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6/9/2003MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA JUNE 9, 2003 CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Hill at 7:35 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Councilmembers Present: Black, Lay, Pernell Mayor Pro Tem Heinsheimer and Mayor Hill. Councilmembers Absent: None. Others Present: Craig Nealis, City Manager. Yolanta Schwartz, Planning Director. Nan Huang, Finance Director. Marilyn Kern, Deputy City Clerk. Lt. Gregg Ahn, LASD, Lomita Station. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. a. Minutes -Regular Meeting of May 26, 2002. RECOMMENDATION: Approve as presented. b. Payment of Bills. RECOMMENDATION: Approve as presented. Mayor Pro Tem Heinsheimer moved that the City Council approve the recommendations in the Consent Calendar. Councilmember Lay seconded the motion, which carried unanimously by those Councilmembers in attendance. PLANNING COMMISSION ITEMS None. TRAFFIC COMMISSION ITEMS CONSIDERATION OF A RECOMMENDATION FROM THE TRAFFIC COMMISSION RELATIVE TO FY 2003-04 BID SPECIFICATIONS AND REQUEST FOR PROPOSAL FOR REPLACEMENT OF TRAFFIC STRIPING AND PAVEMENT MARKINGS IN THE CITY OF ROLLING HILLS. City Manager Nealis presented the staff report regarding the FY 2003-04 Citywide Traffic Striping and Pavement Marking Project and the Traffic Commission's recommendation to approve the RFP. He also explained that the RHCA intends to repave Portuguese Bend Road either in Fall, 2003 or Spring, 2004 and indicated that staff will coordinate the restriping of this roadway with the RHCA. Mayor Pro Tem Heinsheimer moved that the City Council approve the FY 2003-04 Bid Specifications and Request for Proposal for the replacement of traffic striping and pavement markings in the City as recommended by the Traffic Commission and that staff be directed to advertise for this project. Councilmember Lay seconded the motion, which carried unanimously by those Councilmembers in attendance. CONSIDERATION OF A RECOMMENDATION FROM THE TRAFFIC COMMISSION RELATIVE TO PALOS VERDES ART CENTER AFFAIRE EXTRAORDINAIRE HOME TOUR GALA EVENT ON JULY 24, 2003. City Manager Nealis presented the staff report providing background regarding the request from the PV Art Center to conduct a home tour at 1 Acacia Lane on July 24, 2003 and the Traffic Commission's recommendation that the City Council approve the request. Hearing no discussion, Mayor Hill called for a motion. Minutes City Council Meeting 06/09/03 -1- Councilmember Lay moved that the City Council approve the request from the PV Art Center to conduct a home tour at 1 Acacia Lane on July 24, 2003 subject to the conditions of approval recommended by the Traffic Commission. Mayor Pro Tem Heinsheimer seconded the motion, which carried unanimously by those Councilmembers in attendance. PUBLIC HEARINGS CITY OF ROLLING HILLS DRAFT BUDGET INCLUDING THE ANNUAL REPORT ON: GENERAL FUND, COMMUNITY FACILITIES FUND, MUNICIPAL SELF INSURANCE FUND, REFUSE COLLECTION FUND, SOLID WASTE CHARGES, COPS FUND, TRAFFIC SAFETY FUND, TRANSIT FUND -PROP. A, TRANSIT FUND -PROP. C, FOR FISCAL YEAR 2003-04. City Manager Nealis presented a summary of the FY 2003-04 Budget Message and the recommendation of the Budget/Finance Subcommittee. Mayor Hill opened the public hearing. Mayor Pro Tem Heinsheimer commented on the Budget/Finance Subcommittee's review of the draft budget. In response to Councilmember Pernell, City Manager Nealis explained the "rolling retro" associated with the California Joint Powers Insurance Authority deposit. Hearing no public testimony or further discussion, Mayor Hill continued the public hearing to next regular meeting of the City Council scheduled to be held on Monday, June 23, 2003. Mayor Hill commended the Budget/Finance Subcommittee and staff for the work on the draft budget. OLD BUSINESS None. NEW BUSINESS CONSIDERATION OF A MEDIA PRESENTATION CENTER FOR THE CITY COUNCIL CHAMBERS. City Manager Nealis presented the staff report regarding the proposed media presentation center, the previous City Council consideration of this project and the Computer Consultant's recommendation of equipment for the media presentation center. City Manager Nealis explained that the system may be used for emergency preparedness purposes as well as other presentations to the City Council, Commissions and Committees of the City. He explained the Computer Consultants review of the media presentation used by the City of Palos Verdes Estates. He indicated that there are adequate funds in budget to complete this project as recommended by the Consultant. In response to Councilmember Lay, City Manager Nealis explained that the City of Palos Verdes Estates may use their system more often than the City of Rolling Hills due to commercial development proposals in that City. Councilmember Lay commented on Power Point presentations that he has seen and that they are generally driven by an individual's lap top computer. City Manager Nealis reported on the two groups that expressed a desire to make presentations to the City Council using Power Point systems. Mayor Pro Tem Heinsheimer commented on the use of the system for disaster preparedness and at the Planning Commission level. He indicated that he feels that once such a system is installed that it would encourage more people to use it. Councilmember Pernell commented on the technology involved in such a system and expressed that he has not heard a huge request for this type of system. The arrival of Councilmember Black was noted. Mr. Ron Osborne, Computer Consultant, indicated that he was left with the impression that the City of Palos Verdes Estates uses the system in their Council Chambers quite often. He stated that he feels that the system would be used were it to be installed. He indicated that several years ago that he had interviewed local architects and at that time they gave him the impression that they would be interested in being able to present their cases electronically. Discussion ensued regarding the proposed double screen for the system. Mr. Osborne explained how the screens would be mounted and lowered electrically. In response to Councilmember Lay, Mr. Osborne explained that it is proposed that presenters use one of the Minutes City Council Meeting 06/09/03 IPA 1 1 City's existing Mac computers running Virtual PC as well to alleviate mismatches in hardware. In response to Councilmember Lay Mr. Osborne stated that the system would accommodate the use of an individual's lap top computer system. Councilmember Lay indicated that to reduce costs and preserve the architectural integrity of the Council Chambers, that a single screen mounted on the north side of the Council Chambers and a single projector system mounted on the south side, be considered. Further discussion ensued regarding the type of screen proposed for the system and other types of screens that may be used. Mayor Hill suggested the use of a double-faced screen if that type of equipment is available. Councilmember Lay supported the implementation of a media system and indicated that he feels it would be used with increased frequency as time passes. Councilmember Black requested that the system be able to accommodate the overhead projection of photographs as well. After discussion, and hearing no objection, staff was directed to return with an RFP for a single screen/ projector system also capable of projecting photographs with the screen to be mounted on the north side of the Council Chambers. OPEN AGENDA - APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME None. MATTERS FROM MEMBERS OF THE CITY COUNCIL In response to Councilmember Black, City Manager Nealis explained that a minimal amount of funds in fines and forfeitures collected by the Courts from traffic citations are returned to the City. Councilmember Black requested that the City Attorney be prepared to discuss Edison issues at an appropriate time at the City Council/RHCA Joint Meeting on 6/11/03. MATTERS FROM STAFF None. MATTERS FROM THE CITY ATTORNEY CLOSED SESSION The City Council finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the local agency in the litigation. Existing Litigation: G.C. 54956.9(a) Judith Hassoldt and William Hassoldt, Individuals, Plaintiffs, vs City of Rolling Hills, et. al., Los Angeles County Superior Court, Case No. BC275012. No closed session was held. ADTOURNMENT Hearing no further business before the City Council, Mayor Hill adjourned the meeting at 8:00 p.m. to an adjourned regular meeting of the City Council to be held on Wednesday, June 11, 2003, beginning at 7:30 p.m., for the purpose of conducting a Joint Meeting with the Rolling Hills Community Association Board of Directors, in the City Council Chambers, at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Approved, i Frank E. Hill Mayor Minutes City Council Meeting 06/09/03 Respectfully submitted, RQA,�,,J Marilyn Kern Deputy City Clerk -3-