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2/25/2002MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA FEBRUARY 25, 2002 CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Murdock at 7:30 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Councilmembers Present: Heinsheimer, Hill, Pernell, Mayor Pro Tem Lay, and Mayor Murdock. Councilmembers Absent: None. Others Present: Craig Nealis, City Manager. Mike Jenkins, City Attorney. Yolanta Schwartz, Principal Planner. Nan Huang, Finance Director. Marilyn Kern, Deputy City Clerk. Lt. Gregg Ahn, Los Angeles County Sheriff's Department, Lomita Station. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. a. Minutes - (1) Adjourned Regular Meeting of February 5, 2002 and (2) Regular Meeting of February 11, 2002. RECOMMENDATION: Approve as presented. b. Payment of Bills. RECOMMENDATION: Approve as presented. C. Financial Statement for the month of January, 2002. RECOMMENDATION: Approve as presented. d. BFI Recycling Tonnage Report for January, 2002. RECOMMENDATION: Receive and file. e. Approval of recommendation from the Personnel Subcommittee regarding a position title change from Principal Planner to Planning Director. RECOMMENDATION: Approve as presented. f. Memorandum from the Rolling Hills Community Association regarding the selection of Director Donne Moen to serve on the City of Rolling Hills Traffic Commission. RECOMMENDATION: Approve as presented. g. Consideration of approval of initiation of Proposition A fund exchange with the City of Torrance. RECOMMENDATION: Approve as presented. Councilmember Pernell moved that the City Council approve the recommendations in the Consent Calendar. Councilmember Hill seconded the motion, which carried unanimously. PLANNING COMMISSION ITEMS None. TRAFFIC COMMISSION ITEMS None. PUBLIC HEARINGS - CONTINUED ZONING CASE NO. 643. CONSIDERATION OF AN APPEAL OF A PLANNING COMMISSION DECISION TO DENY A REQUEST FOR A CONDITIONAL USE PERMIT TO CONVERT A PREVIOUSLY APPROVED BARN INTO A GUESTHOUSE AND REQUEST FOR A VARIANCE TO PERMIT THE PROPOSED GUEST HOUSE TO REMAIN IN THE FRONT YARD AREA AND TO ENCROACH INTO THE NORTHEAST SIDE YARD SETBACK AT AN EXISTING SINGLE FAMILY RESIDENCE AT 3 JOHNS CANYON ROAD, (LOT 173 -B -MS), ROLLING HILLS, CA. Minutes City Council Meeting 02/25/02 -1- Planning Director Yolanta Schwartz presented the staff report providing background regarding Zoning Case No. 643 and information regarding the revised plan. She indicated that the plan depicts a revised location for a future stable and corral area as well as certain drainage improvements to the area of the proposed conversion of a barn to a guesthouse. In response to Councilmember Pernell, Planning Director Schwartz stated that the drainage improvements will be reviewed by the County prior to any issuance of a building permit or finalization of the project. Discussion ensued regarding the proposed location for a future stable and corral area, the drainage improvements and the Planning Commission's review and ultimate denial of the project. The question was raised as to whether the Planning Commission reviewed the project as it is currently depicted on the revised plan. City Manager Nealis provided a brief history of how the plan changed during the Planning Commission process and stated that the Planning Commission essentially reviewed and denied the plan that is before the City Council this evening except for the new location of the proposed barn and corral and recent drainage improvements that were added to that area of the proposed guest house. He stated that at one point in the process the Commission did review a proposed barn at the same location as it has been revised this evening. He indicated that the new location for the proposed stable and corral area requires a CUP for the grading component of the corral, but does not require a Variance as did the previous proposed location. City Attorney Jenkins commented on the policy of the City Council to remand a case back to the Planning Commission when a project is significantly different than the plan being reviewed by the City Council. Mayor Murdock opened the continued public hearing and called for testimony. Mr. Russell Barto, applicant's representative, stated that the proposed changes to the plan were made in response to concerns raised by the City Council at the field trip. He reported that the original location for the proposed barn a corral required a Variance. He indicated that the applicant does not have any plans to construct a barn. Mr. Barto explained how the proposed drainage facilities would direct water off the property onto Johns Canyon Road and into the canyon. In response to Councilmember Hill, Mr. Barto explained that an area of the proposed guest house would be used for storage and that the garage type doors would be removed. In response to Councilmember Pernell, Mr. Barto explained that the area in the front of the proposed guest house would be landscaped and that a small gate would be constructed that would prevent a vehicle from entering the area. Also in response to Councilmember Pernell, Mr. Barto also explained that Mrs. Norris's employee would be picking her up and dropping her off when she required the use of her limousine and that he would be using the walkway from the main residence down to the proposed guesthouse area. He indicated that he feels that this meets the requirement that occupancy of the proposed guesthouse be limited to persons employed on the premises. Discussion ensued regarding the revised location for the future barn and corral. Mayor Pro Tem Lay commented on the required access to the proposed location. City Manager Nealis explained how a narrow access could be attained. Councilmembers discussed the fact that the Planning Commission had reviewed a plan depicting the proposed barn and corral in the revised location on the plan before them and that the Commission had expressed concern about this location. Councilmember Hill indicated that since the Planning Commission had concerns for the location that he feels that the original location for the proposed barn and corral in the front yard may be the better alternative. Mayor Murdock commented that she feels that the original location for this structure may lead to questionable access to the proposed guesthouse. Discussion ensued regarding the Planning Commission denial of the proposed project. City Manager Nealis explained the numerous revisions that the Planning Commission reviewed related to this structure. He indicated that the Commission had concerns regarding the intended use of this structure. He also explained conditions that would be included in any resolution directed by the City Council related to this case that would include drainage modifications. Hearing no further public testimony or discussion, Mayor Murdock closed the public hearing and called for a motion. Councilmember Pernell moved that the City Council uphold the Planning Commission denial of a request for a Conditional Use Permit to convert a previously approved barn into a guesthouse and request for a Variance to permit the proposed guest house to remain in the front yard area and to encroach into the northeast side yard setback at an existing single family residence at 3 Johns Canyon Road, (lot 173 -b -ms), Rolling Hills, CA and that a resolution be prepared to include the standard findings of fact, conditions relating to the return of the structure to a barn use and a requirement for certain drainage improvements. Mayor Pro Tem Lay seconded the motion, which carried unanimously. Minutes City Council Meeting 02/25/02 -2- 1 i OLD BUSINESS None. NEW BUSINESS None. OPEN AGENDA - APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME None. MATTERS FROM MEMBERS OF THE CITY COUNCIL Mayor Murdock commented on the upcoming Older Americans Recognition Day Luncheon Awards Ceremony and indicated that the deadline for a submittal of a nominee from Rolling Hills is at the end of March. Councilmembers supported the nomination of Catherine Partridge for this recognition. She also commented on the request from Senator Betty Karnette for a nominee from Rolling Hills for a Woman of the Year from the 27t' Senate District. She indicated that the deadline for this nomination is March 1, 2002. Councilmembers directed that the Mayor and the City Manager put forth a name for this award. Councilmember Pernell commented on the efforts of the Peninsula Seniors to construct a senior center for use by all Peninsula resident senior citizens. He indicated that he has requested more information on this subject from this organization. MATTERS FROM STAFF None. MATTERS FROM THE CITY ATTORNEY CONSIDERATION OF THE 12TH AMENDMENT TO THE CITY MANAGER'S EMPLOYMENT AGREEMENT. City Attorney Mike Jenkins stated that the 12' Amendment for the City Manager's Employment Agreement is presented for City Council consideration. Hearing no discussion, Mayor Murdock called for a motion. Councilmember Heinsheimer moved that the the City Managers Employment Agreement. which carried unanimously. ADIOURNMENT City Council approved the 12' amendment to Mayor Pro Tem Lay seconded the motion, Hearing no further business before the City Council, Mayor Murdock adjourned the meeting at 8:20 p.m. to an adjourned regular meeting of the City Council to be held on Monday, March 11, 2002, beginning at 6:30 p.m., in the City Council Chambers, at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Approved, 4a=�k� Jody urd ck Mayor Minutes City Council Meeting 02/25/02 Respectfully submitted, f . K O -A Marilyn L. ern Deputy City Clerk -3-