3/8/2004MINUTES OF
A REGULAR MEETING
OF THE
CITY COUNCIL OF THE
CITY OF ROLLING HILLS, CALIFORNIA
MARCH 8, 2004 .
CALL TO ORDER
A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor
Hill at 7:30 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling
Hills, California.
ROLL CALL
Councilmembers Present: Black, Lay, Pernell, Mayor Pro Tem Heinsheimer and Mayor
Hill.
Councilmembers Absent: None.
Others Present: Craig Nealis, City Manager.
Mike Jenkins, City Attorney.
Yolanta Schwartz, Planning Director.
Marilyn Kern, Deputy City Clerk.
Lt. Greg Ahn, LACSD, Lomita Station.
CONSENT CALENDAR
Matters which may be acted upon by the City Council in a single motion. Any
Councilmember may request removal of any item from the Consent Calendar causing
it to be considered under Council Actions.
a. Minutes -Regular Meeting of February 23, 2004.
RECOMMENDATION: Approve as presented.
b. Payment of Bills.
RECOMMENDATION: Approve as presented.
C. FY 2004-2005 City of Rolling Hills Budget Preparation Memorandum.
RECOMMENDATION: Receive and file.
d. Approval of attendance at the California Contract Cities Association 45 h Annual
Municipal Seminar scheduled for May 20 —23, 2004.
RECOMMENDATION: Approve as presented.
Mayor Pro Tem Heinsheimer moved that the City Council approve the recommendations in
the Consent Calendar. Councilmember Pernell seconded the motion, which carried
unanimously.
SPECIAL PRESENTATION
PRESENTATION OF INFORMATION FROM SOUTHERN CALIFORNIA EDISON COMPANY
RELATING TO MITIGATION MEASURES TO ALLEVIATE SAFETY CONCERNS EXPRESSED
BY RESIDENTS IN THE VICINITY OF 35 AND 37 CREST ROAD WEST.
City Manager Nealis presented the staff report outlining the mitigation measures
implemented by Edison in response to safety concerns raised by residents in the vicinity of 35
and 37 Crest Road West. He indicated that the City Council conducted a field review of the
measures and at that meeting, Councilmember Pernell requested that Edison investigate
whether any type of netting could be introduced to prevent the lines from falling to the
ground in the event that they separate from the pole.
Southern California Edison Representative Scott Gobble explained a nylon non -conducting
netting that is sometimes utilized over freeways or other high traffic areas to prevent wires
from falling to the ground. He further commented on another type of netting however, this
type of netting would be very intrusive and would need to be changed every 3-4 years
because it deteriorates rapidly. He provided the City Council with correspondence dated
March 8, 2004 outlining Edison's alternative suggestion that the neighbors in the area consider
privately undergrounding the northerly portion of the electrical lines. Mr. Gobble explained
that the transformer could be placed on a pad and the manner in which the guide wire could
be placed to not impact the trail. In response to Councilmember Black, Mr. Gobble indicated
that poles, low voltage lines as well as telephone and cable television wires would remain, but
could be undergrounded by the private parties.
After brief discussion, the City Council thanked Mr. Gobble for Edison's efforts and for
continuing to work with the residents.
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PLANNING COMMISSION ITEMS
None.
TRAFFIC COMMISSION ITEMS
None.
PUBLIC HEARINGS
None.
OLD BUSINESS
RESOLUTION NO. 949: A RESOLUTION OF THE CITY COUNCIL UPHOLDING
THE DECISION OF THE PLANNING COMMISSION OF THE CITY OF
ROLLING HILLS TO DENY A REQUEST FOR A VARIANCE TO ENCROACH
INTO THE NORTH SIDE YARD SETBACK WITH A UNAUTHORIZED BLOCK
WALL AT AN EXISTING SINGLE FAMILY RESIDENCE, AT 6 PACKSADDLE
ROAD EAST (LOT 31 -SF), IN ZONING CASE NO. 671. (MURRELL).
City Manager Nealis presented the staff report and indicated that Resolution No. 949 had been
prepared as directed by the City Council at their last meeting. Hearing no discussion, Mayor
Hill called for a motion.
Mayor Pro Tem Heinsheimer moved that the City Council adopt Resolution No. 949.
Councilmember Lay seconded the motion, which carried unanimously.
CONSIDERATION OF AWARD OF BID FOR THE PURCHASE OF THE CITY
COUNCIL CHAMBERS MEDIA PRESENTATION SYSTEM.
City Manager Nealis presented the staff report providing background regarding this project
and the revised bid submitted by the sole bidder.
Councilmembers discussed the equipment outlined in the revised bid and expressed concern
about the costs. Councilmember Black explained a projection system that he had seen at a
local store that could provide projection functions at a must lower cost.
Further discussion ensued regarding the options outlined in the revised bid and
Councilmember Black's suggestion for a less costly system and the various components that
would be necessary for the system. Mayor Pro Tem Heinsheimer indicated that he feels that
any system chosen by the City should have upgrade capabilities and be user friendly.
Councilmember Pernell suggested that the City Council may wish to have the Planning
Commission offer comments as to what type of presentation capabilities they would prefer.
Mr. Dan Jamele, President, Media Mation, explained the projection and other equipment
outlined in the revised bid. He indicated that he would be willing to work with the City on
other options for a system that would meets the needs of the City. Mr. Jamele explained that
once a system is in place, people will use it. Mayor Pro Tem Heinsheimer indicated that the
system should have Internet capabilities in order to communicate with the County during an
emergency. Councilmember Lay indicated that he feels that the system should be simple and
could be upgraded for PowerPoint presentations onto a screen.
After discussion, staff was directed to gather input from the Planning Commission as to their
desires for projection uses and to work with the City's computer consultant and the sole
bidder to develop a revised, less costly system.
NEW BUSINESS
None.
OPEN AGENDA - APPROXIMATELY - PUBLIC COMMENT WELCOME
Mr. Richard Colyear, 35 Crest Road West, commented on the presentation from the Edison
Company and thanked the City Council for their efforts. He indicated that he would be
contacting the other parties in the vicinity of 35 and 37 Crest Road West to discuss Mr.
Gobble's letter dated March 8, 2004 regarding private undergrounding.
Dr. George Murrell, 6 Packsaddle Road East, commented on the City Council Chambers
Media Presentation System and suggested the City Council consider diagonal projection to
allow for maximum viewing.
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City Council Meeting.
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MATTERS FROM MEMBERS OF THE CITY COUNCIL
Councilmember Black commented on a request from the City of El Segundo regarding the
current Treaty of Extradition with Mexico. After discussion, the City Council did not take any
action on this subject. He also commented on a newspaper article a resident had forwarded
that to him and that he would discuss it with the City Manager.
Mayor Hill reported that he visited PV High School as the DARPA Team shared their project
with State Senator Betty Karnette.
Mayor Hill commented on correspondence regarding the Public Safety Protection Act, the
proposed County Golf Course in Rolling Hills Estates and County anti -gang legislation. After
brief discussion, no action was taken by the City Council regarding these subjects.
Mayor Pro Tem Heinsheimer commented on the South Coast Botanic Garden.
MATTERS FROM STAFF
City Manager Nealis reported on correspondence from representatives of Congressman Dana
Rohrabacher requesting in name only sponsorship of an upcoming homeland security event.
After brief discussion, no action was taken regarding this subject.
MATTERS FROM THE CITY ATTORNEY
CONSIDERATION OF le AMENDMENT TO THE CITY MANAGER'S EMPLOYMENT
AGREEMENT.
City Attorney Jenkins presented the staff report outlining the 14`x' amendment to the City
Manager's Employment Agreement. After comments regarding procedural dates in the
agreement by Councilmember Black and responses from the City Manager and City
Attorney, Mayor Hill called for a motion.
Mayor Pro Tem Heinsheimer moved that the City Council approve the 14"' amendment to the
City Manager's Employment Agreement. Councilmember Lay seconded the motion, which
carried unanimously. Councilmembers thanked City Manager Nealis for his efforts.
Councilmember Lay reported that it had been suggested that the City Council Personnel
Subcommittee review the benefit package for City Staff. City Manager Nealis indicated that
he would survey the neighboring cities and provide a report to the Subcommittee.
CLOSED SESSION
The City Council finds, based on advice from legal counsel, that discussion in open
session will prejudice the position of the local agency in the litigation.
Existing Litigation:
G.C. 54956.9(a)
Judith Hassoldt and William Hassoldt, Individuals, Plaintiffs, vs City of Rolling Hills, et.
al., Los Angeles County Superior Court, Case No. BC275012.
No closed session was held.
ADJOURNMENT
Hearing no further business before the City Council, Mayor Hill adjourned the meeting at 8:32
p.m. to the next regularly scheduled meeting of the City Council to be held on Monday, March
22, 2004, beginning at 7:30 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend
Road, Rolling Hills, California.
Respectfully submitted,
/1 k J V4-
Marilyn Ker
Deputy City Clerk
App ved,
rk E. Hill
Mayor
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