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8/28/2006MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA AUGUST 28, 2006 CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Lay at 7:30 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. ROLL.CALL Councilmembers Present: Heinsheimer, Hill, Mayor Pro Tem Black and Mayor Lay. Councilmembers Absent: Pernell (excused). Others Present: Craig Nealis, City Manager. Mike Jenkins, City Attorney. Nan Huang, Finance Director. Yolanta Schwartz, Planning Director. Marilyn Kern, Deputy City Clerk. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. a. Minutes - Regular Meeting of August 14, 2006. RECOMMENDATION: Approve as presented. b. Payment of Bills. RECOMMENDATION: Approve as presented. C. Financial Statement with the Investment Report for the month of June, 2006. RECOMMENDATION: Approve as presented. d. Financial Statement for the month of July, 2006. RECOMMENDATION: Approve as presented. e. Consideration of a date for the Annual Holiday Open House. RECOMMENDATION: Approve as presented. f. BFI Recycling Tonnage Report for July, 2006. RECOMMENDATION: Receive and file. Councilmember Heinsheimer moved that the City Council approve the recommendations in the Consent Calendar. Councilmember Hill seconded the motion, which carried unanimously by those Councilmembers in attendance. Mayor Lay requested that the presentation from the Palos Verdes Peninsula Library representatives be presented at this time. Hearing no objection, he so ordered. SPECIAL PRESENTATIONS Report and presentation from Palos Verdes Peninsula Library Board President William Lama and Library Director Kathy Gould. PVP Library Board President William Lama and Library Director Kathy Gould provided an update to the City Council regarding the operations, facilities and ongoing programs as well as new projects at the various libraries on the Peninsula and asked the City Council to support the programs of the PVP Library District. RHCA Board Member Ray Ferris asked the Library Representatives to provide a presentation at the RHCA Annual meeting in January, 2007. In response to Mayor Pro Tem Black, Ms. Gould explained that the mission of Freedom 4 U is to provide activities in a safe, drug and alcohol free environment for the youth on the Peninsula. Mayor Lay and those in attendance thanked Mr. Lama and Ms. Gould for the information they presented. Minutes City Council Meeting 08/28/06 -1- Recognition of RHCA Maintenance Foreman and Architectural Inspector Roger Vink for his 35-1 / 2 years of dedicated service to the City. Mayor Lay presented a plaque, a book entitled "Rolling Hills — The Early Years" and a gift certificate to Mr. Vink in appreciation for his many years of service to the community. All in attendance wished him well in his retirement from the RHCA. PLANNING COMMISSION ITEMS RESOLUTION NO. 2006-09. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL FOR A SITE PLAN REVIEW TO CONSTRUCT A STABLE THAT REQUIRES GRADING; A VARIANCE TO LOCATE THE STABLE AND A PORTION OF THE CORRAL IN THE FRONT SETBACK; A VARIANCE TO EXCEED THE MAXIMUM PERMITTED DISTURBED AREA OF THE LOT AND A VARIANCE TO EXCEED THE MAXIMUM PERMITTED TOTAL LOT COVERAGE IN ZONING CASE NO. 726 AT 7 OUTRIDER ROAD, (LOT 79 -EF), (PEDEN). City Manager Nealis presented the staff report outlining the applicants' request and providing background regarding the property and Planning Commission action relative to Zoning Case No. 726. Mayor Pro Tem Black moved that the City Council receive and file Resolution No. 2006-09. Mayor Lay expressed that he is concerned about the size and height of the proposed stable and its proximity to Outrider Road and requested that the City Council take jurisdiction over this Zoning Case. Following discussion and withdrawal of the motion made by Mayor Pro Tem Black, Councilmember Heinsheimer moved that the City Council take jurisdiction over Zoning Case No. 726. Mayor Pro Tem Black seconded the motion which carried unanimously by those Councilmembers in attendance. City Manager Nealis reported that a public hearing would be set for the next City Council meeting. Mayor Lay indicated that when the City Council conducts a field review of this proposed stable and corral that he would like to have the ridgeline and full height of sidewalls as well as the paddock area staked for review. TRAFFIC COMMISSION ITEMS None. PUBLIC HEARINGS CONSIDERATION OF RESOLUTION NO. 1009: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, FINDING THE CITY TO BE IN CONFORMANCE WITH THE CONGESTION MANAGEMENT PROGRAM (CMP) AND ADOPTING THE CMP LOCAL DEVELOPMENT REPORT, IN ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE SECTION 65089. City Manager Nealis presented the staff report providing background regarding this annual state mandated program. Mayor Lay opened the public hearing. Hearing no comments from the public or discussion he closed the public hearing and called for a motion. Councilmember Heinsheimer moved that the City Council adopt Resolution No. 1009. Councilmember Hill seconded the motion which carried unanimously by those Councilmembers in attendance. OLD BUSINESS CONSIDERATION OF ORDINANCE NO. 300: AN ORDINANCE OF THE CITY OF ROLLING HILLS AMENDING TITLE 8 HEALTH AND SAFETY OF THE ROLLING HILLS MUNICIPAL CODE BY ADDING CHAPTER 8.36 FLOODPLAIN MANAGEMENT AND AMENDING CHAPTER 15.04 OF TITLE 15 BUILDING AND CONSTRUCTION OF THE ROLLING HILLS MUNICIPAL CODE. (SECOND READING AND ADOPTION) Minutes City Council Meeting 08 / 28/06 -2- City Manager Nealis presented the staff report indicating that the City Council introduced Ordinance No. 300 at their meeting on August 14, 2006. He stated that is it presented for seconded reading and adoption this evening. Hearing no discussion, Mayor Lay called for a motion. Councilmember Heinsheimer moved that the City Council waive further reading and adopt Ordinance No. 300. Mayor Pro Tem Black seconded the motion which carried unanimously by those Councilmembers in attendance. NEW BUSINESS None. OPEN AGENDA - APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME None. MATTERS FROM MEMBERS OF THE CITY COUNCIL None. MATTERS FROM STAFF CONSIDERATION OF AN ORAL REPORT REGARDING THE 50"HANNIVERSARY OF INCORPORATION OF THE CITY EVENT AND CONSIDERATION OF APPOINTMENT OF AN AD HOC SUBCOMMITTEE. City Manager Nealis reported that funds are contained in the FY 2006-07 Budget for this event. He provided an update on research conducted by staff regarding a proposed event to celebrate the 50" year of the City's incorporation. Mayor Lay commented on the incorporation of the City on January 24, 1957 and suggested that the Councilmembers may wish to conduct a celebration later in the year due to weather considerations. He indicated that he has talked with community members who have expressed a desire to help plan such an event and that he would like to appoint an ad hoc subcommittee to plan the event. He asked Councilmembers for their suggestions as to the date, type and possible location of the event. Councilmembers discussed Mayor Lay's request and various locations including a riding ring, Storm Hill, the tennis court area and City Hall Campus. Councilmember Heinsheimer indicated that tenting at a location may resolve weather issues or a late spring event at the City Hall Complex might be feasible. Following the discussion, Mayor Lay was authorized to work with staff and appoint an ad hoc subcommittee to plan an event to celebrate the City's 50t" year of incorporation. At 8:15 p.m. the City Council adjourned to a closed session. MATTERS FROM THE CITY ATTORNEY CLOSED SESSION The City Council finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the local agency in the litigation. Existing Litigation: G.C. 54956.9(a) Judith Hassoldt and William Hassoldt, Individuals, Plaintiffs, vs City of Rolling Hills, et. al., Los Angeles County Superior Court, Case No. BC275012. G.C. 54956.9(a) Hui -Tse Sheen, Individual, Plaintiff, vs City of Rolling Hills, Rolling Hills Community Association, et. al., Los Angeles County Superior Court, Case No. YC051963. At 9:42 p.m. the City Council returned to open session. City Attorney Jenkins reported that no reportable action was taken by the City Council in closed session. Minutes City Council Meeting 08/28/06 -3- ADTOURNMENT Hearing no further business before the City Council, Mayor Lay adjourned the meeting at 9:43 p.m. to the next regular meeting of the City Council scheduled to be held on Monday, September 11, 2006 in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Approved, en Lay y Minutes Ci Council Meeting 028/06 Respectfully submitted, n%O.--� k,-,Aw,� Marilyn Kern Deputy City Clerk SE 7 Lj 1 1