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5/8/2000MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA MAY 8, 2000 CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Pernell at 7:35 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Councilmembers Present: Heinsheimer, Hill, Lay, Mayor Pro Tem Murdock and Mayor Pernell. Councilmembers Absent: None. Others Present: Craig R. Nealis, City Manager. Lola Ungar, Planning Director. Marilyn L. Kern, Deputy City Clerk. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. a. Minutes -Meeting of April 24, 2000. RECOMMENDATION: Approve as presented. b. Payment of Bills. RECOMMENDATION: Approve as presented. Councilmember Hill moved that the City Council approve the recommendations in the Consent Calendar. Councilmember Heinsheimer seconded the motion which carried unanimously. PLANNING COMMISSION ITEMS None. TRAFFIC COMMISSION ITEMS None. PUBLIC HEARINGS None. OLD BUSINESS CONSIDERATION OF APPROVAL OF PLANS AND SPECIFICATIONS AND AUTHORIZATION TO ISSUE REQUEST FOR PROPOSALS FOR THE CITY COUNCIL CHAMBERS RENOVATION PROJECT. City Manager Nealis presented the staff report providing background regarding this project. Hearing no discussion, Mayor Pernell called for a motion. Councilmember Heinsheimer moved that the City Council approve the plans and specifications for the City Council Chambers Renovation Project and direct staff to proceed with advertising for bids for this project. Councilmember Hill seconded the motion which carried unanimously. Minutes City Council Meeting 05/08/00 -1- NEW BUSINESS CONSIDERATION OF REQUEST FOR LETTER OF UNDERSTANDING FROM ROSS M. BOLTON, BOLTON ENGINEERING CORPORATION, REPRESENTING MS. ARLENE PARKER, 86 SADDLEBACK ROAD, TO MAKE SITE PLAN REVIEW AND VARIANCE APPLICATIONS FOR GRADING AND RETAINING WALL CONSTRUCTION IN THE FRONT YARD ON CITY -OWNED PROPERTY ADJACENT TO 86 SADDLEBACK ROAD. City Manager Nealis presented the staff report providing background regarding the request for a Letter of Understanding between the City and Ms. Arlene Parker, 86 Saddleback Road. Mr. Nealis stated that Ms. Parker's representative, Mr. Ross Bolton of Bolton Engineering, is in attendance to provided further information regarding the request. Mr. Ross Bolton, Bolton Engineering, provided background regarding Ms. Parker's purchase and remodeling of the residential structure on the property. He explained that Ms. Parker is concerned about the steep grade of the existing driveway and would like to construct a new driveway to the property. Mr. Bolton also provided background regarding the geologic excavation work done on the City -owned property where Ms. Parker is proposing to construct a new driveway and commented on the 1,500 cu. yds. of soil that would need to be imported and the retaining wall that would need to be constructed to complete the driveway at this location. Mr. Bolton stated that the property owner has approached the neighboring property owners at 80 and 88 Saddleback Road to determine whether they would be willing to negotiate for land to construct the new driveway and provided plans depicting other options that were considered for completion of a new driveway. Discussion ensued regarding the proposed Letter of Understanding. Councilmember Lay stated that he feels that agreeing to the Letter of Understanding would not be in the best interest of the City because of the proposed importation of 1,500 cu. yds. of soil. He said that he feels that the importation of soil is not in keeping with the long range plans of the City. City Attorney Mike Jenkins stated that the proposed Letter of Understanding would establish that the City would be willing to exchange or sell the subject property to Ms. Parker if Site Plan Review and Variance applications for the project are approved by the Planning Commission and City Council. He indicated that this may be a conflict for the City Council since they are essentially the property owner as well as the regulator of property within the City. Councilmembers and those in attendance discussed the other options for driveway locations that were considered by Ms. Parker. Mr. Bolton explained that negotiations with the neighboring property owners failed and that Ms. Parker feels that the City -owned property would be the ideal location for the driveway. Mr. Jay Derman, 88 Saddleback Road, stated that his offer to sell a portion of his land to Ms. Parker is still open. The City Council further discussed their concern about the amount of soil that would need to be imported and the retaining wall that would need to be constructed in the setback for the driveway. Councilmembers concurred that the import of soil would not be in keeping with the City's building and zoning ordinances. Hearing no further discussion, Mayor Pernell called for a motion. Councilmember Lay moved that the City Council deny the request for a Letter of Understanding. Councilmember Murdock seconded the motion which carried unanimously. CONSIDERATION OF REQUEST FROM THE CITY OF ROLLING HILLS ESTATES TO RECEIVE PROPOSITION A MAINTENANCE AND SERVICING FUNDS ALLOCATED TO THE CITY OF ROLLING HILLS. City Manager Nealis presented the staff report providing information regarding the request from the City of Rolling Hills Estates and the Safe Neighborhood Parks Proposition "A" of 1992. Hearing no discussion, Mayor Pernell called for a motion. Councilmember Heinsheimer moved that the City Council adopt Resolution No. 880 approving the transfer of funds to the City of Rolling Hills Estates. Councilmember Murdock seconded the motion which carried unanimously. Minutes City Council Meeting 05/08/00 -2- OPEN AGENDA - APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME None. MATTERS FROM MEMBERS OF THE CITY COUNCIL ■ Mayor Pernell commented on the retirement of Chief Engineer/General Manager Mr. Chuck Carry after 39 years of service to the Sanitation Districts of Los Angeles County. ■ Mayor Pernell reported that he has requested that staff prepare a report regarding restoration/maintenance of views for review at an upcoming City Council meeting. MATTERS FROM STAFF City Manager Nealis reported on correspondence and a request for funding from Lomita Sheriff Station Captain Ed Hitchcock relative to a luncheon being held at the Station to honor volunteers on Saturday, May 13, 2000. He said that if there were no objections, he would forward $100 to the Sheriff's Department for this event. City Manager Nealis reported that correspondence relative to a cost proposal to study options for undergrounding of utilities in the city will be placed on an upcoming City Council agenda. MATTERS FROM THE CITY ATTORNEY CONSIDERATION OF THE 10TH AMENDMENT TO THE CITY MANAGER'S EMPLOYMENT AGREEMENT. City Attorney Jenkins presented the Personnel Subcommittee's recommendation relative to the City Manager's employment agreement. Councilmembers commended and thanked the City Manager for his ten years of employment with the City. Councilmember Murdock moved that the City Council approve the 10r' amendment to the City Manager's Employment Agreement. Councilmember Heinsheimer seconded the motion which carried unanimously. ADJOURNMENT Hearing no further business before the City Council, Mayor Pernell adjourned the meeting at 8:10 p.m., to the next regular meeting of the City Council scheduled to be held on Monday, May 22, 2000, beginning at 7:30 p.m., in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Respectfully submitted, -Da" - /Yi Marilyn L. Kern Deputy City Clerk Approved, Jody ur k xm4t� Mayor Pro Tem Minutes City Council Meeting 05/08/00 -3-