1/22/2007 MINUTES OF
A REGULAR MEETING �
OF THE
. CITY COUNCIL OF THE
CITY OF ROLLING HILLS, CALIFORNIA
JANUARY 22, 2007
CALL TO ORDER
A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor
Lay at 7:30 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling
Hills, California.
ROLL CALL
Councilmembers Present: Heinsheimer,�Hill, Pernell (arrived at 8:17 p.m.), Mayor Pro
Tem Black and Mayor Lay.
Councilmembers Absent: None.
Others Present: Anton Dahlerbruch, City Manager.
Mike Jenkins, City Attorney.
Yolanta Schwartz, Planning Director.
Nan Huang, Finance Director.
Marilyn Kern, Deputy City Clerk.
Lt. Greg Ahn, LASD, Lomita Station.
CONSENT CALENDAR
Matters which may be acted upon by the City Council in a single motion. Any
Councilmember may request removal of any item from the Consent Calendar causing
it to be considered under Council Actions.
a. Minutes - Regular Meeting of January 8, 2007.
RECOMMENDATION: Approve as presented.
b. Payment of Bills.
RECOMMENDATION: Approve as presented.
c. Financial Statement with Investment Report for the month of December, 2006.
RECOMMENDATION: Approve as presented.
d. General Purpose Financial Statement, FY 2005-2006. ;
RECOMMENDATION: Approve as presented.
e. Fiscal Year 2007/08 Budget Preparation Calendar. �
RECOMMENDATION: Approve as presented.
f. Budget/Finance Subcommittee Meeting Notes.
RECOMMENDATION: Receive and file.
g. Notice of Completion for the Undergrounding of Utilities at Two Locations on
Crest Road Project.
RECOMMENDATION:. Approve as presented.
Councilmember Heinsheimer moved that the City Council approve the recommendations in
the Consent Calendar. Councilmember Hill seconded the motion. Following an explanation
from the City Manager that the check for Mulligan Landscaping was for extra work such as
reseeding of certain lawn areas and trimming of trees and shrubs in preparation for the
Holiday Open House, the motion carried unanimously by those Councilmembers in
attendance.
PLANNING COMMISSION ITEMS
None.
TRAFFIC COMMISSION ITEMS
None.
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PUBLIC HEARINGS
ZONING CASE NO. 726
MR. AND MRS. STEVEN PEDEN, 7 OUTRIDER ROAD, (LOT 79-EF). REQUEST FOR A
SITE PLAN REVIEW FOR GRADING AND VARIANCES TO CONSTRUCT A STABLE !
IN THE FRONT YARD SETBACK, TO EXCEED THE MAXIMUM PERMITTED TOTAL � '
LOT COVERAGE AND TO EXCEED THE MAXIMUM PERMITTED DISTURBED AREA�
OF THE LOT AT AN EXISTING SINGLE FAMILY RESIDENCE.
Planning Director Schwartz presented the staff report outlining the applicants' request and I
providing background regarding the property. Mayor Lay opened the public hearing and
called for testimony.
Ms. Debra Peden, briefly explained the location of the proposed stable and indicated that the
existing shrubbery in the vicinity of the proposed stable would screen the structure from the
roadway.
Hearing no further comments from the public or discussion, Mayor Lay continued the public
hearing to Tuesday, February 13, 2007 beginning at 7:30 a.m., at the site for a field trip. Mayor
Lay requested the property lines as well as the outline and height of the structure be staked.
OLD BUSINESS
UPPER AND LOWER BLACKWATER CANYON ROAD — RESCHEDULING OF FIELD
TRIP.
Mayor Lay suggested that this item be considered later on the agenda. He�ring no objection,
he so ordered.
UNDERGROUNDING OF UTILITY LINES AT 17 & 18 PORTUGUESE BEND ROAD. �
Mr. Ken Allen, the property owners' electrical consultant and representative, explained the
delays and problems in completing the undergrounding of the utilities as required by the
subdivision approval for 17 Portuguese Bend Road due to illness, construction constraints and
in obtaining easements for Edison. He provided information regarding the original plan for
undergrounding the utilities at 17 and 18 Portuguese Bend Road and a revised plan being
proposed due to construction constraints and easement issues.
Mr. Scott Gobble, Southern California Edison Company, explained further undergrounding
projects that could be created once this project is completed. He showed how the electrical
facilities could be undergrounded up Portuguese Bend Road and across the canyon to the rear
of these properties in the future. Discussion ensued regarding the new transformer that is
proposed to be installed in the area of 17 and 18 Portuguese Bend Road. Mr. Gobble said that
Edison is committed to working with the City to systematically underground utilities
throughout the City.
Councilmembers discussed the reports from Mr. Allen and Mr. Gobble. Concerns were
expressed regarding the delays in the undergrounding of the utilities at 17 and 18 Portuguese
Bend Road. Mr. Allen explained that the undergrounding would begin as soon as he has
received the cost estimates and Einal plans that are currently being worked on by Verizon and •
Cox Communications.
Concerns were expressed about the fact that the lines between and at the rear of 17 and 18
Portuguese Bend Road would not be undergrounded as part of the proposed revised plan.
Mr. Allen explained that the property owner at 17 Portuguese Bend Road would not provide
Edison with the necessary easement and Mr. Gobble stated that even if an easement were
granted by the property owner that Edison does not find it feasible to underground this one
pole. It was mentioned that this undergrounding might have been a condition of the purchase
agreement between the seller and the new property owner. Planning Director Schwartz
explained that the condition of the sale was that no building permits would be issued unless
these wires were placed underground. City Manager Dahlerbruch indicated that a revised
subdivision improvement agreement would be necessary if the City Council approves the
revised underground utility plan being submitted by the property owners of 17 and 18
Portuguese Bend Road. Councilmembers expressed that they would like to receive further
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information regarding property owner requirements and conditions as well as next steps for
the City.
The City Council specifically requested staff to research the subdivision requirements,
subdivision improvement agreements and the sale agreement between the subdivider and the
property owners related to undergrounding of utilities. Staff was also asked to return with a
report to the City Council on the start date for the undergrounding and the amount of money
that will be left in the escrow account once the initial undergrounding is complete.
At 8:17 p.m. Mayor Lay noted the arrival of Councilmember Pernell.
Dr. Ralph Black, 36 Saddleback Road, explained the undergrounding of the utilities on
properties that he subdivided and commented on the obligation of subdividers to
underground utilities. He expressed concern about the time it has taken to underground the
utilities at 17 and 18 Portuguese Bend Road and indicated that he feels that undergrounding
should be requested.
NEW BUSINESS
None.
OPEN AGENDA- APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME
� Mr. Scott Gobble, Southern California Edison Company, announced a program that would
allow residents to sign up for a program to cycle their air conditioners during critical load
shortages in the summer time to save money and energy. It was suggested that staff work
with Mr. Gobble to prepare an article on this program for an upcoming Citywide Newsletter.
MATTERS FROM MEMBERS OF THE CITY COUNCIL .
Mayor Pro Tem Black commented on large boxed trees that appear to be planned for planting �
in the easement at 30 Portuguese Bend Road. It was suggested that staff inform the RHCA.
OLD BUSINESS
UPPER AND LOWER BLACKWATER CANYON ROAD — RESCHEDULING OF FIELD
TRIP.
The City Council scheduled a field trip for Tuesday, February 13, 2007 beginning at 8:30 a.m.
MATTERS FROM STAFF
LEGISLATNE UPDATE 2006.
Following a brief summary of the 2006 legislation presented by the City Attorney, the report
was received and filed.
50"' ANNIVERSARY CELEBRATION UPDATE—ORAL REPORT
Councilmember Pernell and City Manager Dahlerbruch presented a brief overview of the
plans for the celebration of the City's 50�' anniversary of incorporation.
City Manager Dahlerbruch mentioned that staff would be preparing a request for proposal to
paint the exterior of City Hall prior to the anniversary event and that staff had looked into
making some improvements to the interior of City Hall especially in the lobby area. He
reported that he would be further consulting with Caballeros regarding the display case and
that he had contacted a resident who is an interior designer about what could be done in the
lobby. He indicated that it is staff's goal to have this work done before the anniversary
celebration and that there is money in the budget to expend on these projects. He reported
that staff would prepare a report regarding the improvements for Council review.
City Manager Dahlerbruch reported that due to environmental questions and clarification of
the process to be used for the repair of the Poppy Trail Drain, that the bid opening may be
postponed indefinitely. It was reported that dumping of vegetation and manure has occurred
in the area and it was suggested that staff solicit help from the RHCA in this regard.
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�, ,
City Manager Dahlerbruch also reported on his research and conversations with the United
States Post Office regarding mail being addressed in Rolling Hills as the Rolling Hills General
Store. He said that it would be March or April when the correction is made and that an article
will be placed in the Citywide Newsletter.
City Manager Dahlerbruch commented on the update memo to the City Council regarding
the PVPUSD facility on Crest Road and concerns about the property expressed by Rolling Hills
residents. He reported that he is researching the holiday trash pickup schedule with Allied
Waste and that an arkicle will be placed in the Citywide Newsletter regarding the holiday trash
pick-up schedule.
At 8:55 p.m., the City Council recessed to a closed session.
MATTERS FROM THE CITY ATTORNEY
CLOSED SESSION
The City Council finds, based on advice from legal counsel, that discussion in open
session will prejudice the position of the local agency in the litigation.
Existing Litigation:
G.C. 54956.9(a)
Judith Hassoldt and William Hassoldt, Individuals, Plaintiffs, vs City of Rolling Hills, et.
al., Los Angeles County Superior Court, Case No. BC275012.
G.C. 54956.9(a)
Hui-Tse Sheen, Individual, Plaintiff, vs City of Rolling Hills, Rolling Hills Community
Association, et. al., Los Angeles County Superior Court, Case No. YC051963.
G.C. 54956.9(a)
Jonas, et al. v. City of Rolling Hills, et al., Los Angeles County Superior Court Case No.
YC033955.
G.C. 54956.9(a)
Freeman v. City of Rolling Hills, et al., Los Angeles County Superior Court Case No.
YC054015.
Conference with Real Property Negotiator
Government Code Section 54956.8
Property Address: Los Angeles Assessors Parcel # 7574-020-900
City Negotiator: City Manager
Negotiating Parties: County of Los Angeles
Under Negotiation: Price and Terms of Payment
At 9:13 p.m. the City Council returned to open session and the City Attorney reported that the
City Council discussed the items on the Closed Session agenda and that no reportable actions
were taken.
ADjOURNMENT
Hearing no further business before the City Council, Mayor Lay adjourned the meeting at
9:13 p.m. in memory of long time Rolling Hills resident Rose Marie Iacono. The meeting was
adjourned to the next regular meeting of the City Council scheduled to be held on Monday,
February 12, 2007 beginning at 7:30 p.m.
Respectfully submitted,
�
Marilyn Kern
Deputy City Clerk
Approved,
B. Allen Lay
Mayor
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