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1/27/2003 MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING,HILLS, CALIFORNIA JANUARY 27, 2003 CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Lay at 7:30 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling Hills,California. ROLL CALL Councilmembers Present: Heinsheimer, Pernell, Murdock, Mayor Pro Tem Hill and Mayor Lay. Councilmembers Absent: None. Others Present: Craig Nealis, City Manager. Mike Jenkins, City Attorney. Nan Huang, Finance Director. Yolanta Schwartz,Planning Director. Marilyn Kern, Deputy City Clerk. Lt. Gregg Ahn, LASD,Lomita Station. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. a. Minutes - Regular Meeting of January 13, 2003. RECOMMENDATION: Approve as presented. b. Payment of Bills. RECOMMENDATION: Approve as presented. c. Financial Statement with Investment Report for the month of December, 2002. RECOMMENDATION: Approve as presented. d. General Purpose Financial Statement, FY 2001-2002. RECOMMENDATION: Approve as presented. e. Approval of Attendance at the League of California Cities City Managers Department Meeting. RECOMMENDATION: Approve as presented. f. BFI Recycling Tonnage Report for December, 2002. RECOMMENDATIO,N: Receive and file. Mayor Pro Tem Hill moved that the City Council approve the recommendations in the Consent Calendar. Councilmember Murdock seconded the motion, which carried unanimously. PLANNING COMMISSION ITEMS ZONIlVG CASE NO. 655 RESOLUTION NO. 2003-01. A RESOLUTION OF THE PLANNIlVG CONIlVIISSION OF TI� CITY OF ROLLING HILLS GRANTIl�TG STTE PLAN REVIEW APPROVAL FOR GRADING AND A CONDITTONAL USE PERMIT TO CONSTRUCT A SPORTS COURT AT AN EXISTIlVG SINGLE FAMILY RESIDENCE AT 3 MIDDLERIDGE LANE NORTH (LOT 11-MR) IN ZONING CASE NO. 655 (TILLES). City Manager Nealis presented the staff report outlining the applicants' request and providing background regarding the property and the Planning Commission's action relative to Zoning Case No. 655. Hearing no discussion, Mayor Lay called for a motion. Councilmember Heinsheimer moved that the City Council receive and file Resolution No. 2003-01. Mayor Pro Tem Hill seconded the motion,which carried unanimously. TRAFFIC COMMISSION ITEMS None. Minutes City Council Meeting 01/27/03 -1- PUBLIC HEARINGS None. OLD BUSINESS PRESENTATTON FROM TRILLIUM TELECOM SERVICES, L.L.C., REPRESENTIl�TG SPRINT PCS, REGARDING UPGRADING AND CHANGING OUT OF TI� WIlZELESS TELECOMMUIVICATIONS DEVICES IN TI�CTTY. Mayor Lay stated that he will abstain from consideration of this item because his property is one that is proposed to have one of the devices and that he has had discussions with Trillium. Mayor Lay turned the gavel over to Mayor Pro Tem Hill and left the Council Chambers. City Manager Nealis presented the staff report providing background regarding Sprint PCS's �proposal to upgrade their facilities in the City and information regarding the revised proposal requesting approval for 12 site upgrades. He indicated that the revised proposal does not include the sites at 19 Caballeros Road and 79 Eastfield Drive or the proposed new utility pole adjacent to 29 Crest Road West. He stated that revised project description materials, including service coverage maps, and a formal letter from Trillium representing Sprint PCS are included with the agenda materials for City Council review and consideration. Mr. Adan Madrid,Trillium Telecom Services,presented an explanation of the revised proposal and answered questions regarding the coverage map. He presented an explanation of the coverage that would have been achieved if all of the sites were approved and pointed out on the plan the areas of system coverage with the 12 proposed sites. In response to Councilmember Pernell, Mr. Madrid explained where a call would be dropped under the proposed upgrade scenario. In response to Councilmember Heinsheimer, Mr. Madrid explained that the current facilities are obsolete and are no longer compatible with the switching equipment or the surrounding networks outside of the City. Mr. Madrid indicated that a benefit to having the 12 sites in the City is that service would be available to the individual home sites that are highlighted in yellow on the coverage map. He said that more people are relying on wireless service at their homes and businesses and that in an emergency situation where traditional telephone lines would not be available residents would benefit from the wireless communication system. In response to Mayor Pro Tem Hill, Mr. Madrid stated that project engineers indicated that the battery backup systems would provide power to the site for eight hours and possibly up to ten hours depending on usage of the cell site during a power outage. In response to Councilmember Pernell,Mr. Madrid indicated Sprint PCS may be willing to provide additional sites in the City at some point in the future. Hearing no further discussion, Mayor Pro Tem Hill called for a motion. Councilmember Heinsheimer moved that the Council approve the 12 site upgrades as requested by Sprint. Councilmember Pernell seconded the motion which carried unanimously (Mayor Lay abstained). Mayor Pro Tem Hill noted the return of Mayor Lay to the Council Chambers and returned the gavel to him. NEW BUSINESS CONSIDERATTON OF PROCEDURES FOR RE-APPOINTMENTS TO CITY COMNIISSIONS AND CONIlVIlTTEES. City Manager Nealis presented the staff report indicating that Councilmember Godfrey Pernell suggested that the City Council discuss the procedures utilized to consider re- appointments to the City's Commissions and Committees. He explained the City Council's current practice of soliciting the Commissioners or Committee Members whose terms are about expire to determine if they wish to be considered for re-appointment and the - consideration of the re-appointments at a City Council meeting. City Manager then explained that if a Commissioner or Committee Member does not desire to continue to serve, or can no longer be considered for re-appointment due to relocating outside of the City, that staff advertises for this vacancy pursuant to State Law and interested residents are invited to submit letters of interest to the City, which are forwarded to the City Council Personnel Subcommittee for interviews. He stated that results of the interview process are submitted to the City Council with a recommendation from the City Council Personnel Subcommittee. Minutes City Council Meeting 01/27/03 -2- Councilmembers discussed the current process. City Attorney oJenkins explained the notice that is required to be posted each December indicating the Commission and Committee Members terms that are scheduled to expire in the upcoming year. Councilmembers discussed various methods of considering re-appointments and indicated that they would like to know how the individual Commissioners and Committee Members feel their service is going and gain from their wisdom and collective experience. After discussion, the Personnel Subcommittee was directed to review this subject and prepare a recommendation for City Council consideration at an upcoming City Council meeting. OPEN AGENDA-APPROXIMATELY 8:00 P.M.-PUBLIC COMMENT WELCOME None. MATTERS FROM MEMBERS OF THE CITY COUNCIL Councilmember Pernell commented on correspondence that was forwarded to Assembly Member Alan Lowenthal by Palos Verdes Estates Mayor Rosemary Humphrey objecting to the Governor's budget proposal to remove the Vehicle License Fee "backfill" from local governments. He indicated and if there were no objection, that the Mayor could direct staff to prepare a similar letter for the Mayor's signature. There was no objection and staff was directed to prepare an appropriate letter. Mayor Lay commented on correspondence from Senator Betty Karnette requesting nominations for 27�' Senate District "Woman of the Year". He suggested that the City Council consider Ann Carley for this nomination. MATTERS FROM STAFF None. MATTERS FROM THE CITY ATTORNEY CLOSED SESSION The City Council finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the lbcal agency in the litigation. Existing Litigation: G.C. 54956.9(a) Judith Hassoldt and William Hassoldt, Individuals, Plaintiffs, vs City of Rolling Hills, et. al., Los Angeles County Superior Court, Case No. BC275012. No closed session was held. � ADTOURNMENT Hearing no further business before the City Council, Mayor Lay adjourned the meeting at 8:15 p.m. to an adjourned regular meeting of the City Council to be held on Thursday, February 6, 2003, beginning at 4:30 p.m., for the purpose of conducting a field review at 40 Eastfield Drive,Rolling Hills,California. Respectfully submitted, � �. b��� Marilyn L. Kern Deputy City Clerk Approved, B. Allen Lay Mayor Minutes City Council Meeting 01/27/03 -3- �