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7/24/2000MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA JULY 24, 2000. CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Pernell at 7:30 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Councilmembers Present: Heinsheimer, Hill, and Mayor Pernell. Councilmembers Absent: Murdock and Lay (excused). Others Present: Craig R. Nealis, City Manager. Mike Jenkins, City Attorney. Lola Ungar, Planning Director. Nan Huang, Finance Director. Marilyn L. Kern, Deputy City Clerk. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. a. Minutes - Regular Meeting of July 10, 2000. RECOMMENDATION: Approve as presented. b. Payment of Bills. RECOMMENDATION: Approve as presented. C. Financial Statement for the month of June, 2000. RECOMMENDATION: Approve as presented. d. Approval of participation in Neighborhood Beautification, Safety, and Viewscape Improvement Study. RECOMMENDATION: Approve as presented. e. Notice of Completion for the City of Rolling Hills Native Plant Garden and Riding Ring Pedestrian Improvement Project. RECOMMENDATION: Receive and file. Councilmember Heinsheimer moved that the City Council approve the recommendations in the Consent Calendar. Councilmember Hill seconded the motion which carried unanimously by those Councilmembers in attendance. PLANNING COMMISSION ITEMS None. TRAFFIC COMMISSION ITEMS CONSIDERATION OF A RECOMMENDATION FROM THE TRAFFIC COMMISSION REGARDING THE FY 2000-01 BID SPECIFICATIONS AND REQUEST FOR PROPOSAL FOR STRIPING AND MARKING OF VARIOUS ROADWAYS WITHIN THE CITY. City Manager Nealis presented the staff report providing background regarding the project and the Traffic Commission's recommendation. Hearing no discussion, Mayor Pernell called for a motion. Councilmember Heinsheimer moved that the City Council accept the recommendation of the Traffic Commission to approve the FY 2000-01 Bid Specifications and Request for Proposal for Striping and Marking of Various Roadways within the City and directed staff to proceed with the advertisement for this project. Councilmember Hill seconded the motion which carried unanimously by those Councilmembers in attendance. Minutes City Council Meeting 07/24/00 -1- PUBLIC HEARINGS -continued CONSIDERATION OF PROPOSED ORDINANCE NO. 280: AN ORDINANCE OF THE CITY OF ROLLING HILLS TO REQUIRE THAT UTILITIES BE PLACED UNDERGROUND AND AMENDING TITLE 15 (BUILDINGS & CONSTRUCTION) AND TITLE 17 (ZONING) OF THE ROLLING HILLS MUNICIPAL CODE. (FIRST READING AND INTRODUCTION) City Manager Nealis presented the staff report providing background regarding the proposed ordinance and the City Council's previous amendments to the draft ordinance. Mayor Pernell opened the continued public hearing. Discussion ensued regarding the inclusion of paragraph "E" in the draft ordinance and whether the parenthesis in the last phrase in that sentence should remain. Councilmembers concurred that the parenthesis should be removed. Hearing no further discussion, Mayor Pernell called for a motion. Councilmember Heinsheimer moved that the City Council waive further reading and introduce Ordinance No. 280 as amended. Councilmember Hill seconded the motion which carried unanimously by those Councilmembers in attendance. Hearing no further discussion, Mayor Pernell continued the public hearing to the next, regular meeting of the City Council to be held on Monday, August 14, 2000 for consideration of second reading and adoption. OLD BUSINESS None. NEW BUSINESS CONSIDERATION OF A CONSTRUCTION AGREEMENT BETWEEN THE CITY OF ROLLING HILLS AND DR. AND MRS. SAMAR SIRCAR RELATIVE TO PROPERTY AT 58 EASTFIELD DRIVE. City Manager Nealis presented the staff report providing background regarding this issue. Mayor Pernell thanked the City Manager for his patience related to this matter and commended him for his ability to assist the resident in moving forward with the project. Councilmembers discussed the agreement. In response to Councilmember Heinsheimer, City Attorney Jenkins explained that the agreement will not be required to be recorded against the property. He stated that it was drafted to be personal to the current property owner because one cannot tell what a new owner would intend to do to improve the property in the future. Hearing no further discussion, Mayor Pernell called for a motion. Councilmember Heinsheimer moved that the City Council approve the agreement. Councilmember Hill seconded the motion which carried unanimously by those Councilmembers in attendance. CONSIDERATION OF ORDINANCE NO. 283: AN ORDINANCE OF THE CITY OF ROLLING HILLS AMENDING THE MUNICIPAL CODE TO PROVIDE STORM WATER POLLUTION CONTROL FOR PLANNING AND CONSTRUCTION OF NEW DEVELOPMENT AND REDEVELOPMENT PROJECTS. City Manager Nealis presented the staff report providing background regarding the proposed ordinance. He said that cities are required to adopt this ordinance to implement the Standard Urban Storm Water Mitigation Plan (SUSMP) requirements as part of the National Pollution Discharge Elimination System (NPDES) permit requirements and under the provisions of a resolution adopted by the Regional Water Quality Control Board. After a brief discussion regarding the requirements under this ordinance, Mayor Pernell called for a motion. Councilmember Heinsheimer moved that the City Council waive further reading and introduce Ordinance No. 283. Councilmember Hill seconded the motion which carried unanimously by those Councilmembers in attendance. This item was continued to the next regular meeting of the City Council to be held on Monday, August 14, 2000 for consideration of second reading and adoption. CONSIDERATION OF AWARD OF BID FOR THE CITY COUNCIL CHAMBERS RENOVATION PROJECT. City Manager Nealis presented the staff report providing background regarding the project and the low bidder. Hearing no discussion, Mayor Pernell called for a motion. Minutes City Council Meeting 07/24/00 -2- Councilmember Hill moved that the City Council award the City Council Chambers Renovation Project *to Dinalli Construction in an amount not to exceed $58,800. Councilmember Heinsheimer seconded the motion which carried unanimously by those Councilmembers in attendance. In response to Mayor Pernell, City Manager Nealis explained that the contractor will have ten working days to submit the signed contracts and appropriate bonds and insurance documents. He stated that staff will try to schedule the work so that as few City meetings conducted in the Chambers as possible will be disrupted. He also said that staff is researching other meeting locations within the City if the need arises. OPEN AGENDA - APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME Mr. Roger Frost, 87 Eastfield Drive, commented on the status of, and voiced support for, undergrounding of utilities in the City. MATTERS FROM MEMBERS OF THE CITY COUNCIL None. MATTERS FROM STAFF CONSIDERATION OF APPOINTMENT TO THE WILDLIFE PRESERVATION COMMITTEE AND CONSIDERATION OF PROCEDURE TO APPOINT AN ALTERNATE. City Manager Nealis presented the staff report providing information regarding past City Council action when a vacancy has occurred on the Wildlife Preservation Committee. Hearing no discussion, Mayor Pernell called for a motion. Councilmember Heinsheimer moved that the City Council appoint Pia Raine as a full member of the Wildlife Preservation Committee and that staff be directed to contact the residents that have expressed an interest in serving on a City Commission or Committee and provide results of that research to the City Council Personnel Subcommittee for consideration of a 'recommendation regarding appointment of an Alternate Member. Councilmember Hill seconded the motion which carried unanimously by those Councilmembers in attendance. MATTERS FROM THE CITY ATTORNEY City Attorney Jenkins reported that he has assigned Robert Pittman as Assistant City Attorney to serve the Planning Commission. He provided information regarding Mr. Pittman's background as a previous city planner and attorney. ADJOURNMENT Hearing no further business before the City Council, Mayor Pernell adjourned the meeting at 8:10 p.m., to the next regular meeting of the City Council scheduled to be held on Monday, August 14, 2000, beginning at 7:30 p.m., in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Respectfully submitted, Marilyn L. Ke Deputy City Clerk Approved, dfrey Pernell .S. Mayor Minutes City Council Meeting 07/24/00 -3-