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2/14/2000MINUTES OF A REGULAR MEETING CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA FEBRUARY 14, 2000 CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Pro Tem Pernell at 7:30 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Councilmembers Present: Councilmembers Absent: Others Present: Hill, Lay, and Mayor Pro Tem Pernell. Murdock and Mayor Heinsheimer (excused). Craig R. Nealis, City Manager. Lola Ungar, Planning Director. Nan Huang, Finance Director. Marilyn L. Kern, Deputy City Clerk. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. a. Minutes -Regular Meeting of January 24, 2000. RECOMMENDATION: Approve as presented. b. Payment of Bills. RECOMMENDATION: Approve as presented. C. Financial Statement for the month of December, 1999. RECOMMENDATION: Approve as presented. d. Consideration of correspondence from the Southern California Association of Governments regarding Assembly Bill 1744 (Longville) which provides for a six- month extension of the due date for completion of local housing element revisions. RECOMMENDATION: Receive and file/provide direction. e. General Purpose Financial Statements dated June 30, 1999. RECOMMENDATION: Approve as presented. f. Approval of expenditure for radar equipment for the Sheriff's Department. RECOMMENDATION: Approve as presented. g. Consideration of the City of Rolling Hills' participation with other cities of the Santa Monica Bay/Ballona Creek Watershed in publicizing the prevention of stormwater/urban runoff pollution. RECOMMENDATION: Approve as presented. Councilmember Hill moved that the City Council approve the recommendations in the Consent Calendar. Councilmember Lay seconded the motion which carried unanimously by those Councilmembers in attendance. PLANNING COMMISSION ITEMS None. TRAFFIC COMMISSION ITEMS None. PUBLIC HEARINGS - Continued ZONING CASE NO. 599: AN APPEAL OF THE FOLLOWING PLANNING COMMISSION APPROVED REQUESTS: (1) VARIANCE TO EXCEED THE MAXIMUM STRUCTURAL LOT COVERAGE, (2) VARIANCE TO EXCEED THE MAXIMUM TOTAL LOT COVERAGE, (3) VARIANCE TO EXCEED THE MAXIMUM DISTURBED AREA, (4) CONDITIONAL USE PERMIT TO PERMIT THE CONSTRUCTION OF A PROPOSED GUEST HOUSE, (5) CONDITIONAL USE PERMIT TO PERMIT THE CONSTRUCTION OF A PROPOSED TENNIS COURT, AND (6) SITE PLAN REVIEW FOR THE GUEST HOUSE, RETAINING WALL, TENNIS COURT AND GRADING AT AN EXISTING SINGLE FAMILY RESIDENCE. MR. AND MRS. JOSEPH GREGORIO, 16 EASTFIELD DRIVE (LOT 68 -B -EF). Minutes City Council Meeting 02/14/00 -1- City Manager Nealis reported that the applicant has requested that Zoning Case No. 599 be continued to the next regular meeting of the City Council in order for them to amend their proposal. Hearing no objection, Mayor Pro Tem Pernell continued the public hearing to the next regular meeting of the City Council scheduled to be held on Monday, February 28, 2000 at the applicants' request. OLD BUSINESS CONSIDERATION OF APPROVAL OF COLOR SCHEME AND ARCHITECTURAL FEATURES FOR THE CITY COUNCIL CHAMBERS RENOVATION PROJECT. City Manager Nealis presented a brief report and suggested that the City Council may wish to continue this item. Hearing no objection, Mayor Pro Tem Pernell requested that this item be held on the agenda for consideration at the next regular meeting of the City Council to be held on Monday, February 28, 2000. RECONSIDERATION OF PLANS AND SPECIFICATIONS FOR THE NATIVE PLANT GARDEN AND RIDING RING PEDESTRIAN IMPROVEMENT PROJECT. City Manager Nealis presented the staff report providing background regarding the project. Discussion ensued regarding the original plans and specifications and the suggested use of high density polyethylene material instead of wood for the handrail and fence and the suggested use of an alternative material for the pathway component of the project. City Manager Nealis reported that staff had prepared an addendum to the Request for Proposal permitting bidders provide an alternative bid utilizing high density polyethylene material as well as the wood called out in the original plans and specifications. Councilmember Hill commented on the durability of the high density polyethylene material and suggested a method to make the handrail sturdier. He also commented on the use of decomposed granite for the pathway and suggested. wood chips as an alternative. Mrs. Jill Smith, immediate past President of Caballeros, commented on the recommendations of the Wildlife Preservation Committee and Caballeros relative to this project. She indicated that she feels that the original plans were adequate. She said that she prefers the appearance of the wooden fence, however, she commented on the low maintenance and durability of the polyethylene material. Mrs. Smith reported that she uses decomposed granite on her property. Hearing no further discussion or objection, the City Council directed staff to continue the RFP process that would permit bidders to submit proposals including high density polyethylene material for the fence and handrail component of this project and wood and that all other components in the plans and specifications remain as recommended by the Wildlife Preservation Committee and Caballeros. NEW BUSINESS CONSIDERATION OF A REPORT REGARDING THE APPOINTMENT OF A CITY TREASURER. City Manager Nealis presented the staff report providing background regarding the past appointments of past City Treasurers and the City Treasurer responsibilities in neighboring communities. After a brief discussion, the City Council directed staff to place a notice in the next Citywide Newsletter requesting letters of interest from Rolling Hills residents that would like to be considered to fill the City Treasurer vacancy. Staff was directed to include this subject on a future City Council agenda after letters of interest have been received and to prepare a brief position description on this volunteer position. CONSIDERATION OF A REQUEST FROM THE TENNIS CLUB FOR REFURBISHMENT OF WOODWORK AT THE GAZEBO AREA. City Manager Nealis presented the staff report outlining the request from the Tennis Club. Minutes City Council Meeting 02/14/00 -2- 1 1 1 Mr. Allan Roberts, Tennis Club Facilities and Equipment Chair, detailed the repairs that are necessary. He explained the work outlined in the bids received. In response to Mayor Pro Tem Pernell, City' Manager'Nealis explained that there are sufficient funds contained in the budget for this project. Hearing no further discussion, Mayor Pro Tem Pernell called for a motion. Councilmember Lay moved that the City Council authorize the expenditure of funds for this project, not to exceed $2,500.00. Councilmember Hill seconded the motion which carried unanimously by those Councilmembers in attendance. OPEN AGENDA - APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME None. MATTERS FROM MEMBERS OF THE CITY COUNCIL None. MATTERS FROM STAFF None. MATTERS FROM THE CITY ATTORNEY None. ADIOURNMENT Hearing no further business before the City Council, Mayor Pro Tem Pernell adjourned the meeting at 8:56 p.m., to the next regular meeting of the City Council scheduled to be held on Monday, February 28, 2000, beginning at 7:30 p.m., in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Respectfully submitted, C Marilyn L. K rn Deputy City Clerk A Y1Y rnWPl7 Minutes City Council Meeting 02/14/00 -3-