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9/11/2000MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA SEPTEMBER 11, 2000 CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Pernell at 7:30 p.m. in the Board Room of the Rolling Hills Community Association Administration Office,1 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Councilmembers Present: Heinsheimer, Hill, Mayor Pro Tem Murdock and Mayor Pernell. Councilmembers Absent: Lay (excused). Others Present: Craig R. Nealis, City Manager. Lola Ungar, Planning Director. Marilyn L. Kern, Deputy City Clerk. 3. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. a. Minutes - Regular Meeting August 28, 2000. RECOMMENDATION: Approve as presented. b. Payment of Bills. RECOMMENDATION: Approve as presented. C. Notice of Completion for the New Heating, Ventilation and Air Conditioning System(s) for City Hall Project. RECOMMENDATION: Receive and file. Councilmember Heinsheimer moved that the City Council approve the recommendations in the Consent Calendar. Councilmember Hill seconded the motion which carried unanimously. SPECIAL PRESENTATION SPECIAL PRESENTATION BY REPRESENTATIVES OF THE WATER REPLENISHMENT DISTRICT OF SOUTHERN CALIFORNIA. Mr. Bob Goldsworthy, Director, Water Replenishment District, introduced Interim General Manager Brian Brady and Government Affairs Manager Kathy Jones Irish. Mr. Goldsworthy provided information regarding the District's history and purpose and a brief overview of the projects and programs of the District. PLANNING COMMISSION ITEMS None. TRAFFIC COMMISSION ITEMS None. PUBLIC HEARINGS ZONING CASE NO. 616: AN APPEAL OF A PLANNING COMMISSION APPROVED REQUEST TO MODIFY A PREVIOUSLY APPROVED VARIANCE FOR THE CONSTRUCTION OF A RESIDENTIAL ADDITION TO ENCROACH INTO THE FRONT YARD SETBACK, A REQUEST TO MODIFY A PREVIOUSLY APPROVED VARIANCE FOR THE CONSTRUCTION OF A STABLE TO ENCROACH INTO THE FRONT YARD SETBACK, AND A REQUEST TO MODIFY A PREVIOUSLY APPROVED SITE PLAN REVIEW TO AUTHORIZE THE MAINTENANCE OF PREVIOUSLY CONDUCTED AND ILLEGAL GRADING AT A SINGLE FAMILY RESIDENCE AT 29 MIDDLERIDGE LANE SOUTH (LOT 248 -A -1 -UR), ROLLING HILLS, CA. City Manager Nealis presented the staff report outlining the applicant's request and providing background regarding the property and Commission action relative to Zoning Case No. 616. Mayor Pernell opened the public'hearing and called for testimony. Minutes City Council Meeting 09/11/00 -1- Mr. Ken Johnson, applicant, explained the Variance and Site Plan Review application that was approved by the Planning Commission in 1996. He explained that the architectural review of the plan by the Rolling Hills Community Association resulted in amendments to the plan. Mr. Johnson explained extensive soil and geology tests and reports that were undertaken prior to the issuance of a grading permit for his project and stated that he has a grading bond in place with the County. He explained that the fill material and debris that was relocated to the northern portion of his property is material rejected by the geologist for his project. He stated that he reported this soil condition to the City and expressed concern that this pad area has been deemed illegal since it was his intention to deal with it at the end of his project. He stated that he now would like for this pad to remain as a pasture area for horses. In response to Mayor Pernell, Mr. Johnson stated that 350 to 400 cubic. yards, 25 truck loads, of soil had been placed at the location and that the soil would need to be exported if the City did not want the soil to remain. In response to Mr. Johnson's concern that the graded pad area on his property was deemed illegal, City Manager Nealis explained that this terminology is used to describe projects that have been completed without the benefit of required discretionary approvals. He stated that the grading plan that was approved by the Planning Commission did not include this pad area. Mr. Nealis described that the letter sent to Mr. Johnson by the City had requested that he bring his property into conformance with the approved grading plan or seek approval from the City to maintain the pad area. Mr. Nealis explained that Mr. Johnson has indicated that he would like to maintain the soil on the pad area in question until the completion of his entire project and that staff felt that this issue needed to be resolved at the same time as the modification requests currently being presented. Mayor Pernell explained the balanced cut and fill requirements of the City. Mr. Johnson explained that there are some discrepancies in soil amounts in grading projects and that excess dirt remains. He said he feels that his project is close to being balanced. Councilmember Heinsheimer commented on the project and indicated that he feels that the residential addition and stable components of the proposed project could be separated from the pad area component. He also commented on Municipal Code requirements that construction not occur in a canyon. In response to Councilmember Heinsheimer, Mr. Johnson stated that he would like resolution to all of the components of the project at this juncture. City Manager Nealis indicated that if Mr. Johnson would like to return the pad area to its original approved state, that there are provisions in the Municipal Code to allow staff to approve export of soil material as long as certain conditions are met, without the need for a public hearing and that this type of soil exportation is an administrative procedure handled over the counter. Mayor Pernell suggested that staff determine whether terminology other than illegal could be used in these types of cases. Councilmembers discussed the project. Mr. Johnson stated that he would like to resolve this issue as soon as possible and requested that the City Council allow him to leave the graded pad area for use as a pasture. Hearing no further discussion, Mayor Pernell continued the public hearing to Monday, September 25, 2000 beginning at 5:30 P.M. at 29 Middleridge Lane South, for the purpose of conducting a field review of the property. CONSIDERATION OF RESOLUTION NO. 885: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, FINDING THE CITY TO BE IN CONFORMANCE WITH THE CONGESTION MANAGEMENT PROGRAM (CMP) AND ADOPTING THE CMP LOCAL IMPLEMENTATION REPORT, IN ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE SECTION 65089. City Manager Nealis presented the staff report providing background regarding Resolution No. 885. Mayor Pernell opened the public hearing and called for testimony. Hearing none, he closed the public hearing and called for a motion. Councilmember Heinsheimer moved that the City Council adopt Resolution No. 885. Councilmember Hill seconded the motion which carried unanimously by those Councilmembers in attendance. OLD BUSINESS RESOLUTION NO. 886: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS AUTHORIZING THE TRANSFER OF REVENUE GENERATED BY THE COUNTY REGIONAL PARK AND OPEN SPACE 1996 PROPOSITION "A" PER PARCEL DISCRETIONARY FUNDS TO THE CITY OF RANCHO PALOS VERDES. City Manager Nealis presented the staff report providing background regarding Resolution No. 886. Hearing no discussion, Mayor Pernell called for a motion. Minutes City Council Meeting 09/11/00 -2- 1 1 Councilmember Hill moved that the City Council adopt Resolution No. 886. Councilmember Heinsheimer seconded the motion which carried unanimously by those Councilmembers in attendance. NEW BUSINESS CONSIDERATION OF DISPOSITION OF CITY OF ROLLING HILLS COUNTY SURFACE TRANSPORTATION PROGRAM LOCAL (STP -L) FUNDS. City Manager Nealis presented the staff report providing background information regarding STP -L funds and the request from the City of Rolling Hills Estates that the City Council allocate the City of Rolling Hills' STP -L funds for a signal controller upgrade project in Rolling Hills Estates. He stated that one of the locations for the signal controller upgrade is located at Palos Verdes Drive North and Rolling Hills Road. Councilmember Heinsheimer moved that that the City Council allocate the City of Rolling Hills' entire balance of $18,809 County Surface Transportation Program Local Funds to the City of Rolling Hills Estates for a traffic signal upgrade project. Mayor Pro Tem Murdock seconded the motion. Councilmembers discussed the total STP -L fund balance of $18,809 and the balance of $6,285 that will lapse on September 30, 2000. Councilmembers discussed the benefit of the project to Rolling Hills residents and concurred that the entire fund balance of $18,809 should be allocated for this project. The motion carried unanimously by those Councilmembers in. attendance. A resolution memorializing this action will be presented to the City Council at the next regular meeting scheduled to be held on Monday, September 25, 2000. OPEN AGENDA - APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME None. MATTERS FROM MEMBERS OF THE CITY COUNCIL Mayor Pernell reported on a television series being presented by Bill Moyers entitled "On Our Terms, Preparing for Dying" which highlights the hospice program. MATTERS FROM STAFF None. MATTERS FROM THE CITY ATTORNEY None. ADIOURNMENT Hearing no further business before the City Council, Mayor Pennell adjourned the meeting at 8:20 p.m., in memory of former Supervisor, State Lawmaker and long time Rolling Hills resident, James A. Hayes. The meeting was adjourned to an adjourned regular meeting of the City Council scheduled to be held on Monday, September 25, 2000, beginning at 5:30 p.m. at 29 Middleridge Lane South, Rolling Hills, California, for the purpose of conducting a field review of the property (Zoning Case No. 616) at that location. L Respectfully submitted, )< Marilyn L. kern Deputy City Clerk pp v -U*'-o-dfrey'Pernell,:S� Mayor Minutes City Council Meeting 09/11/00 -3-