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11/17/2006MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA NOVEMBER'17, 2006 CALL TO ORDER Mayor Lay called the meeting to order at 8:00 a.m. and noted that except for Councilmember Pernell all Councilmembers were in attendance. Councilmember Pennell was excused. OLD BUSINESS CONSIDERATION OF AN AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF ROLLING HILLS AND THE PALOS VERDES PENINSULA UNIFIED SCHOOL DISTRICT TO ALLOW FOR THE RELOCATION OF PORTABLE CLASSROOMS TO RANCHO DEL MAR CONTINUATION HIGH SCHOOL CAMPUS AT 38 CREST ROAD WEST. Mayor Lay thanked everyone for attending the meeting on such short notice. He reviewed the request and commented that there might have been miscommunication between City staff and School District's staff. He stated that the goal of this meeting is to work together to come to a solution that would be in the best interest of the City and the School District. Mayor Lay asked Mr. Walker Williams, PVPUSD Superintendent, to brief the Council about the request and what has transpired since the November 13, 2006 City Council meeting. Mr. Williams thanked the Councilmembers for attending and made a presentation on the history of District's Construction and Modernization Program and the proposed plan for the Rancho Del Mar site. He explained the bond measures that were passed by the community for those projects. Mr. Williams stated that the projected increase in the construction would be 10- 15% per year if the project to construct the classrooms at Peninsula High School were delayed. Mr. Will stated that the portable classrooms that must be removed from Peninsula High School to accommodate the new construction must stay on District property. Mr. Williams stated that the District considered other school sites on the Peninsula to relocate the 13 portables, but that the other sites were found not to be desirable. Mr. Williams further explained the bidding and start of construction schedule. In response to Mr. Roger Hawkins' question if there were other District sites considered for these portable, Mr. Williams answered that alternative sites were explored, but were not practical. Mr. Hawkins expressed his concerns about the various activities that are conducted at the Rancho Del Mar site and that the District has not been a good neighbor. He stated that he understands the dilapidated nature of many of the school buildings and the need for new buildings, but that he would like to see the portables moved elsewhere. Discussion ensued concerning legislative process to waive the requirement to retain the structures on School District property and the amount of dollars at stake if the portables were not relocated to a site owned by the School District. Mrs. Loren DeRoy, 7 Crest Road East, stated that she had volunteered on the Legislative Committee for the School District and that legislative process to waive certain requirements would not be possible. She. stated that the School District might loose the matching funds if the regulations are not followed or the project is delayed. In response to Councilmember Heinsheimer, Superintendent Williams stated that the portables could be relocated to the maintenance yard area, which is part of the Rancho Del Mar site. Councilmember Black questioned the inconsistency of information provided to the Council at the November 13, 2006 meeting and today's meeting including the bid amount to relocate the 13 portable classrooms from Peninsula High School to Rancho Del Mar. Mr. Malcolm Sharp and Ms. Dora DeLaRosa. School Board members explained that the School District has a representative in Sacramento, but that the legislation cannot be changed. They further explained that the portable classrooms must stay within the School District to be able to be used if needed, while construction of new structure were taking place. Minutes City Council Meeting 11-17-06 -1- Mayor Lay encouraged everyone to discuss solutions to this issue. Superintendent Williams stated that the District is willing to store 3-4 portables at the maintenance yard and eliminate 10-12 cargo bins from that area; to use a fence; shrubs or trees to screen the remaining portables at the Rancho Del Mar High School area; to explore security system that would be satisfactory to the City Council; to explore whether some or all of the portables could be removed from Rancho Del Mar site earlier than anticipated (in less than 5 years) and to meet with the Interim City Manager and/or Councilmembers next Monday or Tuesday to work through the details. Councilmember Hill asked whether the District had some flexibility in locating the portables off of any of the School District sites and possibly bonding for them with the State, to assure the State that if they were needed for classrooms the School District could produce them. In response to Councilmember Hill, Mr. John Resich, 8 Outrider Road and member of the School District Citizen Oversight Committee stated that those portable classrooms that are in usable condition must be kept on School District's property for their useful life. Councilmember Heinsheimer stated that the District provided several workable options that should be considered. Mrs. DeRoy stated that a couple of years ago the City approved a 7,500 square foot building to be located on the Rancho Del Mar site that is not going to be constructed and that the 13 portable buildings will be smaller than the previously approved structure. Mayor Lay closed the public meeting. Councilmember Heinsheimer asked if members of the Council would consider approving the proposal in concept and then have staff work out the details of placement, security and screening. Councilmember Black stated that he was pleased that the School District made progress in providing several solutions. Mayor Lay suggested that an ad hoc committee of two Councilmembers be formed to develop the details for an agreement. Councilmember Heinsheimer moved that the request be approved in concept and that an ad hoc committee be formed to work out the details. Councilmember Black seconded the motion, which passed unanimously by those in attendance. Mayor Lay selected Councilmember Heinsheimer and himself to serve on the ad hoc committee, and scheduled a meeting for Monday, November 20, 2006 at 1:00 p.m. to further discuss this request and requested that the Interim City Manager and School District staff be present. All in attendance continued the meeting in the field to view the areas of the site proposed for locating the portable classrooms. Mayor Lay requested that the area near the school buildings, where the portable classrooms are proposed to be located, be staked or marked off for the Monday meeting. OPEN AGENDA - PUBLIC COMMENT WELCOME None. MATTERS FROM MEMBERS OF THE CITY COUNCIL None. MATTERS FROM STAFF None. ADTOURNMENT Hearing no further business before the City Council, Mayor Lay adjourned the meeting at 9:45 a.m. to the next regular meeting of the City Council scheduled to be held on Monday, November 27, 2006 beginning at 7:30 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling Hills, CA 90274 Ap ed, B. Allen Lay Mayor Minutes City Council Meeting 11-17-06 Resp6c !ul y submitted, Yola Schwartz PI g Director -2-