11/10/2003MINUTES OF
A REGULAR MEETING
OF THE
CITY COUNCIL OF THE
CITY OF ROLLING HILLS, CALIFORNIA
NOVEMBER 10, 2003
CALL TO ORDER
A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor
Hill at 7:30 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling
Hills, California.
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ROLL CALL
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Councilmembers Present: Black, Lay, Pernell, Mayor Pro Tem Heinsheimer and Mayor
Hill.
Councilmembers Absent: None.
Others Present: Craig Nealis, City Manager.
Mike Jenkins, City Attorney.
Yolanta Schwartz, Planning Director.
Marilyn Kern, Deputy City Clerk.
CONSENT CALENDAR
Matters which may be acted upon by the City Council in a single motion. Any
Councilmember may request removal of any item from the Consent Calendar causing
it to be considered under Council Actions.
a. Minutes - Regular Meeting of October 27, 2003.
RECOMMENDATION: Approve as presented.
b. Payment of Bills.
RECOMMENDATION: Approve as presented.
C. Consideration of lease between the City of Rolling Hills and the Rolling Hills
Community Association.
RECOMMENDATION: Approve as presented.
d. Approval of purchase of native plants and Dri Pack watering devices for a
Wildlife Preservation Committee Demonstration Project.
RECOMMENDATION: Approve as presented.
Mayor Pro Tem Heinsheimer moved that the City Council approve the recommendations in
the Consent Calendar. Councilmember Pernell seconded the motion. In response to
Councilmember Black, City Manager Nealis provided an explanation of various expenditures.
The motion carried unanimously.
PLANNING COMMISSION ITEMS
RESOLUTION NO. 2003-21. A RESOLUTION OF THE PLANNING COMMISSION OF
THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW
AND CONDITIONAL USE PERMIT FOR THE CONSTRUCTION OF A DETACHED
GARAGE, AND GRANTING A VARIANCE TO PERMIT THE GARAGE TO
ENCROACH INTO THE SIDE YARD SETBACK AT AN EXISTING SINGLE FAMILY
RESIDENCE IN ZONING CASE NO. 668 AT 5 PINE TREE LANE. (LOT 94-RH)
(ULLRICH).
City Manager Nealis presented the staff report outlining the applicant's request and provided
background regarding the property and Planning Commission action relative to Zoning Case
No. 668. Hearing no discussion, Mayor Hill.called for a motion.
Mayor Pro Tem Heinsheimer moved that the City Council receive and file Resolution No.
2003-21. Councilmember Black seconded the motion, which carried unanimously.
TRAFFIC COMMISSION ITEMS
CONSIDERATION OF A RECOMMENDATION FROM THE TRAFFIC COMMISSION
RELATIVE TO THE PRIVATE BUS PICKUP AND DROP-OFF ,PROGRAM FOR
CHADWICK SCHOOL.
City Manager Nealis presented the staff report providing background regarding the private
bus pickup program implemented by. Chadwick School and the Traffic Commission
recommendation that the City Council approve a license agreement for the continuation of
this service beyond the trial period.
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Councilmember Black expressed concern that the agreement was open-ended. After a brief
discussion regarding whether the agreement should contain a term, it was decided that an
expiration date should be added. Councilmember Lay indicated that he feels that the term
should be for at least two years. Mayor Pro Tem Heinsheimer suggested that the agreement
expire and the end of the 2004/05 school year. Hearing no further discussion Mayor Hill
called for a motion.
Mayor Pro Tem Heinsheimer moved that the City Council approve the License Agreement
between the City and Chadwick School as amended to reflect that the agreement will expire at
the end of the 2004/05 school year. Councilmember Lay seconded the motion, which carried
unanimously.
PUBLIC HEARING - CONTINUED
CONSIDERATION OF AN APPEAL OF A PLANNING COMMISSION DECISION TO
DENY A REQUEST FOR A VARIANCE TO ENCROACH INTO THE NORTH SIDE
YARD SETBACK WITH A PARTIALLY CONSTRUCTED BLOCK WALL AT AN
EXISTING SINGLE FAMILY RESIDENCE IN ZONING CASE NO. 671 AT 6
PACKSADDLE ROAD EAST. (LOT 31 -SF) (MURRELL).
City Manager Nealis presented the staff report outlining the applicant's appeal of the Planning
Commission's denial of Zoning Case No. 671 and provided background regarding the
property.
Mayor Hill opened the public hearing and called for testimony.
Mayor Pro Tem Heinsheimer commented that the City Council will conduct a field trip to the
subject property and indicated that any testimony that the applicant wishes to convey to the
City Council could be discussed at the field trip.
Mr. John Juge, applicant's representative, briefly commented on the proposed project and
indicated that the wall had been referred to as a partially completed wall in all documents
issued by the City however, the wall had been completed prior to any notification from the
City. Mr. Juge commented on the applicant's case before the RHCA View Committee and
their requirement that the certain trees and shrubs be removed which caused cause a problem
with the stability of a slope in the area. He explained that the applicant had inquired at the
County about constructing a wall and was told that no permits were required.
Hearing no further testimony or discussion, Mayor Hill continued the public hearing to an
adjourned regular meeting of the City Council scheduled for Wednesday, November 12, 2003
for the purpose of conducting a field review of the property.
PUBLIC HEARINGS
RESOLUTION NO. 2003-22. A RESOLUTION OF THE PLANNING COMMISSION OF
THE CITY OF ROLLING HILLS RECOMMENDING APPROVAL TO THE CITY
COUNCIL OF A VESTING TENTATIVE PARCEL MAP NO. 22333, SUBDIVISION NO.
85, A REQUEST TO SUBDIVIDE A 5.15 ACRE EXISTING LOT, DEVELOPED WITH ONE
RESIDENTIAL UNIT, INTO TWO SINGLE FAMILY RESIDENTIAL LOTS FRONTING
ON PINE TREE LANE IN ZONING CASE NO. 665. (ULLRICH).
City Manager Nealis presented the staff report outlining the applicant's request and providing
background regarding the property and the Planning Commission's action relative to Zoning
Case No. 665. Mayor Hill opened the public hearing and called for testimony.
Dr. Reinhold Ullrich, applicant, indicated that he feels that the materials provided by staff well
documented his subdivision request.
Hearing no further discussion or testimony, Mayor Hill continued the public hearing to an
adjourned regular meeting of the City Council scheduled for Wednesday, November 12, 2003
for the purpose of conducting a field review of the property.
CONSIDERATION OF ORDINANCE NO. 292: AN ORDINANCE OF THE CITY OF
ROLLING HILLS MODIFYING THE COMPOSITION OF THE COMMITTEE ON TREES
AND VIEWS AND AMENDING TITLE 17 (ZONING) CHAPTER 17.26 OF THE
ROLLING HILLS MUNICIPAL CODE.
City Manager Nealis presented the staff report providing background and Planning
Commission action relative to Ordinance No. 292. Mayor Hill opened the public hearing and
called for testimony. Mayor Pro Tem Heinsheimer suggested that the Ordinance be amended
to have the word "arborists" replace "tree surgeons" in Section 4.
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Hearing no testimony or further discussion, Mayor Hill called for a motion. Councilmember
Lay moved that the City Council waive further reading and introduce Ordinance No. 292 as
amended with the word "arborists" replacing "tree surgeons" in Section 4. Mayor Pro Tem
Heinsheimer seconded the motion, which carried unanimously. The public hearing was
continued to the next regular meeting of the City Council scheduled to be held on Monday,
November 24, 2003 for consideration of second reading and adoption.
OLD BUSINESS
RESOLUTION NO. 946: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS GRANTING A SITE PLAN REVIEW FOR CONSTRUCTION OF AN
ADDITION AND VARIANCES TO EXCEED THE MAXIMUM PERMITTED
STRUCTURAL LOT COVERAGE .AND TO EXCEED THE MAXIMUM PERMITTED
TOTAL LOT COVERAGE AT AN EXISTING SINGLE FAMILY RESIDENCE IN
ZONING CASE NO. 664 AT 15 EASTFIELD DRIVE. (LOT 52 -EF) (GORDON).
City Manager Nealis presented the staff report indicating that Resolution No. 946 had been
prepared as directed by the City Council .at their October 27, 2003 meeting. Hearing no
discussion, Mayor Hill called for a motion.
Mayor Pro Tem Heinsheimer moved that the City Council adopt Resolution No. 946.
Councilmember Pernell seconded the motion, which carried unanimously.
NEW BUSINESS
CONSIDERATION OF DISCUSSION RELATING TO FIRE SAFETY.
Mayor Hill reported that he had requested that this item be placed on this evening's agenda
and suggested that the City Council consider meeting with the Community Association,
Landscape Committee and Architectural Committee and City Commissions to discuss fire
safety. Councilmembers discussed this proposal, recent fires in other communities, the Fire
Department's weed abatement standards and other matters related to fire safety in the City.
Mayor Hill commented on the wood construction of structures in the City as well as open
eaves and wood shake roofs. City Manager Nealis indicated that staff has conducted a partial
survey of the types of roofs in the City.
It was suggested that in order to discuss this matter with other groups or to change any
building regulations in the City, that more information should be obtained on fire safety. It
was suggested that the City Council Emergency Services/ Disaster Preparedness
Subcommittee study this issue. Councilmembers discussed how to best disseminate fire safety
information to residents. It was suggested that a presentation be made at the RHCA annual
meeting in January. Councilmembers further discussed the type of information that could be
obtained from communities that had experienced wildfires in the past.
There being no further discussion, the City Council Emergency Services/Disaster
Preparedness Subcommittee Members Councilmember James Black and Councilmember
Godfrey Pernell were directed to study and review information to be collected by staff relative
to fire safety measures adopted in other communities that resulted from their experience in
fire incidents and to report back to the City Council. Staff was directed to gather information
from the Los Angeles County Fire Department and the City of Laguna Beach for
Subcommittee review.
OPEN AGENDA - APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME
None.
MATTERS FROM MEMBERS OF THE CITY COUNCIL
Councilmember Pernell complimented staff for their efforts in preparing for the Volunteer
Appreciation Brunch held on Saturday, November 8, 2003.
MATTERS FROM STAFF
None.
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MATTERS FROM THE CITY ATTORNEY
CLOSED SESSION
The City Council finds, based on advice from legal counsel, that discussion in open
session will prejudice the position of the local agency in the litigation.
Existing Litigation:
G.C. 54956.9(a)
Judith Hassoldt and William Hassoldt, Individuals, Plaintiffs, vs City of Rolling Hills, et.
al., Los Angeles County Superior Court, Case No. BC275012.
No closed session was held.
ADIOURNMENT
Hearing no further business before the City Council, Mayor Hill adjourned the meeting at 8:26
p.m. to an adjourned regular meeting. of the City Council to be held on Wednesday,
November 12, 2003, beginning at 7:30 a.m., for the purpose of conducting a field review at 6
Packsaddle Road East and 5 Pine Tree Lane, Rolling Hills, California.
Approved,
Frank E. Hill
Mayor
Minutes
City Council Meeting
11/10/03
Respectfully submitted,
Marilyn Kern
Deputy City Clerk
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