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11/26/2001MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA NOVEMBER 26,'2001 CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Murdock at 7:30 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Councilmembers Present: Heinsheimer, Hill, Pernell, Mayor Pro Tem Lay and Mayor Murdock. Councilmembers Absent: None. Others Present: Craig Nealis, City Manager. Mike Jenkins, City Attorney. Nan Huang, Finance Director. Yolanta Schwartz, Principal Planner. Marilyn Kern, Deputy City Clerk. Lt. Gregg Ahn, Los Angeles County Sheriff's Department, Lomita Station. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. a. Minutes - Meeting of November 13, 2001. RECOMMENDATION: Approve as presented. b. Payment of Bills. RECOMMENDATION: Approve as presented. C. Financial Statement for the month of October, 2001. RECOMMENDATION: Approve as presented. d. Consideration of attendance at the California Contract Cities Association Annual Sacramento Legislative Orientation Tour, January 14-16, 2002. RECOMMENDATION: Approve as presented. e. BFI Recycling Tonnage Report for October, 2001. RECOMMENDATION: Receive and file. Councilmember Hill moved that the City Council approve the recommendations in the Consent Calendar. Councilmember Heinsheimer seconded the. motion which carried unanimously. PLANNING COMMISSION ITEMS ZONING CASE NO. 639. RESOLUTION NO. 2001-25. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING A SITE PLAN REVIEW APPROVAL FOR GRADING AND CONSTRUCTION OF A NEW SINGLE FAMILY RESIDENCE WITH A GARAGE, A POOL AND A NEW DRIVEWAY TO REPLACE AN EXISTING RESIDENCE AT 23 PORTUGUESE BEND ROAD IN ZONING CASE NO. 639. Dr. and Mrs. H. Roger Rizi, 23 Portuguese Bend Road (Lot 173 -B -MS) Principal Planner Schwartz presented the staff report outlining the applicants' request and providing background regarding the property and Planning Commission action relative to Zoning Case No. 639. In response to Mayor Murdock, City Manager Nealis explained that the California Water Service Company owns the water tank on the property. Hearing no further discussion or objection, Mayor Murdock ordered that Resolution No. 2001- 25 be received and filed. TRAFFIC COMMISSION ITEMS None. Minutes City Council Meeting 11/26/01 -1- PUBLIC HEARINGS None. OLD BUSINESS CONSIDERATION OF A THIRD AMENDED AGREEMENT BY AND BETWEEN THE CITY OF ROLLING HILLS AND THE PALOS VERDES PENINSULA UNIFIED SCHOOL DISTRICT. City Manager Nealis presented the staff report providing background regarding the School District's request to implement adult classes at Rancho del Mar Continuation High School in the City and the information regarding amendments to the agreement that were suggested by the City Council at their last meeting relative to meeting and discussion any problems that may arise from this use and reducing the number of students on the campus after 4:30 p.m. He reported that staff discussed these proposals with the School District and that District officials have agreed to introduce a clause in the agreement that will establish that the City and District will meet and discuss any potential issues that may arise out of this new use. He said however, that the District did not want to amend the permitted number of students on the campus after 4:30 p.m. because they would like to keep their options open should the adult classes be successful beyond their expectations and should the High School host after school events at the facility such as an open house. City Manager Nealis indicated that the Superintendent of Schools stated that he felt that the management at both programs would be responsive should the City have any concerns in this regard. Councilmember Pernell indicated that he had hoped that the District would reduce the number of students on campus after 4:30 p.m. Hearing no further discussion, Mayor Murdock called for a motion. Councilmember Heinsheimer moved that the City Council approve the agreement between the City and the School District. Councilmember Hill seconded the motion which carried unanimously. CONSIDERATION OF AGREEMENT BETWEEN THE CITY OF ROLLING HILLS AND MUNIFINANCIAL TO ASSIST IN PREPARATION OF A RULE 20A NON -ASSESSMENT UNDERGROUND UTILITY DISTRICT TO REMOVE 6 UTILITY POLES ALONG CREST ROAD. City Manager Nealis presented the staff report providing background regarding the preparation of the agreement as requested by the City Council at their last meeting. Hearing no discussion, Mayor Murdock called for a motion. Councilmember Hill moved that the City Council approve the agreement between the City and MuniFinancial. Councilmember Pernell seconded the motion which carried unanimously. CONSIDERATION OF DATES FOR A CITY COUNCIL AND PLANNING COMMISSION JOINT MEETING. City Manager Nealis presented the staff report indicating that this item was continued from the November 13, 2001 City Council meeting. He recommended that the City Council consider dates in January, 2002 for this meeting. City Councilmembers discussed several dates and selected Monday, January 28, 2001 at 7:30 p.m. for a Joint Meeting with the Planning Commission. Councilmembers decided to conduct the regular City Council meeting scheduled for that date at 6:30 p.m. NEW BUSINESS CONSIDERATION OF REQUEST BY CABALLEROS FOR IRRIGATION IMPROVEMENTS AT HX RING AND HORSE TIE-UP IMPROVEMENTS AT CABALLEROS RING AT HESSE'S GAP. City Manager Nealis presented the staff report outlining the request for funding from Caballeros. In response to Councilmember Hill, Mrs. Debby McDonald, Caballeros President, stated that in reviewing the project for irrigation improvements to the Hix Ring with the contractor, that the contractor indicated that the battery operated sprinkler system would be adequate for the intended use and that it would be difficult and expensive to provide electricity to that area. Minutes City Council Meeting 11/26/01 -2- 1 1 1 Mrs. McDonald explained that Caballeros will change the batteries annually. Hearing no further discussion, Mayor Murdock called for a motion. Mayor Pro Tem Lay moved that the City Council approve the request by Caballeros for the funding of improvements at the Hix Ring and Caballeros Ring at Hesse's Gap. Councilmember Pernell seconded the motion which carried unanimously. Mrs. McDonald thanked the City Council for approving the funding for the projects. In response to Councilmember Pernell, she reported that Caballeros continues to enjoy a good working relationship with the City and the Community Association and that they look forward to suggesting future projects to improve the equestrian facilities in the City. OPEN AGENDA - APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME None. MATTERS FROM MEMBERS OF THE CITY COUNCIL Councilmember Pernell commented on correspondence from the City of Carson regarding an upcoming Government/Education/Technology and Business Process Group Meeting being held on December 5, 2001. He suggested that someone from the City attend this meeting. Staff was directed to circulate information on this meeting to the City Council. MATTERS FROM STAFF None. MATTERS FROM THE CITY ATTORNEY City Attorney Jenkins commented on a lawsuit filed against his firm and another City where he provides City Attorney services. Mayor Murdock thanked the City Council and staff for the beautiful hydrangea plant sent to her on the occasion of her birthday. ADIOURNMENT Hearing no further business before the City Council, Mayor Murdock adjourned the meeting at 7:55 p.m. to the next regularly scheduled meeting of the City Council to be held on Monday, December 10, 2001 in the City Council Chambers, at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Approved, Jody rd k Mayor Minutes City Council Meeting 11/26/01 Respectfully submitted, P . L.JQ Marilyn L. Kern Deputy City Clerk -3-