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1/24/2000 � MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA JANUARY 24, 2000 CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Pro Tem Pernell at 7:30 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Councilmembers Present: Hill, Lay, Murdock, and Mayor Pro Tem Pernell. Councilmembers Absent: Mayor Heinsheimer (excused). Others Present: Craig R. Nealis, City Manager. Mike Jenkins, City Attorney. Lola Ungar, Planning Director. Marilyn L. Kern, Deputy City Clerk. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. a. Minutes - Regular Meeting of January 10, 2000. � RECOMMENDATION: Approve as presented. b. Payment of Bills. RECOMMENDATION: Approve as presented. c. BFI Recycling Tonnage Report for December, 1999. RECOMMENDATION: Receive and file. � d. Southern California Edison Company Notice of Application to Change Electric Rates at the End of the Rate Freeze for All Rate Groups, and Other Proposed Changes. RECOMMENDATION: Receive and file. . Councilmember Hill moved that the City Council approve the recommendations in the Consent Calendar. Councilmember Lay seconded the motion which carried unanimously. PLANNING COMMISSION ITEMS None. TRAFFIC COMMISSION ITEMS None. PUBLIC HEARINGS ZONING CASE NO. 599: AN APPEAL OF THE FOLLOWING PLANNING COMI�iIISSION APPROVED REQUESTS: (1) VARIANCE TO EXCEED THE MAXIMCJM STRUCTURAL LOT COVERAGE, (2) VARIANCE TO EXCEED THE MAXIMUM TOTAL LOT COVERAGE, (3) VARIANCE TO EXCEED THE MAXIMLJM DISTURBED AREA, (4) CONDITIONAL USE PERMIT TO PERMIT THE CONSTRUCTION OF A PROPOSED GUEST HOUSE, (5) CONDITIONAL USE PERNIIT TO PERMIT THE CONSTRUCTION OF A PROPOSED TENNIS COURT, AND (6) SITE PLAN REVIEW FOR THE GUEST HOUSE, RETAINING WALL, TENIVIS COURT AND GRADING_ AT AN EXISTING SINGLE FANIILY RESIDENCE. MR. AND NIlZS. JOSEPH GREGORIO, 16 EASTFIELD DIZIVE (LOT 68-B-EF). City Manager Nealis presented the staff report providing background regarding the applicants' request and Planning Commission action relative to Zoning Case No. 599. Mayor Pro Tem Pernell opened the public hearing and called for testimony. Minutes � City Council Meeting Ol/24/00 -1- Mr.Joseph Gregorio, applicant, stated that he had originally applied for a smaller sports court and guest house which was within the City's guidelines. He said that after the Planning Commission field review of the property he amended the plan to depict a full size tennis court. Mr. Gregorio explained that he addressed the concerns regarding a view from a neighboring property owner on Outrider Road. He outlined the types of activities that his family would be enjoying on the proposed court. He explained the location of the court on his property and stated that he feels that court will not be visible from the adjacent properties ancl that acijacent property owners have not voiced any objections to the project. Mayor Pro Tem Pernell expressed that due to the number of variances requested that the City Council may like to take a look at the proposed project in the field. Mrs. Ginny Leeuwenburgh, 12 Eastfield Drive, expressed concern for the number of conditional use permits and variances associated with the project. She discussed the size of properties in the area and pointed out on the vicinity map the homes in the area on Eastfield Drive that already have tennis courts. She stated that she feels that granting these conditional use permits may change the character of the City and expressed concern that approving this application may set a precedent. In response to Mrs. Leeuwenburgh, City Manager Nealis explained the public hearing noticing requirements for proposed projects and indicateci that some of the properties noticed in this case were in Rancho Palos Verdes. Discussion ensued regarding the size and topography of the property. Mr. Gregorio, stated that it is his understanding that the Planning Commission reviews properties on a case by case basis and encouraged the City Council to visit the site. He stated that he feels that approval of the proposed sports court would not set a precedent due to the uniqueness of the property. Councilmembers concurred that they would like to visit the property and see all of the proposed improvements staked in terms of location and height. Hearing no further discussion and no objection, the public hearing was continued to Wednesday, February 9, 2000, beginning at 4:00 p.m. at the subject property for the purpose of conducting a field review. OLD BUSINESS RESOLUTION NO. 873: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS AMENDING RESOLUTION NO. 716 AND CLARIFYING ITS PROVISIONS REGARDING CONNECTIONS TO THE IMPROVEMENTS OF THE SA1vITARY SEWER REIMBURSEMENT DISTRICT ESTABLISHED THEREBY. City Manager Nealis presented the staff report providing background regarding Sanitary Sewer Reimbursement District No. 1 and the amendments to the District outlined in Resolution No. 873. Councilmembers discussed the amendment requiring the original funding District members that move out of the City to maintain their address on file at City Hall in order to receive reimbursement. City Manager Nealis explained the process that the City is required to follow when a non-funding property owner chooses to connect to the sewer in the District and how staff can maintain the addresses on file at City Hall. Hearing no further discussion, Mayor Pro Tem Pernell called for a motion. Councilmember Hill moved that the City Council adopt Resolution No. 873. Councilmember Murdock seconded the motion which carried unanimously. CONSIDERATION OF APPROVAL OF PLANS AND SPECIFICATIONS AND AUTHORIZATION TO SOLICIT BIDS FOR THE PEDESTRIAN IMPROVEMENT PROJECT TO THE CABALLEROS RIDING RING AND NATIVE PLANT DEMONSTRATION GARDEN. City Manager Nealis presented the staff report providing background regarding the plans and specifications for the pedestrian improvements to the Caballeros Riding Ring and Native Plant Demonstration Garden. Hearing no discussion, Mayor Pro Tem Pernell called for a motion. Councilmember Lay moved that the City Council approve the plans and specifications and authorize staff to solicit bids for the Pedestrian Improvement Project to the Caballeros Riding Minutes City Council Meeting 01/24/00 -2- - ` , .. ` .-,9-,<�:. - . Ring and Native Plant Demonstration Garden. Councilmember Murdock seconded the motion which carried unanimously. "�tf =a � � , - - -'-.r-.:.°4, NEW BUSINESS � '`�"���'�'��'" � CONSIDERATION OF A REQUEST FOR PROPOSALS FOR A HOUSING ELEMENT UPDATE IN THE YEAR 2000 AND GENERAL PLAN ANNUAL REPORT FOR THE CITY OF ROLLING HILLS. City Manager Nealis presented the staff report providing background regarding the request for proposals for a Housing Element Update and General Plan Annual Report. In response to Mayor Pro Tem Pernell, City Manager Nealis explained that the City has compiled a list of companies that provide this type of service. Hearing no further discussion, Mayor Pro Tem Pernell called for a motion. Councilmember Hill moved that the City Council approve the Request for Proposals and authorize staff to solicit bids for the Housing Element Update in the Year 2000 and General Plan Annual Report. Councilmember Lay seconded the motion which carried unanimously. CONSIDERATION OF APPROVAL OF A REQUEST FOR PROPOSAL FOR A NEW HEATING, VENTILATION AND AIR CONDITIONING SYSTEM(S) (HVAC) FOR CITY HALL. City Manager Nealis presented the staff report providing background regarding the request for proposal a new hearing, ventilation and air conditioning system for City Hall. Hearing no discussion, Mayor Pro Tem Pernell called for a motion. Councilmember Lay moved that the City Council approve the plans and specifications and authorize staff to solicit bids for a new Heating, Ventilation and Air Conditioning System(s) (HVAC) for City Hall. Councilmember Hill seconded the motion which carried unanimously. OPEN AGENDA-APPROXIMATELY 8:00 P.M. -PUBLIC COMMENT WELCOME None. MATTERS FROM MEMBERS OF THE CITY COUNCIL Councilmember Lay suggested that the City Council may wish to consider a joint meeting with the Planning Commission. Hearing no objection, staff was directed to coordinate a joint meeting after consultation with the Mayor. MATTERS FROM STAFF None. MATTERS FROM THE CITY ATTORNEY None. ADTOURNMENT Hearing no further business before the City Council, Mayor Pro Tem Pernell adjourned the meeting at 8:12 p.m., to an adjourned regular meeting scheduled to be held on Wednesday, February 9, 2000, beginning at 4:00 p.m., at 16 Eastfield Drive, Rolling Hills, California for the purpose of conducting a field review. Respectfully submitted, �. '� Marilyn L. K n Deputy City Clerk Approved, ey Pernell Mayor Pro Tem Minutes City Council Meeting 01/24/00 -3-