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9/24/2001MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA SEPTEMBER 24, 2001 CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Murdock at 7:30 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Councilmembers Present: Heinsheimer, Hill, Pernell, Mayor Pro Tem Lay and Mayor Murdock. Councilmembers Absent: None. Others Present: Craig Nealis, City Manager. Yolanta Schwartz, Principal Planner. Nan Huang, Finance Director. Marilyn Kern, Deputy City Clerk. Captain Jay Zuanich, Los Angeles County Sheriff's Department, Lomita Station. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. a. Minutes - Regular Meeting of September 10, 2001. RECOMMENDATION: Approve as presented. b. Payment of Bills. RECOMMENDATION: Approve as presented. C. Financial Statement for the month of August, 2001. RECOMMENDATION: Approve as presented. d. BFI Recycling Tonnage Report for August, 2001. RECOMMENDATION: Receive and file. Councilmember Heinsheimer moved that the City Council approve the recommendations in the Consent Calendar. Mayor Pro Tem Lay seconded the motion which carried unanimously. PLANNING COMMISSION ITEMS RESOLUTION NO. 2001-17. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING (1) A VARIANCE TO EXCEED THE MAXIMUM PERMITTED DISTURBED AREA, (2) A CONDITIONAL USE PERMIT TO CONVERT A STABLE INTO A GUEST HOUSE AND ADD 120 SQUARE FEET THERETO, (3) A VARIANCE TO PERMIT THE GUEST HOUSE TO BE LOCATED IN THE FRONT YARD AREA, (4) A VARIANCE FOR THE CONSTRUCTION OF A RETAINING WALL THAT ENCROACHES INTO THE FRONT, SIDE AND REAR YARD SETBACK AND TO RETAIN AN EXISTING RETAINING WALL WHICH ENCROACHES INTO THE SIDE YARD SETBACK, (5) SITE PLAN REVIEW APPROVAL TO PERMIT THE CONSTRUCTION OF THE RETAINING WALLS AND GRADING AT A SINGLE FAMILY RESIDENCE IN ZONING CASE NO. 635. Mr. and Mrs. Louis Altman, 17 Caballeros Road (Lot 20 -SK) Mayor Pro Tem Lay stated that he will abstain from consideration of Resolution No. 2001-17 due to the proximity of his residence to the subject project. Principal Planner Schwartz presented the staff report outlining the applicants' request and providing background regarding the property as well as Planning Commission action relative to this Zoning Case. She indicated that a copy of Resolution No. 2001-17 had been place before Councilmembers this evening since it was inadvertently left out of the staff report. In response to Councilmember Pernell, Principal Planner Schwartz explained the expansion of the motor court area and pointed out on the plan the pre-existing graded area. She also explained the proposed cut and fill areas. Hearing no further discussion, Mayor Murdock called for a motion. Minutes City Council Meeting 09/24/01 -1- Councilmember Heinsheimer moved that the City Council receive and file Resolution No. 2001-17. Councilmember Hill seconded the motion which carried unanimously. TRAFFIC COMMISSION ITEMS None. PUBLIC HEARINGS None. OLD BUSINESS CONSIDERATION OF RECOMMENDATIONS FROM THE ROLLING HILLS/RHCA UNDERGROUND UTILITY AD HOC SUBCOMMITTEE. City Manager Nealis presented the staff report from the City/RHCA Underground Utility Ad Hoc Subcommittee outlining their recommendations. He indicated that the Ad Hoc Subcommittee Members felt that there was not sufficient community support to move forward with the project and that the Ad Hoc Subcommittee recommendations include that the City maintain the Citywide Underground Utility Feasibility Study dated February, 2001 and related materials on file for use by residents that may, neighborhood by neighborhood, wish to consider undergrounding utilities on their own; that the Ad Hoc Subcommittee provide a report at the 2002 RHCA Annual meeting on the results of the petition process and that the recently completed "mini -districts" study involving two separate neighborhood be made available at that meeting; and that the City pursue establishment of a Rule 20A undergrounding district (no assessments) to remove 6 poles in the vicinity of Crest Road and Quail Ridge Road, utilizing existing Southern California Edison Rule 20A funds. Councilmember Pernell moved that the City Council approve the recommendations of the City/RHCA Underground Utility Ad Hoc Subcommittee. Mayor Pro Tem Lay seconded the motion which carried unanimously. Councilmember Pernell commented on the lack of community support for a Citywide underground utility project. In response, Councilmember Heinsheimer explained that he feels that the lack of support was due to the costs to complete the project. He indicated that the residents will now be able to use the feasibility studies that were created for the project for the formation of neighborhood districts if they wish. Councilmembers discussed the recommendations of the Ad Hoc Subcommittee and the recent adoption of Ordinance No. 280 that require that utilities be placed underground following specified construction activities. Mayor Murdock thanked City/RHCA Underground Utility Ad Hoc Subcommittee Members Councilmember Tom Heinsheimer and RHCA Board Member Don Crocker for the efforts and indicated that the reports generated by the consultant will benefit residents choosing to underground their utilities in the future. NEW BUSINESS CONSIDERATION OF MEMORANDUM OF UNDERSTANDING FOR THE ALLOCATION OF CALIFORNIA LAW ENFORCEMENT EQUIPMENT PROGRAM (CLEEP) FUNDS BETWEEN THE CITY OF ROLLING HILLS AND THE LOS ANGELES COUNTY SHERIFF'S DEPARTMENT. Mayor Murdock introduced the item. Councilmember Heinsheimer moved that the City Council adopt the Memorandum of Understanding. Councilmember Hill seconded the motion which carried unanimously. CONSIDERATION OF CORRESPONDENCE REGARDING RESIGNATION OF CITY REPRESENTATIVE TO THE WEST VECTOR CONTROL DISTRICT. City Manager Nealis presented the staff report which included the resignation by the City's representative to the West Vector Control District, Mrs. Ginny Leeuwenburgh, as she was moving outside of the City. Mayor Murdock stated that she will take the appointment of a City representative to the West Vector Control District under advisement and will make an appointment at the next regular Minutes City Council Meeting 09/24/01 -2- 1 LJ meeting of the City Council. Staff was directed to prepare a plaque for presentation to Mrs. Ginny Leeuwenburgh for her many years of service to the City. OPEN AGENDA - APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME Mayor Murdock introduced and welcomed Captain Jay Zuanich as the new Captain of the Los Angeles County Sheriff's Department, Lomita Station. MATTERS FROM MEMBERS OF THE CITY COUNCIL Councilmember Pernell commented on the memorandum prepared by staff at his request regarding what other cities have done to regulate the backyard use of pesticides. City Manager Nealis reported that several cities in Northern California were queried on the subject. In response to Councilmember Pernell, City Manager Nealis stated that staff would provide updated research on this subject in six months. Mayor Murdock indicated that Mayor Pro Tem Allen Lay will be representing the City at the Palos Verdes Peninsula Coordinating Council Peninsula Priorities Luncheon on Thursday. MATTERS FROM STAFF None. MATTERS FROM THE CITY ATTORNEY None. ADJOURNMENT Hearing no further business before the City Council, Mayor Murdock adjourned the meeting at 8:04 p.m. to the next regularly scheduled meeting of the City Council to be held on Monday, October 8, 2001 in the City Council Chambers, at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Approved, Jody Wurd k `- Mayor Minutes City Council Meeting 09/24/01 Respectfully submitted, - J k 4hzJ Marilyn L. K rn Deputy City Clerk -3-