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9/9/2002MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA SEPTEMBER 9, 2002 CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Pro Tem Hill at 7:30 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Councilmembers Present: Heinsheimer, Murdock, Pernell, and Mayor Pro Tem Hill. Councilmembers Absent: Mayor Lay (excused). Others Present: Craig Nealis, City Manager. Mike Jenkins, City Attorney. Yolanta Schwartz, Planning Director. Marilyn Kern, Deputy City Clerk. Lt. Gregg Ahn, LASD, Lomita Station. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. a. Minutes - Regular Meeting of August 26, 2002. RECOMMENDATION: Approve as presented. b. Payment of Bills. RECOMMENDATION: Approve as presented. C. Confirmation of appointment to the PV Library District Community Planning Task Force. RECOMMENDATION: Approve as presented. Councilmember Murdock moved that the City Council approve the recommendations in the Consent Calendar. Councilmember Heinsheimer seconded the motion, which carried unanimously by those Councilmembers in attendance. OBSERVANCE OF A MOMENT OF SILENCE IN HONOR OF THOSE WHO LOST THEIR LIVES AND THE BRAVERY OF THOSE WHO RESPONDED ON SEPTEMBER 11, 2001. Mayor Pro Tem' Hill commented on the need to observe a moment of silence in honor of those who lost their lives in the tragic events of September 11, 2001 and to recognize the bravery of the heroes that responded on that tragic morning. He also urged residents to attend the Memorial Flag Ceremony at LA County Fire Station 56 on Crest Road at 8:46 a.m. on September 11'. Councilmembers and those in attendance observed a moment of silence in respect to those that lost their lives, the heroes and all that have been touched so deeply by the events of one year ago. PLANNING COMMISSION ITEMS None. TRAFFIC COMMISSION ITEMS None. PUBLIC HEARINGS ZONING CASE NO. 645 MR. AND MRS. AARON DYER, 20 EASTFIELD DRIVE, (LOT 83 -EF). SITE PLAN REVIEW REQUEST FOR GRADING AND CONSTRUCTION OF A NEW SINGLE- FAMILY RESIDENCE WITH A GARAGE AND A NEW DRIVEWAY TO REPLACE AN EXISTING RESIDENCE, A REQUEST FOR A VARIANCE TO EXCEED THE MAXIMUM PERMITTED DISTURBED AREA OF THE LOT AND A VARIANCE TO CONSTRUCT A RETAINING WALL IN THE REAR YARD SETBACK. Minutes City Council Meeting 09/09/02 -1- Councilmember Murdock abstained from consideration of Zoning Case No. 645 due to the proximity of her residence to the subject property. Planning Director Schwartz presented the staff report outlining the applicants' request and providing background regarding the property and Planning Commission action relative to the subject Zoning Case. Mayor Pro Tem Hill opened the public hearing. Mr. Doug McHattie, Bolton Engineering, commented on the length of time that this Zoning Case was reviewed by the Planning Commission. He stated that he feels that the Planning Commission did a thorough job in reviewing the aspects of this case. Mr. McHattie explained the reduction in the size of the residence that occurred during the Commission review of this request. He pointed out the size of the existing residence and the size of the proposed residence on an overlay on an aerial photograph of the property. Mr. McHattie then pointed out the property lines and setbacks on the exhibit. He also pointed out the disturbed area on the plan as well as presented a cross section of the property showing the cut and fill areas. He further commented on the Planning Commission review of the plan and the Commission's concern for the pad coverage calculation. In response to Councilmember Pernell, he explained that a larger pad was created and the size of the house reduced to alleviate Commission concerns regarding pad coverage. Mr. McHattie indicated that a basement was added to the plan to provide the soil to create a larger pad. Mr. Cole Shoemaker, 18 Eastfield Drive, commented on the proposed improvements and indicated that he feels that these improvements would be an attractive addition to the neighborhood. Mrs. Suzanne Dyer, applicant, commented on the revisions to the plan that occurred during Planning Commission review and indicated that they revised the plan to alleviate the Commission's concerns regarding the size of the proposed improvements and pad coverage. She indicated that they have a large and growing family and that the size of their proposed residence is comparable to other homes in the area. Mrs. Dyer commented on the size of the property and the amount of open space around the proposed residence and indicated that the lawn will be temporarily disturbed until they complete their project. She also commented on the guidelines and regulations of the City and explained how the calculations for the project were affected by the fact that Eastfield Drive and Outrider Road surround their property on two sides. Mrs. Dyer commented on the number of neighbors who provided correspondence supporting the project. Hearing no further testimony or discussion, Mayor Pro Tem Hill closed the public hearing and called for a motion. Councilmember Heinsheimer moved that staff prepare a resolution approving the requests in Zoning Case No. 645. Councilmember Pernell seconded the motion. Councilmember Pernell commented on the guidelines and regulations of the City and indicated that they assist in maintaining the special characteristics of the City. He indicated that his concerns regarding the disturbed area have been alleviated given the two roadway frontages and excessive setbacks. In response to City Manager Nealis, Councilmembers concurred that a landscape plan and bond be included in the resolution of approval. The motion carried by the following roll call vote: AYES: Councilmembers: Heinsheimer, Pernell and Mayor Pro Tem Hill. NOES: None. ABSENT: Mayor Lay. ABSTAIN: Councilmember Murdock. OLD BUSINESS None. NEW BUSINESS APPROVAL OF A REQUEST FOR FUNDS BY THE TENNIS CLUB FOR AN AWNING ON TENNIS COURT NO. 1. City Manager Nealis presented the staff report outlining the request for funds by the Tennis Club. Mr. Zaffar Hassanally, President of the Rolling Hills Tennis Club, indicated that the awning would be used as shade for tennis players and spectators. Minutes City Council Meeting 09/09/02 -2- 1 1 1 i 1 1 Councilmember Pernell moved that the City Council approve the request for funds by the Tennis Club. Councilmember Heinsheimer seconded the motion, which carried unanimously by those Councilmembers in attendance. OPEN AGENDA - APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME Mayor Hill welcomed Lt. Gregg Ahn of the Los Angeles County Sheriff's Department, Lomita Station. In response to Councilmember Pernell Lt. Ahn provided brief comments regarding the Departments readiness in case of emergencies on September 11, 2002. MATTERS FROM MEMBERS OF THE CITY COUNCIL Councilmember Pernell offered comments regarding emergency preparedness. Staff was directed to place an article in the Citywide Newsletter regarding what residents need to do to be prepared for an emergency. On behalf of Mayor Lay, City Manager Nealis commented on a letter from Supervisor Don Knabe requesting support for continued funding for the County Health Care Clinic system. He indicated that if there were no objections, Mayor Lay would like to send a letter in support of continuing that funding. There was no objection by the City Council. Mayor Pro Tem Hill reported that Mayor Lay has appointed Michael Gray to serve as the City's representative to the PV Library District Community Planning Task Force. MATTERS FROM STAFF None. MATTERS FROM THE CITY ATTORNEY CLOSED SESSION The City Council finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the local agency in the litigation. Existing Litigation: G.C. 54956.9(a) Judith Hassoldt and William Hassoldt, Individuals, Plaintiffs, vs City of Rolling Hills, et. al., Los Angeles County Superior Court, Case No. BC275012. No closed session was held. City Attorney Jenkins commented on the demurer that is currently being heard by the court. He indicated that more information should be available on this subject within the next couple of weeks. ADIOURNMENT Hearing no further business before the City Council, Mayor Pro Tem Hill adjourned the meeting at 8:10 p.m. to the next regular meeting of the City Council to be held on Monday, September 23, 2002, beginning at 7:30 p.m., in the City Council Chambers, at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Respectfully submitted, Marilyn L. Am - Deputy City Clerk Approved, Frank E. Hill Mayor Pro Tem Minutes City Council Meeting 09/09/02 -3-