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9/8/2003MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA SEPTEMBER 8, 2003 CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Hill at 7:30 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Councilmembers Present: Black, Lay, Pernell, Mayor Pro Tem Heinsheimer and Mayor Hill. Councilmembers Absent: None. Others Present: Craig Nealis, City Manager. Yolanta Schwartz, Planning Director. Marilyn Kern, Deputy City Clerk. Lt. John Herrera, LASD, Lomita Station. Captain Dave Courtney, LAFD, Station 56: Art Yoon, Cox Communications. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. a. Minutes - Regular Meeting August 25, 2003. RECOMMENDATION: Approve as presented. b. Payment of Bills. RECOMMENDATION: Approve as presented. C. Consideration of correspondence from Cox Communications regarding potential rate adjustment for equipment. RECOMMENDATION: Approve as presented/provide direction. Councilmember Pernell moved that the City Council approve the recommendations in the Consent Calendar. Councilmember Black requested that the minutes of the regular meeting held August 25, 2003 be pulled and seconded the motion, as amended, that the remainder of the items on the Consent Calendar be approved. The motion carried unanimously. Minutes - Regular Meeting August 25, 2003. Councilmember Black requested that the minutes be amended to reflect that under Matters from Staff that he had objected to the amendments to the contract agreement between the City and the Subdivider of 17 and 18 Portuguese Bend Road. Hearing no objection, Mayor Hill ordered that the minutes of August 25, 2003 be approved as amended. PLANNING COMMISSION ITEMS None. TRAFFIC COMMISSION ITEMS None. PUBLIC HEARINGS CITIZENS OPTION FOR PUBLIC SAFETY (COPS) PUBLIC HEARING. RESOLUTION NO. 941: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, ESTABLISHING A RESERVE ACCOUNT WITHIN THE GENERAL FUND FOR THE CITIZENS OPTION FOR PUBLIC SAFETY (COPS) PROGRAM AND MAKING APPROPRIATIONS THEREFROM. City Manager Nealis presented the staff report providing background regarding the Citizens Option for Public Safety Program and the proposed expenditures of these funds as described in the FY 2003-04 Budget. Mayor Hill opened the public hearing. Hearing no public testimony or discussion, he closed the public hearing and called for a motion. Minutes City Council Meeting 09/08/03 -1- Councilmember Pernell moved that the City Council adopt Resolution No. 941. Mayor Pro Tem Heinsheimer seconded the motion, which carried unanimously. OLD BUSINESS RESOLUTION NO. 942: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS AUTHORIZING THE TRANSFER OF A PORTION OF THE CITY OF ROLLING HILLS' ALLOCATION OF SURFACE TRANSPORTATION PROGRAM LOCAL (STP -L) FUNDS TO THE CITY OF RANCHO PALOS VERDES. RESOLUTION NO. 943: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS AUTHORIZING THE TRANSFER OF A PORTION OF THE CITY OF ROLLING HILLS' ALLOCATION OF SURFACE TRANSPORTATION PROGRAM LOCAL (STP -L) FUNDS TO THE CITY OF ROLLING HILLS ESTATES. City Manager Nealis presented the staff report indicating that Resolution No. 942 and Resolution 943 had been prepared to memorialize the action taken at the last City Council meeting relative to transferring the City's allocation of STP -L funds to Rancho Palos Verdes and Rolling Hills Estates. Hearing no discussion, Mayor Hill called for a motion Councilmember Lay moved that the City Council adopt Resolution No. 942 and Resolution No 943. Councilmember Pernell seconded the motion, which carried unanimously. NEW BUSINESS RESOLUTION NO. 944: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS APPROVING A MODIFICATION (EXTENSION OF TIME) TO CITY COUNCIL RESOLUTION NO. 923 AND APPROVING AN EXTENSION TO A PREVIOUSLY APPROVED SITE PLAN REVIEW FOR GRADING AND CONSTRUCTION OF A NEW SINGLE FAMILY RESIDENCE AND VARIANCES TO EXCEED THE MAXIMUM PERMITTED DISTURBED AREA OF THE LOT AND TO CONSTRUCT A RETAINING WALL WHICH WOULD ENCROACH INTO THE REAR YARD SETBACK IN ZONING CASE NO. 645 AT 20 EASTFIELD DRIVE, (LOT 83 -EF) DYER. City Manager Nealis presented the staff report outlining the request of the applicant for a one- year time extension in Zoning Case No. 645. Hearing no discussion, Mayor Hill called for a motion. Mayor Pro Tem Heinsheimer moved that the City Council adopt Resolution No. 944. Councilmember Lay seconded the motion, which carried unanimously. CONSIDERATION OF A RECOMMENDATION FROM THE PENINSULA REGIONAL LAW ENFORCEMENT COMMITTEE FOR HIGH TECHNOLOGY GRANT FUND (CLEEP) EXPENDITURES. City Manager Nealis presented the staff report providing information about the CLEEP Funds, the recommendation of the Peninsula Regional Law Enforcement Committee that the City Council authorize expenditures of these funds for the high technology equipment requested by Lomita Station. He also described the computer and traffic investigation equipment that had been requested by the Department and the cost sharing proposal of the Regional Law Committee that included that Rolling Hills should fund 10% of the total cost. Mayor Pro Tem Heinsheimer moved that the City Council approve the recommendation of the Peninsula Regional Law Enforcement Committee relative to expenditures of High Technology Grant Funds (CLEEP) for the specified equipment at Lomita Station. Councilmember Lay seconded the motion, which carried unanimously. Councilmember Pernell commented on the City's involvement with the Peninsula Regional Law Enforcement Committee and Rolling Hills' economic reliance on these other municipalities that ultimately result in the cost-effective delivery of municipal services in Rolling Hills. He expressed that the City's involvement in the regional deployment of law enforcement provides a cost savings to the City and stressed the cooperative importance of City Council support to take actions such as the allocation of the STP -L Funds to Rancho Palos Verdes and Rolling Hills Estates, when funds cannot be used in Rolling Hills. OPEN AGENDA - APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME Captain Dave Courtney, LAFD - Station 56, introduced himself to the City Council. He offered the services of the Department to assist the City in matters of mutual concern. He commented on the services offered by the West Vector Control District, motorbikes on Minutes City Council Meeting 09/08/03 -2- 1 1 I I, IJ equestrian trails and the efforts of the Department in local weed abatement. In response to Councilmember Pernell, Captain Courtney provided information on this background with the Department. MATTERS FROM MEMBERS OF THE CITY COUNCIL Councilmember Black inquired about the status of the letter to the School District regarding test scores at local schools. City Manager Nealis explained that the initial letter had been sent to Councilmembers for comment and to date, all Councilmembers had not returned comments. Councilmember Black also inquired about the recent letter received from Dr. Robert Marshall regarding the undergrounding of utilities in connection with his subdivision. City Manager Nealis explained the City's position in this matter and indicated that Dr. Marshall had been sent correspondence requiring him to sign the agreement by September 15, 2003 or the City would record a Notice of Non -Compliance against his properties. He reported that if there are thoroughly researched technical issues relating to the undergrounding, such as were presented to the City Council in 1997 regarding the span of the canyon, then those could be presented by the applicant after full in-depth review by Edison and Staff. MATTERS FROM STAFF None. MATTERS FROM THE CITY ATTORNEY CLOSED SESSION The City Council finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the local agency in the litigation. Existing Litigation: G.C. 54956.9(a) Judith Hassoldt and William Hassoldt, Individuals, Plaintiffs, vs City of Rolling Hills, et. al., Los Angeles County Superior Court, Case No. BC275012. No closed session was held. ADIOURNMENT Hearing no further business before the City Council, Mayor Hill adjourned the meeting at 8:11 p.m. to the next regular meeting of the City Council to be held on Monday, September 22, 2003, beginning at 7:30 p.m., in the City Council Chambers, at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Approved ,, Frank E. Hill Mayor 00E� 7.) V�Az Minutes City Council Meeting 09/08/03 Respectfully submitted, �pA�X Marilyn Ke+ Deputy City Clerk -3-