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10/14/2002 MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA OCTOBER 14, 2002 CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Lay at 7:30 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling Hills,California. ROLL CALL Councilmembers Present: Heinsheimer, Murdock, Mayor Pro Tem Hill and Mayor Lay. Councilmembers Absent: Pernell (excused). Others Present: Craig Nealis, City Manager. Mike Jenkins, City Attorney. Yolanta Schwartz,Planning Director. Marilyn Kern, Deputy City Clerk. Lt. Gregg Ahn, LASD,Lomita Station. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. a. Minutes - Meeting of September 23, 2002. RECOMMENDATION: Approve as presented. b. Payment of Bills. RECOMMENDATION: Approve as presented. c. Notice of Completion for the FY 02-03 Citywide Street Striping and Pavement Marking Project. RECOMMENDATION: Approve as presented. d. BFI Recycling Tonnage Report for September, 2002. RECOMMENDATION: Receive and file. Councilmember Murdock moved that the City Council approve the recommendations in the Consent Calendar. Mayor Pro Tem Hill seconded the motion, which carried unanimously by those Councilmembers in attendance. PLANNING COMMISSION ITEMS None. TRAFFIC COMMISSION ITEMS None. PUBLIC HEARINGS CONSIDERATION OF APPROVAL AND ESTABLIS�IlVIENT OF A NON-ASSESSMENT RULE 20A UNDERGROUND UTILTTY DISTRICT ON SPECIFIC PROPER'TIES ON CREST ROAD. � RESOLUTION NO. 924: A RESOLUTTON OF TI� CITY COUNCIL OF TI� CITY OF ROLLING HILLS, CALIFOIZNIA ORDERING THE FORMATTON OF AN UNDERGROUND UTILTTY DISTRICT. City Manager Nealis presented the staff report providing background regarding the proposed Non-Assessment Rule 20A Underground Utility Project and a description of the poles and lines that are proposed to be place underground and costs for the project as described in the Engineer's Report. Mayor Lay opened the public hearing and called for testimony. Minutes City Council Meeting 10/14/02 -1- Dr. Richard Henke, 7 Crest Road West, commented on a pole that is between his property and 9 Crest Road West and expressed the desire to have that utility pole removed as well. He indicated that this pole does not provide any overhead service and that there does not appear to be any logical reason for that pole to remain. In response to Dr. Henke, City Manager Nealis explained that during the review of the District in the field, it had been expressed by those in attendance that this pole, due to location, would not be eligible to be removed under Rule 20A Fund guidelines and had, therefore, not been included in this project boundary. Mr. Scott Gobble, Edison Representative, expressed that perhaps the pole could be removed. Dr. Hooshang Pak, 9 Crest Road West, indicated that he agrees with Dr. Henke's concern regarding the pole and that he would also like for this pole to be removed. Mr. Gobble explained that if this pole were to be removed that it would be replaced by 3 junction boxes for the electric, cable TV and telephone facilities. Discussion ensued regarding the junction boxes. Mr. Gobble explained that they are small in size and would be hidden in existing foliage in the area. Hearing no further discussion, Mayor Lay continued the public hearing to the next regular meeting of the City Council to be held on Monday, October 28, 2002. Staff was directed to investigate whether the utility pole located between 7 and 9 Crest Road West could be removed utilizing Rule 20A funds. City Attorney Jenkins indicated that staff would research this matter and report back recommending that the City Council move forward with establishing the District, as currently configured, if the pole under discussion could not be removed with 20A Funds. Otherwise, if it can be included in the 20A District, a reconfigured District including the new pole would have to be advertised for a new public hearing. OLD BUSINESS None. OPEN AGENDA-APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME A representative of Falun Gong invited Councilmembers to attend an event scheduled for Wednesday, October 16,2002 at Los Angeles City Hall. NEW BUSINESS RESOLUTION NO. 925: A RESOLUTTON OF THE CITY COUNCIL OF TI� CITY OF ROLLING HILLS, CALIFORNIA, CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTTON TO BE HELD ON TUESDAY, MARCH 4, 2003, FOR TI� ELECTION OF CERTAIN OFFICERS AS REQUIRED BY TI� PROVISIONS OF TI� LAWS OF TI� STATE OF CALIFORNIA RELATIl�IG TO GENERAL LAW CITTES. RESOLUTION NO. 926: A RESOLUTION OF TI� CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORIVIA, REQUES'TIl�1G TI� BOARD OF SUPERVISORS OF 'TI� COUNTY OF LOS ANGELES TO RENDER SPECIFIED SERVICES TO TI� CITY RELATIl�iG TO 'TI� CONDUCT OF A GENERAL MUI�TICIl'AL ELECTION TO BE HELD ON TUESDAY,MARCH 4,2003. RESOLUTTON NO. 927: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS,CALIFORNIA,ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATES STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY,MARCH 4,2003. City Manager Nealis presented the staff report and introduced Resolution Nos. 925, 926 and 927. Hearing no discussion, Mayor Lay called for a motion. Councilmember Heinsheimer moved that the City Council adopt Resolution Nos. 925, 926 and 927. Councilmember Murdock seconded the motion, which carried unanimously. CONSIDERATION OF ENTERING INTO AN AGREEMENT WITH COX COMMUNICATIONS FOR INT'ERNET ACCESS SERVICES AT CTTY HALL. City Manager Nealis presented the staff report providing information regarding the City's existing Internet service, the recommendation from the City's computer consultant and the Minutes City Council Meeting 10/14/02 -2- costs associated with the Cox Communications Internet services. In response to Councilmember Heinsheimer, City Manager Nealis indicated that there will be no start-up costs involved and the modems are included in the proposal. Discussion ensued regarding the existing Internet service. Councilmember Heinshiemer suggested that the City continue this service in addition to the new Cox Communications service. Hearing no further discussion, Mayor Lay called for a motion. Mayor Pro Tem Hill moved that the City Council authorize staff to proceed with establishing Internet service with Cox Communications. Councilmember Murdock seconded the motion, ` which carried unanimously. CONSIDERATTON OF APPROVAL OF A RECOMMENDATION FROM THE PEIVINSULA LAW ENFORCEMENT COMMTITEE TO EXPAND THE STUDENTS AND THE LAW PROGRAM AT PALOS VERDES PENIlVSULA HIGH SCHOOL. City Manager Nealis presented the staff report outlining the recommendation from the Peninsula Regional Law Enforcement Committee. Hearing no discussion, Mayor Lay called for a motion. Councilmember Heinsheimer moved that the City Council approve the recommendation of the Peninsula Regional Law Enforcement Committee and authorized the expenditure necessary to add two additional Students and the Law Classes during the spring semester, 2003. Councilmember Murdock seconded the motion, which carried unanimously. MATTERS FROM MEMBERS OF THE CITY COUNCIL CONSIDERATION OF STAFF LEVEL LANDSCAPE REVIEW COMMIT'TEE. Mayor Lay commented on past discussions regarding the landscape review process. He indicated that he feels that a more formal review at the staff level should be initiated especially when a project calls for a substantial amount of grading. Councilmembers discussed the City's current review of landscape plans for compliance with conditions in the Planning Commission resolutions of approval. Discussion ensued regarding the RHCA's Landscape Review Committee. Mayor Lay indicted that he had spoken with the Chair of the RHCA Landscape Review Committee regarding this subject. He also indicated that he had approached the City's Landscape Consultant who indicated that she feels that this would be a good course of action. After the discussion, staff was authorized to establish a staff level Landscape Review Committee. CONSIDERATION OF COMMENTS FROM THE CITY COUNCIL RELATIVE TO A REPORT ON THE PENII�TSULA MAYORS MEETIl�TGS. Councilmembers briefly discussed this issue and respectfully declined to participate in any additional Committees and chose to rely on the existing groups and good will between the Peninsula Cities to address matters of mutual concern. Councilmember Heinsheimer thanked City and RHCA staff for their assistance during the preparations for his daughters wedding. MATTERS FROM STAFF None. MATTERS FROM THE CITY ATTORNEY City Attorney Jenkins reported on recent litigation filed against the City of Rolling Hills by William and Judith Hassoldt. He stated that the Court sustained the City's demurrer, ruling that the lawsuit has no merit, but allowed the plaintiffs to amend three causes of action to attempt to state a case against the City. City Attorney Jenkins stated that he will keep the City � informed of future developments. ADJOURNMENT Hearing no further business before the City Council, Mayor Lay adjourned the meeting at 8:23 p.m. in memory of former RHCA and City Manager Teena Clifton. The meeting was Minutes - City Council Meeting 10/14/02 -3- adjourned to the next regular meeting of the City Council to be held on Monday, October 28, 2002, beginning at 7:30 p.m., in the City Council Chambers, at City Hall, 2 Portuguese Bend Road, Rolling Hills,California. Respectfully submitted, Marilyn L. K rn Deputy City Clerk Approved, Allen Lay Mayor Minutes City Council Meeting 10/14/02 -4-