4/28/2003MINUTES OF
A REGULAR MEETING
OF THE
CITY COUNCIL OF THE
CITY OF ROLLING HILLS, CALIFORNIA
APRIL 28, 2003
CALL TO ORDER
A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor
Hill at 7:31 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling
Hills, California.
ROLL CALL
Councilmembers Present: Black, Lay, Mayor Pro Tem Heinsheimer and Mayor Hill.
Councilmembers Absent: Pernell (excused).
Others Present: Craig Nealis, City Manager.
Mike Jenkins, City Attorney.
Nan Huang, Finance Director.
Yolanta Schwartz, Planning Director.
Marilyn Kern, Deputy City Clerk.
Lt. John Herrera, LASD, Lomita Station.
CONSENT CALENDAR
Matters which may be acted upon by the City Council in a single motion. Any
Councilmember may request removal of any item from the Consent Calendar causing
it to be considered under Council Actions.
a. Minutes -Regular Meeting of April 14, 2003.
RECOMMENDATION: Approve as presented.
b. Payment of Bills.
RECOMMENDATION: Approve as presented.
c. Financial Statement for the Month of March, 2003.
RECOMMENDATION: Approve as presented.
d. BFI Recycling Tonnage Report for March, 2003.
RECOMMENDATION: Receive and file.
Mayor Pro Tem Heinsheimer moved that the City Council approve the recommendations in
the Consent Calendar. Councilmember Lay seconded the motion, which carried
unanimously.
PLANNING COMMISSION ITEMS
RESOLUTION NO. 2003-07. A RESOLUTION OF THE PLANNING COMMISSION OF
THE CITY OF ROLLING HILLS GRANTING A VARIANCE TO CONSTRUCT AN
ADDITION, WHICH WOULD ENCROACH INTO THE SIDE YARD SETBACK AT AN
EXISTING SINGLE-FAMILY RESIDENCE, AT 17 MIDDLERIDGE LANE NORTH, (LOT
5 -MR), IN ZONING CASE NO. 658, (POST).
City Manager Nealis presented the staff report outlining the applicants' request, providing
background regarding the property and Planning Commission action relative to Zoning Case
No. 658. Hearing no discussion, Mayor Hill called for a motion.
Mayor Pro Tem Heinsheimer moved that the City Council receive and file Resolution No.
2003-07. Councilmember Lay seconded the motion, which carried unanimously.
RESOLUTION NO. 2003-09. A RESOLUTION OF THE PLANNING COMMISSION OF
THE CITY OF ROLLING HILLS GRANTING A VARIANCE TO CONSTRUCT AN
ADDITION AND EXPANSION OF THE FRONT ENTRANCE WHICH WILL
ENCROACH INTO THE FRONT YARD SETBACK AND A VARIANCE TO RETAIN
THE EXISTING DRIVEWAY, WHICH EXCEEDS THE MAXIMUM PERMITTED
COVERAGE OF THE FRONT YARD AREA AT AN EXISTING SINGLE FAMILY
RESIDENCE LOCATED AT 6 OPEN BRAND ROAD, (LOT 112 -EF) IN ZONING CASE
NO. 659, (TABAZADEH).
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City Manager Nealis presented the staff report outlining the applicants' request, providing
background regarding the property and Planning Commission action relative to Zoning Case
No. 659. Hearing no discussion, Mayor Hill called for a motion.
Councilmember Lay moved that the City Council received and file Resolution No. 2003-09.
Mayor Pro Tem Heinsheimer seconded the motion, which carried unanimously.
TRAFFIC COMMISSION ITEMS
None.
PUBLIC HEARINGS
ZONING CASE NO. 653, REQUEST FOR A SITE PLAN REVIEW AND A
CONDITIONAL USE PERMIT TO CONSTRUCT A DETACHED GARAGE; REQUEST
FOR A SITE PLAN REVIEW AND A CONDITIONAL USE PERMIT TO CONSTRUCT A
GUESTHOUSE; REQUEST FOR A VARIANCE TO PERMIT ENCROACHMENT OF THE
PROPOSED DETACHED GARAGE INTO THE SIDE YARD SETBACK; AND REQUEST
FOR A VARIANCE TO LOCATE THE GUESTHOUSE IN THE REAR YARD AREA ON
A THROUGH LOT AT AN EXISTING SINGLE FAMILY RESIDENCE AT 40 EASTFIELD
DRIVE, (LOT 91 -EF), ROLLING HILLS, CA. AN ADDITION TO THE MAIN
RESIDENCE, WHICH DOES NOT REQUIRE DISCRETIONARY APPROVAL IS ALSO
PROPOSED. (TONSICH).
City Manager Nealis presented the applicant's request for a continuance indicating that they
are continuing to work on a revised plan. Hearing no objection, Mayor Hill continued the
public hearing to the next regular meeting of the City Council on Monday, May 12, 2003.
OLD BUSINESS
ORDINANCE NO. 291: AN ORDINANCE OF THE CITY OF ROLLING HILLS
AMENDING THE ROLLING HILLS MUNICIPAL CODE RELATING TO PERSONAL
CONDUCT.
City Manager Nealis presented the staff report indicating that this Ordinance is being
presented for consideration of second reading and adoption. Hearing no discussion, Mayor
Hill called for a motion.
Councilmember Lay moved that the City Council waive further reading and adopt Ordinance
No. 291. Mayor Pro Tem Heinsheimer seconded the motion, which carried unanimously.
RESOLUTION NO. 932: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS, CALIFORNIA, ASSIGNING TO THE CITY OF ROLLING HILLS
ESTATES A PORTION OF ITS AVAILABLE PROPOSITION C TRANSPORTATION
FUNDS.
RESOLUTION NO. 933: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS, CALIFORNIA, ASSIGNING TO THE CITY OF RANCHO PALOS
VERDES A PORTION OF ITS AVAILABLE PROPOSITION C TRANSPORTATION
FUNDS.
City Manager Nealis presented the staff report indicating that Resolution No. 932 and
Resolution No. 933 memorialize the City Council action at their last meeting to assign one-half
of the City of Rolling Hills portion of its available Proposition C Transportation Funds to the
City of Rolling Hills Estates and the other half to the City of Rancho Palos Verdes. Hearing no
discussion, Mayor Hill called for a motion.
Mayor Pro Tem Heinsheimer moved that the City Council adopt Resolutions No. 932 and No.
933. Councilmember Lay seconded the motion, which carried unanimously.
CONSIDERATION OF A DATE FOR THE CITY COUNCIL/RHCA BOARD OF
DIRECTORS JOINT MEETING.
City Manager Nealis reported that there was a conflict in the scheduled date of May 1, 2003 for
the City Council/RHCA Board of Directors Joint Meeting. Councilmembers proposed that
this meeting be held on Wednesday, May 14, 2003 at 7:30 p.m. and directed staff to
communicate this proposed date to the RHCA.
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CONSIDERATION OF CITY COUNCIL COMMITTEE ASSIGNMENTS.
Mayor Hill requested that this item be considered at the end of this evening's agenda.
NEW BUSINESS
CONSIDERATION OF A REPORT RELATIVE TO INCREASES IN THE CITY OF
ROLLING HILLS DEPOSIT FOR LIABILITY INSURANCE COVERAGE PROVIDED BY
THE CALIFORNIA JOINT POWERS INSURANCE AUTHORITY PRIMARILY DUE TO
EXISTING LITIGATION AGAINST THE CITY (JUDITH HASSOLDT AND WILLIAM
HASSOLDT, INDIVIDUALS, PLAINTIFFS, VS CITY OF ROLLING HILLS, et. al., LOS
ANGELES COUNTY SUPERIOR COURT, CASE No. BC 275012).
City Manager Nealis presented the staff report providing background regarding the increases
in the City's deposit for liability insurance coverage provided by the California Joint Powers
Insurance Authority. City Manager Nealis introduced Mr. Jon Shull, Executive Director of the
California Joint Powers Insurance Authority.
Mr. Shull commented on the City's previous lack of claims history and provided information
regarding the rolling retro and primary deposit calculations. He reported that due to the
financial difficulties that many cities are facing, the CJPIA Executive Committee has authorized
a one-time reduction of the primary deposit by 50% for this year for cities that choose to do
so, however, this money would be paid back in future deposits. Councilmember Black
expressed concern about this suggested reduction. In response to Councilmember Black, Mr.
Shull explained the asset pool and reserves held by the CJPIA and that the CJPIA is a member -
driven organization and the actuarial study supported the ability for the CJPIA to offer this
deposit adjustment this year. Mr. Shull also reported that since he had provided the
correspondence regarding the increase in the City's liability insurance coverage, a seconded
claim had been submitted against the City.
After a brief discussion regarding the calculations, Councilmembers thanked Mr. Shull for his
report.
CONSIDERATION OF REPORT REGARDING TRAFFIC ENFORCEMENT IN THE
CITY.
City Manager Nealis presented the staff report outlining the current costs for traffic
enforcement and the estimated cost estimate for overtime traffic enforcement.
Mayor Hill suggested that the City Council authorize the overtime traffic enforcement in the
City for approximately 60 days. Discussion ensued regarding the benefits of the proposed
extra traffic enforcement in the City. In response to Councilmember Lay, City Manager
Nealis explained that if the Regional Law Enforcement Committee authorizes an additional
traffic patrol car in the region, that it would probably be proposed to start on August 1, 2003.
Discussion ensued regarding timeframes for deployment of an overtime traffic patrol in the
City. Lieutenant Herrera indicated that the Sheriff's Department would be willing to work
with staff to determine times and locations where the overtime traffic patrol would be
deployed.
Mayor Pro Tem Heinsheimer moved that the City Council authorize 100 hours of additional
overtime traffic enforcement to be deployed at the direction of staff and Sheriff's Department
between now and through the July 4, 2003 weekend. Councilmember Black seconded the
motion, which carried unanimously. Councilmembers requested staff to update the City
Council of the impact of this additional service.
CONSIDERATION OF REQUEST FOR PROPOSAL FOR NEW HAND HELD 2 -WAY
EMERGENCY RADIOS.
City Manager Nealis presented the staff report providing background regarding the proposed
Request For Proposal and specifications for hand held 2 -way emergency radios.
Councilmembers discussed the costs per unit for the proposed system. City Manager Nealis
explained that Motorola radios were selected to standardize the RFP and were consistent with
existing radios owned by the City. Mayor Hill reported that most emergency service agencies
utilize Motorola radios.
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Mayor Pro Tem Heinsheimer suggested that this item be held on agenda until all
Councilmembers are present and for further research. Hearing no objection, Mayor Hill so
ordered.
CONSIDERATION OF THE COUNTY OF LOS ANGELES REVISED COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM ANNUAL CONTRACT.
RESOLUTION NO. 934: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS, CALIFORNIA, APPROVING A REVISED REIMBURSABLE
CONTRACT BETWEEN THE CITY AND THE COUNTY OF LOS ANGELES FOR THE
IMPLEMENTATION OF THE COMMUNITY DEVELOPMENT BLOCK GRANT
PROGRAM.
City Manager Nealis presented the staff report indicating the adoption of this Resolution
extends the City's performance date for these funds. He explain that previously, these funds
have been allocated to the City of Rancho Palos Verdes for their low and moderate income
home improvement program. Hearing no discussion, Mayor Hill called for a motion.
Mayor Pro Tem Heinsheimer moved that the City Council adopt Resolution No. 934.
Councilmember Lay seconded the motion, which carried unanimously.
OPEN AGENDA - APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME
Mr. Richard Colyear, 35 Crest Road West, commented on the increase in traffic enforcement
approved by the City Council and suggested that an article be placed in the Citywide
Newsletter regarding the initiation of this additional service. Mr. Colyear also commented on
his concerns about pedestrians that walk in the middle of Crest Road.
Mr. Colyear also suggested that the City's Website be noted on the back of the Citywide
Newsletter so residents could view the final Agenda for the upcoming City Council meeting in
the event that a subject were added or deleted after the Newsletter is sent to residents.
In response to Mr. Colyear, City Attorney Jenkins stated that the entire Section 9.20 of the
Municipal Code will be removed with the adoption of Ordinance No. 291.
MATTERS FROM MEMBERS OF THE CITY COUNCIL
CONSIDERATION OF CITY COUNCIL COMMITTEE ASSIGNMENTS.
Mayor Hill indicated that he would provide the assignments at the next City Council meeting.
Councilmember Black commented on the City's increased cost for insurance and expressed
concern about the impact that the Hassoldt litigation had on this increase and indicated that he
feels that the community should be made aware of this issue. The City Council concurred that
further dissemination of information related to this issue could be accomplished during the FY
2003-04 Municipal Budget process.
Councilmember Lay encouraged staff to advertise the fact that the City Council has doubled
the traffic enforcement in the City in the Citywide Newsletter as a method to deter speeding
vehicles and other traffic safety regulation offenders in the City.
MATTERS FROM STAFF
None.
At 8:25 p.m., Mayor Hill adjourned the meeting to a closed session.
MATTERS FROM THE CITY ATTORNEY
CLOSED SESSION
The City Council finds, based on advice from legal counsel, that discussion in open
session will prejudice the position of the local agency in the litigation.
Existing Litigation:
G.C. 54956.9(a)
Judith Hassoldt and William Hassoldt, Individuals, Plaintiffs, vs City of Rolling Hills, et.
al., Los Angeles County Superior Court, Case No. BC275012.
No action was taken in closed session.
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MEETING RECONVENED
Mayor Hill reconvened the meeting at 8:29 p.m.
ADJOURNMENT
Hearing no further business before the City Council, Mayor Hill adjourned the meeting at 8:29
p.m. to the next regular meeting of the City Council to be held on Monday, May 12, 2003,
beginning at 7:30 p.m., in the City Council Chambers, at City Hall, 2 Portuguese Bend Road,
Rolling Hills, California.
Approved,
Frank E. Hill
Mayor
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Respectfully submitted,
R p_XnJ
Marilyn L. kern
Deputy City Clerk
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