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1/10/2000 MINUTES OF A REGULAR MEETING OF THE . . CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA JANUARY 10, 2000 CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Heinsheimer at 7:30 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. � ROLL CALL Councilmembers Present: Hill, Lay, Murdock, Mayor Pro Tem Pernell and Mayor Heinsheimer. Councilmembers Absent: None. Others Present: Craig R. Nealis, City Manager. Lola Ungar, Planning Director. Marilyn L. Kern, Deputy City Clerk. Captain Ed Hitchcock, Lomita Station CONSENT CALENDAR Matters which may be acted upon by the City Council ul a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. a. Minutes - Regular Meeting of November 22, 1999. RECOMMENDATION: Approve as presented. b. Payment of Bills -December 13, 1999, December 27, 1999 and January 10, 2000. RECOMMENDATION: Approve as presented. c. Financial Statement for the month of November, 1999. RECOMMENDATION: Approve as presented. d. Notice of Completion for the FY 1999-2000 Citywide Street Striping and Pavement Marking Project. RECOMMENDATION: Approve as presented. e. Final approval of the City of Rolling Hills SEMS Multihazard Functional Plan. RECOMMENDATION: Approve as presented. f. Budget Calendar for Fiscal Year 2000-2001. RECOMMENDATION: Receive and file. g. BFI Recycling Report for November, 1999. RECOMMENDATION: Receive and file. Councilmember Murdock moved that the City Council approve the recommendations in the Consent Calendar. Councilmember Lay seconded the motion which carried unanimously. PLANNING COMMISSION ITEMS RESOLUTION NO. 99-19: A RESOLUTION OF THE PLANNING CONIlVIISSION OF THE CITY OF ROLLING HILLS (1) GRANTING A VARIANCE TO EXCEED THE MAXIMUM PERMITTED STRUCTURAL LOT COVERAGE, (2) GRANTING A VARIANCE TO EXCEED THE MAXIMUM TOTAL LOT COVERAGE, (3) GRANTING A VARIANCE TO EXCEED THE MAXIMUM PERMITTED DISTURBED AREA, (4) GRANTING A CONDITIONAL USE PERMIT TO CONSTRUCT A GUEST HOUSE, (5) GRANTING A CONDITIONAL USE PERMIT TO CONSTRUCT A TENNIS COURT, AND (6) GRANTING SITE PLAN REVIEW APPROVAL TO PERNIIT THE CONSTRUCTION OF THE GUEST HOUSE, RETAINING WALL, AND TENIVIS COURT THAT REQUIRE GRADING AT A SINGLE FAMILY RESIDENCE IN ZONING CASE NO. 599. Mr. and Mrs.Joseph S. Gregorio, 16 Eastfield Drive (Lot 68-B-EF) City Manager Nealis presented the staff report outlining the applicant's request and providing background regarding the Planning Commissiori s action relative to Zoning Case No. 599. Mayor Heinsheimer referred to a letter received by staff late today from Mrs. Ginny Leeuwenburgh, 12 Eastfield Drive, urging the City Council to take jurisdiction of this Zoning Case. Councilmember Murdock stated that her residence is 550 feet from the proposed project and declared that the project will not have an effect of$10,000 or more on her property ` and therefore she will participate in deliberations on this case. Minutes City Council Meeting 01/10/00 -1- . Councilmember Lay noted the number of variances associated with this project and moved that the City Council take jurisdiction of Zoning Case No. 599. Mayor Pro Tem Pernell seconded the motion which carried unanimously. Staff was directed to coordinate the public hearing for Zoning Case No. 599. TRAFFIC COMMISSION ITEMS None. PUBLIC HEARINGS None. OLD BUSINESS None. NEW BUSINESS CONSIDERATION OF RE-APPOINTMENT TO THE PLANNING CONIlVIISSION. City Manager Nealis presented the staff report. �Iearing no discussion, Mayor Heinsheimer called for a motion. Councilmember Lay moved that the City Council re-appoint Roger Sommer to a three year term on the Planning Commission. Councilmember Hill seconded the motion which carried unanimously. CONSIDERATION OF RE-APPOINTMENTS TO THE TRAFFIC COMMISSION. City Manager Nealis presented the staff report. Hearing no discussion, Mayor Heinsheimer called for a motion. Councilmember Hill moved that the City Council re-appoint Val Margeta, V'Etta Virtue and confirm the appointment of RHCA Board Member George Barr to two year terms on the Traffic Commission. Councilmember L,ay seconded the motion which carried unanimously. CONSIDERATION OF RE-APPOINTMENTS TO THE WILDLIFE PRESERVATION CONIlVIITTEE. City Manager Nealis presented the staff report. Hearing no discussion, Mayor Heinsheimer called for a motion. Mayor Pro Tem Pernell moved that the City Council re-appoint Pam Crane, Inez Foye, Don Gales, Roger Sommer and Steve Shultz to four year terms on the Wildlife Preservation Committee. Councilmember Murdock seconded the motion which carried unanimously. CONSIDERATION OF CIVIC CENTER LANDSCAPE MAINTENANCE CONTRACT FOR 2000. City Manager Nealis presented the staff report. In response to Mayor Pro Tem Pernell, City Manager Nealis explained that the increase in the contract amount is due to new fall lawn renovation service being added to the contractor's routine scope of work. He also stated that the contractor is responsive to the needs of the City. Councilmember Lay requested staff to communicate to the contractor that he would hope that future cost increases could be minimized. Hearing no further discussion, Mayor Heinsheimer called for a motion. Mayor Pro Tem Pernell moved that the City Council approve the monthly fee of $600 per month for landscape services provided by G. S. Brothers and authorize the City Manager to execute the Agreement. Councilmember Murdock seconded the motion which carrieci ,` unanimously. CONSIDERATION OF THE CITY OF ROLLING HILLS' PARTICIPATION IN A PROPOSED GRANT REQUEST TO THE SANTA MONICA BAY RESTORATION PROJECT'S 1999 PUBLIC INVOLVEMENT & EDUCATION (PIE) FUND FOR A BALLONA CREEK WATERSHED BEST MANAGEMENT PRACTICES (BNIl') DEMONSTRATION FACILITY. City Manager Nealis presented the staff report. Hearing no discussion, Mayor Heinsheimer called for a motion. Minutes City Council Meeting 01/10/00 -2- Councilmember Lay moved that the City Council approve the funding of $1,000 for the proposed Public Involvement and Education project. Councilmember Hill seconded the motion which carried unanimously. :;L � �,:�� � �,>.�: OPEN AGENDA-APPROXIMATELY 8:00 P.M. -PUBLIC COMMENT WELCOME None. MATTERS FROM MEMBERS OF THE CITY COUNCIL ■ Mayor Pro Tem, Pernell reported on his attendance at the California Contract Cities Association Breakfast Meeting with Senator Betty Karnette on Friday,january 7t''. MATTERS FROM STAFF ■ City Manager Nealis suggested that the City Council may wish to consider a staff report regarding the appointment of a City Treasurer at an upcoming City Council Meeting. Mayor Heinsheimer directed that this matter be returned to the City Council with a report on February 14, 2000. MATTERS FROM THE CITY ATTORNEY None. ADJOURNMENT Hearing no further business before the City Council, Mayor Heinsheimer adjourned the meeting at 7:45 p.m., to the next regularly scheduled meeting of the City Council to be held on Monday,January 24, 2000, beginning at 7:30 p.m., in the City Council Chambers, at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Respectfully submitted, . �� ...�.�-� Marilyn L. Kern . Deputy City Clerk Approved, � � ` . ey ern ��yor Pro Te � Minutes City Council Meeting 01/10/00 -3-