted, as measured from the ground. Councilmembers also discussed
that a sentence be added to Condition V that states that the Carolina Laurel Cherry may be
replaced with a tree that provides equivalent screening as long as it is a minimum of 12 feet in
height when planted as measured from the ground. City Manager Nealis suggested that the
City Council may wish to add a sentence in Condition V regarding the maximum height that
the trees should be allowed to grow and that the maintenance of the trees at that height shall
be the responsibility of the property owner. Councilmembers agreed with that suggestion.
Councilmembers discussed the granting of Conditional Use Permits and the provisions to
revoke a CUP if conditions are not complied with. Councilmembers also discussed the
conditions that must be met for the release of a landscape bond.
Hearing no further discussion, Mayor Pro Tem Pernell asked if the City Council would like to
amend the previous motion to included the amendments to the resolution that were discussed
during deliberation. Councilmember Lay moved that the City Council adopt Resolution No.
872 as amended. Councilmember Hill seconded the motion which carried by the following roll
call vote:
AYES: Councilmembers Hill, Lay Murdock and Mayor Pro Tem Pernell
NOES: None.
ABSENT: Mayor Heinsheimer.
ABSTAIN: None.
CONSIDERATION OF APPROVAL OF AN AGREEMENT FOR PREPARATION OF
PLANS AND SPECIFICATIONS FOR THE CITY COUNCIL CHAMBERS
RENOVATION PROJECT.
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City Manager Nealis presented the staff report providing background regarding the proposed
agreement. Hearing no discussion, Mayor Pro Tem Pernell called for a motion.
Councilmember Lay moved that the City Council approve Ythe -agreement for preparation of
plans and specifications for the City Council Chambers Renovation Project. Councilmember
Murdock seconded the motion which carried unanimously by those Councilmembers in
attendance.
CONSIDERATION OF LICENSE AGREEMENT FOR SOILS AND GEOLOGY
INVESTIGATION WORK ON CITY OWNED PROPERTY IN THE VICINITY OF 86
SADDLEBACK ROAD.
City Manager Nealis presented the staff report. He indicated that the consulting engineer
hired by the property owners had called and expressed concern regarding the insurance
requirements, but there is no risk in adopting the agreement. Hearing no discussion, Mayor
Pro Tem Pernell called for a motion.
Councilmember Hill moved that the City Council approve the license agreement for soils and
geology investigation work on City owned property in the vicinity of 86 Saddleback Road.
Councilmember Lay seconded the motion which carried unanimously by those
Councilmembers in attendance.
NEW BUSINESS
None.
OPEN AGENDA - APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME
None.
MATTERS FROM MEMBERS OF THE CITY COUNCIL
None.
MATTERS FROM STAFF
None.
MATTERS FROM THE CITY ATTORNEY
City Attorney Jenkins provided an update on the lawsuit filed by oil companies relating to
the Cal Compact Site.
ADIOURNMENT
Hearing no further business before the City Council, Mayor Pro Tem Pernell adjourned the
meeting at 8:20 p.m., to the next regularly scheduled meeting of the City Council to be held on
Monday, December 13, 1999, beginning at 7:30 p.m., in the City Council Chambers, at City
Hall, 2 Portuguese Bend Road, Rolling Hills, California.
E :�'n • � A1�•
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Respectfully submitted,
Marilyn L. Dern
Deputy City Clerk
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