8/11/2003MINUTES OF
A REGULAR MEETING
OF THE
CITY COUNCIL OF THE
CITY OF ROLLING HILLS, CALIFORNIA
AUGUST 11, 2003
CALL TO ORDER
A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor
Hill at 7:30 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling
Hills, California.
ROLL CALL
Councilmembers Present: Lay, Pernell, Mayor Pro Tem Heinsheimer and Mayor Hill.
Councilmembers Absent: Black (excused).
Others Present: Craig Nealis, City Manager.
Mike Jenkins, City Attorney.
Yolanta Schwartz, Planning Director.
Marilyn Kern, Deputy City Clerk.
CONSENT CALENDAR
Matters which may be acted upon by the City Council in a single motion. Any
Councilmember may request removal of any item from the Consent Calendar causing
it to be considered under Council Actions.
a. Minutes - (1) Adjourned Regular Meeting July 28, 2003 and (2) Regular Meeting
July 28, 2003.
RECOMMENDATION: Approve as presented.
b. Payment of Bills.
RECOMMENDATION: Approve as presented.
Mayor Pro Tem Heinsheimer moved that the City Council approve the recommendations in
the Consent Calendar. Councilmember Lay seconded the motion, which carried unanimously
by those Councilmembers in attendance.
PLANNING COMMISSION ITEMS
None.
TRAFFIC COMMISSION ITEMS
CONSIDERATION OF RECOMMENDATION BY THE TRAFFIC COMMISSION FOR A
30 -DAY TRIAL PERIOD DEMONSTRATION PROJECT FOR A CHADWICK SCHOOL
BUS PICKUP IN THE CITY HALL PARKING LOT.
City Manager Nealis presented the staff report outlining the request from Chadwick School
for a private bus pickup location in the City Hall parking lot and provided information relative
to the Traffic Commission's recommendation that the City Council approve the request for a
30 -day trial period demonstration project and the conditions that were established by the
Commission. He explained that the proposed 7:28 a.m. pickup time should not conflict with
the Community Association's road use permit process and workers entering the City. He
further indicated that the Traffic Commission had requested to review the status of this
demonstration project at their September meeting. City Manager Nealis explained that the
City Attorney had suggested a letter agreement be drafted if the City Council approves the
proposed demonstration project and that a more formal agreement be considered if the
Traffic Commission recommends, and the City Council approves this request on a permanent
basis after review in September.
Mr. Jim Hartman, Business Manager, Chadwick School, explained that it is requested that the
project begin with the first day of school in September, 2003.
Discussion ensued regarding the proposed bus pickup. City Manager Nealis reported that the
Traffic Commission agreed to conduct a special meeting if a pressing issue related to this
service comes up before their September meeting during the 30 -day trail period. In response
to Councilmember Pernell, City Manager Nealis explained that Mr. Hartman had explained
that approximately 45 Rolling Hills families have students attending Chadwick School but that
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10 are expected to participate in this service. Mr. Hartman explained that the School had been
mandated to provide a car pool system to reduce traffic on Palos Verdes Drive North. In
response to Councilmember Pernell, Mr. Hartman stated that a parent would be onsite to
supervise the children while they wait for the bus and that the supervising parent would
arrive at 7:15 a.m. City Manager Nealis explained that staff would monitor the service. Mr.
Hartman stated that he would be onsite during the first few days to monitor the program.
Councilmember Lay suggested that the program only be discontinued if a problem arises.
City Manager Nealis indicated that a right to terminate clause would be included in the letter
agreement. Mr. Hartman offered that the School would also discontinue the service if a
problem arises.
Councilmember Lay moved that the City Council approve the recommendation of the Traffic
Commission for a 30 -Day Trial Period Demonstration Project for a Chadwick School private
bus pickup service in the City Hall Parking Lot with the conditions established by the Traffic
Commission. Mayor Pro Tem Heinsheimer seconded the motion, which carried unanimously
by those Councilmembers in attendance.
PUBLIC HEARINGS
CONSIDERATION OF RESOLUTION NO. 939: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, FINDING THE CITY TO
BE IN CONFORMANCE WITH THE CONGESTION MANAGEMENT PROGRAM
(CMP) AND ADOPTING THE CMP LOCAL IMPLEMENTATION REPORT, IN
ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE SECTION 65089.
City Manager Nealis presented the staff report providing background regarding the City's
conformance with the Congestion Management Program and he introduced Resolution No.
939. Mayor Hill opened the public hearing. Hearing no public comment or discussion, the
closed the public hearing and called for a motion.
Mayor Pro Tem Heinsheimer moved that the City Council adopt Resolution No. 939.
Councilmember Pernell seconded the motion, which carried unanimously by those
Councilmembers in attendance.
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RESOLUTION NO. 940: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS GRANTING SITE PLAN REVIEW APPROVAL TO PERMIT THE
CONSTRUCTION OF A SWIMMING POOL/SPA ON A PROPERTY THAT REQUIRES
DISCRETIONARY REVIEW, DUE TO EXISTING STRUCTURAL DEVELOPMENT
APPROVED IN MARCH 2001, AT A SINGLE FAMILY RESIDENCE, AT 10
PORTUGUESE BEND ROAD, LOT 52-RH, IN ZONING CASE NO. 660, (HWUNG).
City Manager Nealis presented the staff report indicating that the City Council previously
closed the public hearing relative to Zoning Case No. 660 and directed staff to prepare a
resolution approving the proposed pool and spa. City Manager Nealis reported that the
applicant had contacted staff earlier in the day and indicated that the design of the pool had
been changed to a narrower design and rotated on the property. He stated that it still remains
an equal distance from the setback area at the rear of the property.
In response to Councilmember Lay, City Manager Nealis explained that the adjustment to the
pool would change the decking layout in that less of it would be in the rear of the property.
Mr. Criss Gunderson, applicants' representative, explained that the basic hardscape layout was
not formally designed. He stated that the plan is for basic hardscape around the pool area to
assist with general maintenance. In response to Councilmember Lay City Manager Nealis
stated that the hardscape quantity is included in the calculation for total lot coverage. He
explained that a maximum square footage of hardscape is included in the approval which is
1,000 sq. ft. and that this amount may not be exceeded. He said that the driveway is accounted
for in the previous resolution of approval for the Site Plan Review. In response to
Councilmember Lay, City Manager Nealis explained that the hardscape is not considered a
structure. Councilmembers discussed the total hardscape areas included in the plan. City
Manager Nealis explained how the calculations are determined in structural and total lot
coverages. Mr. Gunderson explained that the total flatwork coverage is just under 14% and
the total lot coverage is nearly 27% against the 35% maximum.
City Manager Nealis reported that when staff learned of the change in the pool layout this
afternoon, that they contacted the neighboring property owner who expressed that he did not
object to the new configuration of the pool.
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Councilmember Lay moved that the City Council adopt Resolution No. 940. Councilmember
Pernell seconded the motion, which carried unanimously by those Councilmembers in
attendance. Staff was directed to ensure that the proposed hardscape did not increase beyond
the approved quantity in the plan.
NEW BUSINESS
CONSIDERATION OF A REQUEST FOR PROPOSAL FOR A MEDIA PRESENTATION
CENTER FOR THE CITY COUNCIL CHAMBERS.
City Manager Nealis presented the staff report outlining the request for proposal for the
purchase of a media presentation center for the City Council Chambers. He reported that the
RFP called for a single screen as requested by the City Council and a projector capable of
projecting photographs and opaque material as requested by Councilmember Black
previously. Councilmember Heinsheimer requested that staff ensure that the system be able
to accommodate all types of media. Hearing no further discussion, Mayor Hill called for a
motion.
Councilmember Lay moved that the City Council approve the Request for Proposal and that
staff be direct staff to proceed with the process. Councilmember Pernell seconded the motion,
which carried unanimously by those Councilmembers in attendance. Staff was directed to
make sure that the system could accommodate all types of media.
OPEN AGENDA - APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME
None.
MATTERS FROM MEMBERS OF THE CITY COUNCIL
Councilmember Pernell commented on the STP -L funds that had been offered to the Peninsula
Cities. Staff was directed to determine if the Peninsula Seniors could be considered eligible
recipients of these funds.
Mayor Hill reported that long time Rolling Hills resident Dr. Victor Makita passed away
recently. He also queried whether any Councilmembers desired to respond to the request by
the South Bay Cities Council Governments for letters regarding the potential 310 area code
split. No direction was offered by the City Council.
MATTERS FROM STAFF
City Manager Nealis reported that the first phase of this year's additional traffic enforcement
services began on Monday, August 4, 2003 and that 16 citations were issued during the first
week.
MATTERS FROM THE CITY ATTORNEY
At 8:00 p.m. the meeting was recessed to a closed session.
CLOSED SESSION
The City Council finds, based on advice from legal counsel, that discussion in open
session will prejudice the position of the local agency in the litigation.
Existing Litigation:
G.C. 54956.9(a)
Judith Hassoldt and William Hassoldt, Individuals, Plaintiffs, vs City of Rolling Hills, et.
al., Los Angeles County Superior Court, Case No. BC275012.
Initiation of Litigation:
G.C. 54956.9(c)
One case.
At 8:27, City Attorney Jenkins stated that no reportable action was taken by the City Council
in closed session.
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ADTOURNMENT
Hearing no further business before the City Council, Mayor Hill adjourned the meeting at 8:28
p.m. to the next regular meeting of the City Council to be held on Monday, August 25, 2003,
beginning at 7:30 p.m., in the City Council Chambers, at City Hall, 2 Portuguese Bend Road,
Rolling Hills, California.
Respectfully submitted,
Approved,
Frank E. Hill
Mayor
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Marilyn Kern
Deputy City Clerk
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