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7/23/20011 MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA JULY 23, 2001 CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Murdock at 7:30 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Councilmembers Present: Heinsheimer, Hill, Pernell and Mayor Murdock. Councilmembers Absent: Mayor Pro Tem Lay (excused). Others Present: Craig Nealis, City Manager. Mike Jenkins, City Attorney. Yolanta Schwartz, Principal Planner. Nan Huang, Finance Director. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. a. Minutes - Regular Meeting of July 9, 2001. RECOMMENDATION: Approve as presented. b. Payment of Bills. RECOMMENDATION: Approve as presented. C. Financial Statement for the month of June, 2001. RECOMMENDATION: Approve as presented. d. Approval of a Native Plant Talk on October 1, 2001 and Bird Display on November 5, 2001 presented by the Wildlife Preservation Committee at the South Coast Botanic Garden. RECOMMENDATION: Approve as presented. e. Correspondence from County of Los Angeles Department of Public Works regarding Building and Safety Annual Consumer Price Index Plan Review and Permit Fee Adjustment. RECOMMENDATION: Receive and file. f. Correspondence from County of Los Angeles Department of Public Works regarding the Annual Contract City Rate Review. RECOMMENDATION: Receive and file. g. BFI Recycling Tonnage Report for June, 2001. RECOMMENDATION: Receive and file. h. Approval of attendance at the League of California Cities Annual Conference, September 12-15, 2001. RECOMMENDATION: Approve as presented. i. Investment Portfolio Report. RECOMMENDATION: Approve as presented. j. Approval of agreement for maintenance of Caballeros Riding Ring Facilities. RECOMMENDATION: Approve as presented. Councilmember Pernell moved that the City Council approve the recommendations in the Consent Calendar. Councilmember Hill seconded the motion which carried unanimously. PLANNING COMMISSION ITEMS ZONING CASE NO. 121 RESOLUTION NO. 2001-14. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING SITE PLAN REVIEW APPROVAL TO PERMIT CONSTRUCTION OF SUBSTANTIAL ADDITIONS TO AN EXISTING SINGLE FAMILY RESIDENCE, AND A VARIANCE TO ENCROACH INTO THE FRONT YARD SETBACK WITH A PORTION OF THE ADDITIONS AT 6 MIDDLERIDGE LANE NORTH (EKBERG). Principal Planner Yolanta Schwartz provided the staff report and background regarding this application. Councilmember Pernell questioned the necessity for the variance. Following explanation by staff and the applicants' representative, Mr. Chirs Gunderson, Councilmember Pernell indicated that his questions regarding the variance had been addressed. Minutes City Council Meeting 07/23/01 -1- After a brief discussion, and hearing no objection, Mayor Murdock called for a motion. A motion was made by Councilmember Heinsheimer, which was seconded by Councilmember Pernell to received and file Resolution No. 2001-14. Hearing no objection, this was so ordered by Mayor Murdock ZONING CASE NO. 633, RESOLUTION NO. 2001-15. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING A VARIANCE REQUEST TO ENCROACH INTO THE FRONT YARD SETBACK WITH AN ADDITION TO AN EXISTING SINGLE FAMILY RESIDENCE AT 13 SOUTHFIELD DRIVE (BADAGLIACCA). Principal Planner Yolanta Schwartz provided the staff report and background regarding this case. Hearing no discussion or questions, Mayor Murdock called for a motion. A motion was made by Councilmember Pennell which was seconded by Councilmember Hill to receive and file Resolution No. 2001-15. Hearing no objection, this was so ordered by Mayor Murdock. TRAFFIC COMMISSION ITEMS None. PUBLIC HEARINGS None. OLD BUSINESS None. NEW BUSINESS CONSIDERATION OF APPROVAL OF SPECIFICATIONS FOR THE REQUEST FOR BID FOR THE CITY OF ROLLING HILLS CITY HALL EXTERIOR PAINTING PROJECT. City Manager Nealis provided the staff report and background regarding this request for proposals. In response to Councilmember Pernell, City Manager Nealis indicated that there was $25,000 in the FY 2001-02 budget for this project. However, City Manager Nealis indicated that he did not foresee that this total amount would be expended for this project. Hearing no discussion, Mayor Murdock called for a motion. A motion was made by Councilmember Heinsheimer which was seconded by Councilmember Pernell to approve the specifications for the request for bid for the City of Rolling Hills City Hall Exterior Painting Project. Hearing no objection, this was so ordered by Mayor Murdock. OPEN AGENDA - APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME None. MATTERS FROM MEMBERS OF THE CITY COUNCIL Councilmember Heinsheimer requested staff to alert the Rolling Hills Community Association to a potential storage of boulders in the easement in the vicinity of 17 Southfield Drive. City Manager Nealis indicated that he would provide this information to the Community Association. Councilmember Heinsheimer announced that he would be unavailable to attend the August 13, 2001 City Council meeting. Councilmember Pernell commented that he and City Manager Nealis attended the annual California Joint Powers Insurance Authority meeting in La Palma last week. He commented on the excellent meeting facilities at that location. He further indicated that staff is researching the CJPIA Program that offers property and automobile insurance coverage to Councilmembers and staff. Councilmember Pernell announced that he attended the Wildlife Preservation Committee "Butterfly Seminar" on July 16t' at City Hall. He also announced that he has asked the Wildlife P` Preservation Committee to research pesticide use in the City and provide information for dissemination. Minutes City Council Meeting 07/23/01 -2- MATTERS FROM STAFF City Manager Nealis informed the City Council that staff was prepared to approve an emergency request for yet to be specified "winterization repairs" to protect the hillside at 5 Sagebrush Lane. City Manger Nealis further indicated that this would be required to be approved by the county and if a plan is approved by the County, these repairs would include importation of soil. City Manager Nealis announced to the City Council that he would be on vacation with his family between July 30' and August 12''. MATTERS FROM THE CITY ATTORNEY None. ADIOURNMENT Hearing no further business before the City Council, Mayor Murdock adjourned the meeting at 7:46 p.m. to the next regularly scheduled meeting of the City Council to be held on Monday, August 13, 2001 in the City Council Chambers, at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Approved, 1 Respectfully submitted, CragR. Nealis City Manager Minutes City Council Meeting 07/23/01 -3-