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8/26/2002MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA AUGUST 26, 2002 CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Lay at 7:32 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Councilmembers Present: Heinsheimer, Murdock, Pernell, Mayor Pro Tem Hill and Mayor Lay. Councilmembers Absent: None. Others Present: Craig Nealis, City Manager. Yolanta Schwartz, Planning Director. Nan Huang, Finance Director. Marilyn Kern, Deputy City Clerk. Lt. Gregg Ahn, LASD, Lomita Station. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. a. Minutes - Regular Meeting of August 12, 2002. RECOMMENDATION: Approve as presented. b. Payment of Bills. RECOMMENDATION: Approve as presented. C. Financial Statement for the month of July, 2002. RECOMMENDATION: Approve as presented. d. Consideration of a date for the Annual Holiday Open House. RECOMMENDATION: Approve as presented. e. Approval of request to release funds for Caballeros' installation of a new gate for the Caballeros Riding Ring at Hesse's Gap. RECOMMENDATION: Approve as presented. f. BFI Recycling Tonnage Report for July, 2002. RECOMMENDATION: Receive and file. g. Approval of participation in an Electronic Waste Round -up (e -waste) to be organized by the City of Rancho Palos Verdes. RECOMMENDATION: Approve as presented. Mayor Pro Tem Hill requested that item 3-g be considered separately on the agenda. Councilmember Murdock moved that the City Council approve the remainder of the recommendations in the Consent Calendar. Councilmember Heinsheimer seconded the motion, which carried unanimously. g. Approval of participation in an Electronic Waste Round -up (e -waste) to be organized by the City of Rancho Palos Verdes. RECOMMENDATION: Approve as presented. Mayor Pro Tem Hill reported that the Sanitation Districts of Los Angeles County have indicated that they will be collecting e -waste at future collection events and indicated that the City should support the efforts of Rancho Palos Verdes. In response to Councilmember Pernell, Planning Director Schwartz reported that the e -waste Round -up organized by Rancho Palos Verdes would be held in November, 2002 and that it will be publicized in the Citywide Newsletter if approved. With no further discussion, Councilmembers approved the report as presented. Minutes City Council Meeting 08/26/02 -1- PLANNING COMMISSION ITEMS ZONING CASE NO. 645 RESOLUTION NO. 2002-10: MR. AND MRS. AARON DYER, 20 EASTFIELD DRIVE, (LOT 83 -EF). SITE PLAN REVIEW REQUEST FOR GRADING AND CONSTRUCTION OF A NEW SINGLE-FAMILY RESIDENCE WITH A GARAGE AND A NEW DRIVEWAY TO REPLACE AN EXISTING RESIDENCE, A REQUEST FOR A VARIANCE TO EXCEED THE MAXIMUM PERMITTED DISTURBED AREA OF THE LOT AND A VARIANCE TO CONSTRUCT A RETAINING WALL IN THE REAR YARD SETBACK. Councilmember Murdock abstained from consideration of Zoning Case No. 645 due to the proximity of the subject property to her property. Planning Director Schwartz presented the staff report outlining the applicants' request and providing background regarding the property and Planning Commission action relative to Zoning Case No. 645. In response to Councilmember Pernell, she pointed out on the plans the areas that would be disturbed by grading. Councilmember Pernell commented on the disturbed area calculation for the proposed project and the calculations for the original application submitted by the applicants. Discussion ensued regarding the proposed basement for the project. City Manager Nealis explained that a basement was not part of the original proposal, but was added and approved by the Commission and would generate the soil that would be used to increase the pad size. Mayor Lay commented on the pad coverage percentage for the project and compared the current proposal to the proposal originally submitted by the applicant. City Manager Nealis explained that the Planning Commission felt that the original pad coverage calculation was excessive and that they suggested that the applicant reduce the size of the proposed project. He also explained the configuration of the lot and the roadway easements that are on two sides of the property and how they effect the net lot area. In response to Mayor Lay, Mr. McHattie, Bolton Engineering, explained that a basement was added to the project so that the soil from the proposed basement could be used to make the building pad larger. Councilmember Pernell expressed that he would like to take a closer look at the project and that he feels that the City Council should take jurisdiction of this case. Councilmembers discussed that a landscape plan and bond was not required in the Resolution. Mayor Lay commented that he feels that the grading for this project would warrant a landscape plan and bond. There being no further discussion, Councilmembers, without objection (Murdock abstained), took jurisdiction of Zoning Case No. 645. City Manager Nealis stated that this case will be scheduled for a public hearing on Monday, September 9, 2002. TRAFFIC COMMISSION ITEMS None. PUBLIC HEARINGS CITIZENS OPTION FOR PUBLIC SAFETY (COPS) PUBLIC HEARING. RESOLUTION NO. 921: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, ESTABLISHING A RESERVE ACCOUNT WITHIN THE GENERAL FUND FOR THE CITIZENS OPTION FOR PUBLIC SAFETY (COPS) PROGRAM AND MAKING APPROPRIATIONS THEREFROM. City Manager Nealis presented the staff report providing background regarding the Citizens Option for Public Safety funds and Resolution No. 921. Mayor Lay opened the public hearing and called for testimony. Hearing none and no discussion, he closed the public hearing and called for a motion. Councilmember Heinsheimer moved that the City Council adopt Resolution No. 921. Councilmember Pernell seconded the motion, which carried unanimously. Minutes City Council Meeting 08/26/02 -2- OLD BUSINESS None. NEW BUSINESS CONSIDERATION OF ALLOCATING THE CITY OF ROLLING HILLS TRANSPORTATION DEVELOPMENT ACT (TDA) ARTICLE 3, BICYCLE AND/OR PEDESTRIAN FUNDS TO THE CITY OF ROLLING HILLS ESTATES. RESOLUTION NO. 922: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS APPROVING THE APPLICATION FOR BICYCLE AND/OR PEDESTRIAN FUNDS UNDER SB 821. City Manager Nealis presented the staff report providing background regarding the City's allocation of Transportation Development Act Funds and Resolution No. 922. In response to Mayor Pro Tem Hill, City Manager Nealis explained that these funds are for use on public roadways. Hearing no further discussion, Mayor Lay called for a motion. Mayor Pro Tem Hill moved that the City Council adopt Resolution No. 922. Councilmember Heinsheimer seconded the motion, which carried unanimously. OPEN AGENDA - APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME None. MATTERS FROM MEMBERS OF THE CITY COUNCIL Councilmember Murdock thanked the City Council and staff on behalf of her husband, Bud, for the speedy recovery wishes sent to him during his hospital stay. Councilmember Pernell reported on his attendance at the open house held at Lomita Station. He commented on the equestrian unit patrols in the City and indicated that he would like an update on the activities of this unit at the .next Regional Law Enforcement Committee meeting. Councilmember Pernell also reported on activities of the Tennis Club and indicated that they will be submitting a request in the near future to the City Council for the funding of awnings for the seating area on Tennis Court No. 1. Mayor Lay reported on correspondence from the Palos Verdes Library District requesting him or a designee to attend two Community Planning Task Force meetings. He stated that he is unable to attend and therefore will ask if a member of the City Council to represent the City. He indicated that if a member of the City Council is unable to attend that he will appoint one the recent Planning Commission applicants to represent the City. Mayor Lay also reported that he will be absent from the City Council meetings in September, 2002 as he will be out of town. MATTERS FROM STAFF In response to Councilmember Pernell, City Manager Nealis provided an update on recent coyote activity in the City. MATTERS FROM THE CITY ATTORNEY CLOSED SESSION The City Council finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the local agency in the litigation. Existing Litigation: G.C. 54956.9(a) Judith Hassoldt and William Hassoldt, Individuals, Plaintiffs, vs City of Rolling Hills, et. al., Los Angeles County Superior Court, Case No. BC275012 No closed session was held. Minutes City Council Meeting 08/26/02 -3- ADTOURNMENT Hearing no further business before the City Council, Mayor Lay adjourned the meeting at 8:06 p.m. to the next regular meeting of the City Council to be held on Monday, September 9, 2002, beginning at 7:30 p.m., in the City Council Chambers, at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Respectfully submitted, i )- V Marilyn L. kern Deputy City Clerk Approved, Frank E. Hill Mayor Pro Tem 1 Minutes City Council Meeting 08/26/02 -4-