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11/10/2003MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA NOVEMBER 10, 2003 CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Hill at 7:30 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. i ROLL CALL i Councilmembers Present: Black, Lay, Pernell, Mayor Pro Tem Heinsheimer and Mayor Hill. Councilmembers Absent: None. Others Present: Craig Nealis, City Manager. Mike Jenkins, City Attorney. Yolanta Schwartz, Planning Director. Marilyn Kern, Deputy City Clerk. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. a. Minutes - Regular Meeting of October 27, 2003. RECOMMENDATION: Approve as presented. b. Payment of Bills. RECOMMENDATION: Approve as presented. C. Consideration of lease between the City of Rolling Hills and the Rolling Hills Community Association. RECOMMENDATION: Approve as presented. d. Approval of purchase of native plants and Dri Pack watering devices for a Wildlife Preservation Committee Demonstration Project. RECOMMENDATION: Approve as presented. Mayor Pro Tem Heinsheimer moved that the City Council approve the recommendations in the Consent Calendar. Councilmember Pernell seconded the motion. In response to Councilmember Black, City Manager Nealis provided an explanation of various expenditures. The motion carried unanimously. PLANNING COMMISSION ITEMS RESOLUTION NO. 2003-21. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW AND CONDITIONAL USE PERMIT FOR THE CONSTRUCTION OF A DETACHED GARAGE, AND GRANTING A VARIANCE TO PERMIT THE GARAGE TO ENCROACH INTO THE SIDE YARD SETBACK AT AN EXISTING SINGLE FAMILY RESIDENCE IN ZONING CASE NO. 668 AT 5 PINE TREE LANE. (LOT 94-RH) (ULLRICH). City Manager Nealis presented the staff report outlining the applicant's request and provided background regarding the property and Planning Commission action relative to Zoning Case No. 668. Hearing no discussion, Mayor Hill.called for a motion. Mayor Pro Tem Heinsheimer moved that the City Council receive and file Resolution No. 2003-21. Councilmember Black seconded the motion, which carried unanimously. TRAFFIC COMMISSION ITEMS CONSIDERATION OF A RECOMMENDATION FROM THE TRAFFIC COMMISSION RELATIVE TO THE PRIVATE BUS PICKUP AND DROP-OFF ,PROGRAM FOR CHADWICK SCHOOL. City Manager Nealis presented the staff report providing background regarding the private bus pickup program implemented by. Chadwick School and the Traffic Commission recommendation that the City Council approve a license agreement for the continuation of this service beyond the trial period. Minutes City Council Meeting 11/10/03 -1- Councilmember Black expressed concern that the agreement was open-ended. After a brief discussion regarding whether the agreement should contain a term, it was decided that an expiration date should be added. Councilmember Lay indicated that he feels that the term should be for at least two years. Mayor Pro Tem Heinsheimer suggested that the agreement expire and the end of the 2004/05 school year. Hearing no further discussion Mayor Hill called for a motion. Mayor Pro Tem Heinsheimer moved that the City Council approve the License Agreement between the City and Chadwick School as amended to reflect that the agreement will expire at the end of the 2004/05 school year. Councilmember Lay seconded the motion, which carried unanimously. PUBLIC HEARING - CONTINUED CONSIDERATION OF AN APPEAL OF A PLANNING COMMISSION DECISION TO DENY A REQUEST FOR A VARIANCE TO ENCROACH INTO THE NORTH SIDE YARD SETBACK WITH A PARTIALLY CONSTRUCTED BLOCK WALL AT AN EXISTING SINGLE FAMILY RESIDENCE IN ZONING CASE NO. 671 AT 6 PACKSADDLE ROAD EAST. (LOT 31 -SF) (MURRELL). City Manager Nealis presented the staff report outlining the applicant's appeal of the Planning Commission's denial of Zoning Case No. 671 and provided background regarding the property. Mayor Hill opened the public hearing and called for testimony. Mayor Pro Tem Heinsheimer commented that the City Council will conduct a field trip to the subject property and indicated that any testimony that the applicant wishes to convey to the City Council could be discussed at the field trip. Mr. John Juge, applicant's representative, briefly commented on the proposed project and indicated that the wall had been referred to as a partially completed wall in all documents issued by the City however, the wall had been completed prior to any notification from the City. Mr. Juge commented on the applicant's case before the RHCA View Committee and their requirement that the certain trees and shrubs be removed which caused cause a problem with the stability of a slope in the area. He explained that the applicant had inquired at the County about constructing a wall and was told that no permits were required. Hearing no further testimony or discussion, Mayor Hill continued the public hearing to an adjourned regular meeting of the City Council scheduled for Wednesday, November 12, 2003 for the purpose of conducting a field review of the property. PUBLIC HEARINGS RESOLUTION NO. 2003-22. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS RECOMMENDING APPROVAL TO THE CITY COUNCIL OF A VESTING TENTATIVE PARCEL MAP NO. 22333, SUBDIVISION NO. 85, A REQUEST TO SUBDIVIDE A 5.15 ACRE EXISTING LOT, DEVELOPED WITH ONE RESIDENTIAL UNIT, INTO TWO SINGLE FAMILY RESIDENTIAL LOTS FRONTING ON PINE TREE LANE IN ZONING CASE NO. 665. (ULLRICH). City Manager Nealis presented the staff report outlining the applicant's request and providing background regarding the property and the Planning Commission's action relative to Zoning Case No. 665. Mayor Hill opened the public hearing and called for testimony. Dr. Reinhold Ullrich, applicant, indicated that he feels that the materials provided by staff well documented his subdivision request. Hearing no further discussion or testimony, Mayor Hill continued the public hearing to an adjourned regular meeting of the City Council scheduled for Wednesday, November 12, 2003 for the purpose of conducting a field review of the property. CONSIDERATION OF ORDINANCE NO. 292: AN ORDINANCE OF THE CITY OF ROLLING HILLS MODIFYING THE COMPOSITION OF THE COMMITTEE ON TREES AND VIEWS AND AMENDING TITLE 17 (ZONING) CHAPTER 17.26 OF THE ROLLING HILLS MUNICIPAL CODE. City Manager Nealis presented the staff report providing background and Planning Commission action relative to Ordinance No. 292. Mayor Hill opened the public hearing and called for testimony. Mayor Pro Tem Heinsheimer suggested that the Ordinance be amended to have the word "arborists" replace "tree surgeons" in Section 4. Minutes City Council Meeting 11/10/03 -2- Hearing no testimony or further discussion, Mayor Hill called for a motion. Councilmember Lay moved that the City Council waive further reading and introduce Ordinance No. 292 as amended with the word "arborists" replacing "tree surgeons" in Section 4. Mayor Pro Tem Heinsheimer seconded the motion, which carried unanimously. The public hearing was continued to the next regular meeting of the City Council scheduled to be held on Monday, November 24, 2003 for consideration of second reading and adoption. OLD BUSINESS RESOLUTION NO. 946: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS GRANTING A SITE PLAN REVIEW FOR CONSTRUCTION OF AN ADDITION AND VARIANCES TO EXCEED THE MAXIMUM PERMITTED STRUCTURAL LOT COVERAGE .AND TO EXCEED THE MAXIMUM PERMITTED TOTAL LOT COVERAGE AT AN EXISTING SINGLE FAMILY RESIDENCE IN ZONING CASE NO. 664 AT 15 EASTFIELD DRIVE. (LOT 52 -EF) (GORDON). City Manager Nealis presented the staff report indicating that Resolution No. 946 had been prepared as directed by the City Council .at their October 27, 2003 meeting. Hearing no discussion, Mayor Hill called for a motion. Mayor Pro Tem Heinsheimer moved that the City Council adopt Resolution No. 946. Councilmember Pernell seconded the motion, which carried unanimously. NEW BUSINESS CONSIDERATION OF DISCUSSION RELATING TO FIRE SAFETY. Mayor Hill reported that he had requested that this item be placed on this evening's agenda and suggested that the City Council consider meeting with the Community Association, Landscape Committee and Architectural Committee and City Commissions to discuss fire safety. Councilmembers discussed this proposal, recent fires in other communities, the Fire Department's weed abatement standards and other matters related to fire safety in the City. Mayor Hill commented on the wood construction of structures in the City as well as open eaves and wood shake roofs. City Manager Nealis indicated that staff has conducted a partial survey of the types of roofs in the City. It was suggested that in order to discuss this matter with other groups or to change any building regulations in the City, that more information should be obtained on fire safety. It was suggested that the City Council Emergency Services/ Disaster Preparedness Subcommittee study this issue. Councilmembers discussed how to best disseminate fire safety information to residents. It was suggested that a presentation be made at the RHCA annual meeting in January. Councilmembers further discussed the type of information that could be obtained from communities that had experienced wildfires in the past. There being no further discussion, the City Council Emergency Services/Disaster Preparedness Subcommittee Members Councilmember James Black and Councilmember Godfrey Pernell were directed to study and review information to be collected by staff relative to fire safety measures adopted in other communities that resulted from their experience in fire incidents and to report back to the City Council. Staff was directed to gather information from the Los Angeles County Fire Department and the City of Laguna Beach for Subcommittee review. OPEN AGENDA - APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME None. MATTERS FROM MEMBERS OF THE CITY COUNCIL Councilmember Pernell complimented staff for their efforts in preparing for the Volunteer Appreciation Brunch held on Saturday, November 8, 2003. MATTERS FROM STAFF None. Minutes City Council Meeting 11/10/03 -3- MATTERS FROM THE CITY ATTORNEY CLOSED SESSION The City Council finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the local agency in the litigation. Existing Litigation: G.C. 54956.9(a) Judith Hassoldt and William Hassoldt, Individuals, Plaintiffs, vs City of Rolling Hills, et. al., Los Angeles County Superior Court, Case No. BC275012. No closed session was held. ADIOURNMENT Hearing no further business before the City Council, Mayor Hill adjourned the meeting at 8:26 p.m. to an adjourned regular meeting. of the City Council to be held on Wednesday, November 12, 2003, beginning at 7:30 a.m., for the purpose of conducting a field review at 6 Packsaddle Road East and 5 Pine Tree Lane, Rolling Hills, California. Approved, Frank E. Hill Mayor Minutes City Council Meeting 11/10/03 Respectfully submitted, Marilyn Kern Deputy City Clerk -4- 1 1 1