2/14/2000MINUTES OF
A REGULAR MEETING
CITY COUNCIL OF THE
CITY OF ROLLING HILLS, CALIFORNIA
FEBRUARY 14, 2000
CALL TO ORDER
A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor
Pro Tem Pernell at 7:30 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend
Road, Rolling Hills, California.
ROLL CALL
Councilmembers Present:
Councilmembers Absent:
Others Present:
Hill, Lay, and Mayor Pro Tem Pernell.
Murdock and Mayor Heinsheimer (excused).
Craig R. Nealis, City Manager.
Lola Ungar, Planning Director.
Nan Huang, Finance Director.
Marilyn L. Kern, Deputy City Clerk.
CONSENT CALENDAR
Matters which may be acted upon by the City Council in a single motion. Any
Councilmember may request removal of any item from the Consent Calendar causing
it to be considered under Council Actions.
a. Minutes -Regular Meeting of January 24, 2000.
RECOMMENDATION: Approve as presented.
b. Payment of Bills.
RECOMMENDATION: Approve as presented.
C. Financial Statement for the month of December, 1999.
RECOMMENDATION: Approve as presented.
d. Consideration of correspondence from the Southern California Association of
Governments regarding Assembly Bill 1744 (Longville) which provides for a six-
month extension of the due date for completion of local housing element
revisions.
RECOMMENDATION: Receive and file/provide direction.
e. General Purpose Financial Statements dated June 30, 1999.
RECOMMENDATION: Approve as presented.
f. Approval of expenditure for radar equipment for the Sheriff's Department.
RECOMMENDATION: Approve as presented.
g. Consideration of the City of Rolling Hills' participation with other cities of the
Santa Monica Bay/Ballona Creek Watershed in publicizing the prevention of
stormwater/urban runoff pollution.
RECOMMENDATION: Approve as presented.
Councilmember Hill moved that the City Council approve the recommendations in the
Consent Calendar. Councilmember Lay seconded the motion which carried unanimously by
those Councilmembers in attendance.
PLANNING COMMISSION ITEMS
None.
TRAFFIC COMMISSION ITEMS
None.
PUBLIC HEARINGS - Continued
ZONING CASE NO. 599: AN APPEAL OF THE FOLLOWING PLANNING
COMMISSION APPROVED REQUESTS: (1) VARIANCE TO EXCEED THE MAXIMUM
STRUCTURAL LOT COVERAGE, (2) VARIANCE TO EXCEED THE MAXIMUM TOTAL
LOT COVERAGE, (3) VARIANCE TO EXCEED THE MAXIMUM DISTURBED AREA, (4)
CONDITIONAL USE PERMIT TO PERMIT THE CONSTRUCTION OF A PROPOSED
GUEST HOUSE, (5) CONDITIONAL USE PERMIT TO PERMIT THE CONSTRUCTION
OF A PROPOSED TENNIS COURT, AND (6) SITE PLAN REVIEW FOR THE GUEST
HOUSE, RETAINING WALL, TENNIS COURT AND GRADING AT AN EXISTING
SINGLE FAMILY RESIDENCE. MR. AND MRS. JOSEPH GREGORIO, 16 EASTFIELD
DRIVE (LOT 68 -B -EF).
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City Manager Nealis reported that the applicant has requested that Zoning Case No. 599 be
continued to the next regular meeting of the City Council in order for them to amend their
proposal. Hearing no objection, Mayor Pro Tem Pernell continued the public hearing to the
next regular meeting of the City Council scheduled to be held on Monday, February 28, 2000
at the applicants' request.
OLD BUSINESS
CONSIDERATION OF APPROVAL OF COLOR SCHEME AND ARCHITECTURAL
FEATURES FOR THE CITY COUNCIL CHAMBERS RENOVATION PROJECT.
City Manager Nealis presented a brief report and suggested that the City Council may wish to
continue this item. Hearing no objection, Mayor Pro Tem Pernell requested that this item be
held on the agenda for consideration at the next regular meeting of the City Council to be held
on Monday, February 28, 2000.
RECONSIDERATION OF PLANS AND SPECIFICATIONS FOR THE NATIVE PLANT
GARDEN AND RIDING RING PEDESTRIAN IMPROVEMENT PROJECT.
City Manager Nealis presented the staff report providing background regarding the project.
Discussion ensued regarding the original plans and specifications and the suggested use of
high density polyethylene material instead of wood for the handrail and fence and the
suggested use of an alternative material for the pathway component of the project. City
Manager Nealis reported that staff had prepared an addendum to the Request for Proposal
permitting bidders provide an alternative bid utilizing high density polyethylene material as
well as the wood called out in the original plans and specifications.
Councilmember Hill commented on the durability of the high density polyethylene material
and suggested a method to make the handrail sturdier. He also commented on the use of
decomposed granite for the pathway and suggested. wood chips as an alternative.
Mrs. Jill Smith, immediate past President of Caballeros, commented on the recommendations
of the Wildlife Preservation Committee and Caballeros relative to this project. She indicated
that she feels that the original plans were adequate. She said that she prefers the appearance of
the wooden fence, however, she commented on the low maintenance and durability of the
polyethylene material. Mrs. Smith reported that she uses decomposed granite on her
property.
Hearing no further discussion or objection, the City Council directed staff to continue the RFP
process that would permit bidders to submit proposals including high density polyethylene
material for the fence and handrail component of this project and wood and that all other
components in the plans and specifications remain as recommended by the Wildlife
Preservation Committee and Caballeros.
NEW BUSINESS
CONSIDERATION OF A REPORT REGARDING THE APPOINTMENT OF A CITY
TREASURER.
City Manager Nealis presented the staff report providing background regarding the past
appointments of past City Treasurers and the City Treasurer responsibilities in neighboring
communities.
After a brief discussion, the City Council directed staff to place a notice in the next Citywide
Newsletter requesting letters of interest from Rolling Hills residents that would like to be
considered to fill the City Treasurer vacancy. Staff was directed to include this subject on a
future City Council agenda after letters of interest have been received and to prepare a brief
position description on this volunteer position.
CONSIDERATION OF A REQUEST FROM THE TENNIS CLUB FOR REFURBISHMENT
OF WOODWORK AT THE GAZEBO AREA.
City Manager Nealis presented the staff report outlining the request from the Tennis Club.
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Mr. Allan Roberts, Tennis Club Facilities and Equipment Chair, detailed the repairs that are
necessary. He explained the work outlined in the bids received.
In response to Mayor Pro Tem Pernell, City' Manager'Nealis explained that there are sufficient
funds contained in the budget for this project. Hearing no further discussion, Mayor Pro Tem
Pernell called for a motion.
Councilmember Lay moved that the City Council authorize the expenditure of funds for this
project, not to exceed $2,500.00. Councilmember Hill seconded the motion which carried
unanimously by those Councilmembers in attendance.
OPEN AGENDA - APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME
None.
MATTERS FROM MEMBERS OF THE CITY COUNCIL
None.
MATTERS FROM STAFF
None.
MATTERS FROM THE CITY ATTORNEY
None.
ADIOURNMENT
Hearing no further business before the City Council, Mayor Pro Tem Pernell adjourned the
meeting at 8:56 p.m., to the next regular meeting of the City Council scheduled to be held on
Monday, February 28, 2000, beginning at 7:30 p.m., in the City Council Chambers at City Hall,
2 Portuguese Bend Road, Rolling Hills, California.
Respectfully submitted,
C
Marilyn L. K rn
Deputy City Clerk
A Y1Y rnWPl7
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