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2/26/2007MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA FEBRUARY 26, 2007 CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Lay at 7:31 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Councilmembers Present: Hill, Pernell, Mayor Pro Tem Black and Mayor Lay.- Councilmembers ay: Councilmembers Absent: Heinsheimer (excused). Others Present: Anton Dahlerbruch, City Manager. Mike Jenkins, City Attorney. Yolanta Schwartz, Planning Director. Nan Huang, Finance Director. Ewa Nikodem, Clerk. Lt. Greg Ahn, LASD, Lomita Station. 3. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. a. Minutes - (1) Regular Meeting of February 12, 2007 and (2) Adjourned Regular Meeting of February 13, 2007. RECOMMENDATION: Approve as presented. b. Payment of Bills. RECOMMENDATION: Approve as presented. C. Financial Statement for the month of January, 2007. RECOMMENDATION: Approve as presented. d. City Council Personnel Subcommittee Meeting Notes of February 12, 2007. RECOMMENDATION: Receive and file. Councilmember Hill moved that the City Council approve the recommendations in the consent calendar. Mayor Pro Tem Black seconded the motion which carried unanimously by those Councilmembers in attendance. MATTERS FROM MEMBERS OF THE CITY COUNCIL UPDATE REGARDING 50"' ANNIVERSARY CELEBRATION (ORAL REPORT) Mayor Lay requested that the Update regarding the 50"' Anniversary Celebration be presented at this time. Hearing no objection, he so ordered. Mr. Donovan Black, Chairman of the 50' Anniversary Committee, thanked the City Council for their support for this event. He drew the City Council's attention to the report on the event included in their agenda packet that had been prepared by the City Manager. Mr. Black provided a synopsis of the report to the City Council. He highlighted that the time of the formal program would be from 2:00 — 2:30 p.m. and that the program would include a minimum of speeches, presentation of colors, essay contest winners, introduction of Councilmembers and the RHCA Board of Directors as well as a sparking cider toast made by the Mayor. He reported that a children's art, photograph and essay contest would take place prior to the event. He also explained that the Committee has recommended that a mug be given to each Rolling Hills family as a memento of the event and that extras could be purchased to sell to those residents who would like to obtain more. Mr. Black commented on the original event budget amount of $15,000 and indicated that if the City Council agrees, this amount may be in excess of this amount. He said that it is estimated Minutes Ci Council Meeting 026/07 -1- that the event budget may be approximately $25,000. Discussion ensued regarding the costs for the event. City Manager Dahlerbruch explained that there is money in the budget to cover the extra expense. He said that staff would prepare a report for formal action by the City Council for the next meeting. Councilmember Pernell briefly explained the historical exhibits and reunion area that are planned for the event. Mr. Black and Councilmember Pernell explained the need for memorabilia to be submitted. They indicated that articles have been placed in the citywide newsletter regarding the event. It. was reported that the draft letter attached to the staff report would be sent to each home in the City within the next two weeks. Other publicity for the event was discussed. PLANNING COMMISSION ITEMS None. TRAFFIC COMMISSION ITEMS None. PUBLIC HEARINGS ZONING CASE NO. 726 MR. AND MRS. STEVEN PEDEN, 7 OUTRIDER ROAD, (LOT 79 -EF). REQUEST FOR A SITE PLAN REVIEW FOR GRADING AND VARIANCES TO CONSTRUCT A STABLE IN THE FRONT YARD SETBACK, TO EXCEED THE MAXIMUM PERMITTED TOTAL LOT COVERAGE AND TO EXCEED THE MAXIMUM PERMITTED DISTURBED AREA OF THE LOT AT AN EXISTING SINGLE FAMILY RESIDENCE. Planning Director Schwartz provided an overview of the applicant's request and background regarding the property. She reported that the City Council had viewed the site in the field on February 13, 2007 and suggested that the stable be pulled back to provide more room in the front of the stable for the horses or that the applicant consider relocating the stable into the hill area closer to the corral location. Planning Director Schwartz reported that the applicants have requested that the City Council consider the original location for the proposed stable. Mayor Lay opened the public hearing and called for testimony. Mr. Steven Peden, applicant, explained that the original plan was submitted to the City Council this evening because he would like the Council's input before modifications are made to the plan. Mr. Peden stated that he is willing to modify the plan to address the City Council's concerns and to have the Planning Commission's review of the revised plan. He pointed out the corral area on the plan. He explained that during the Planning Commission review, a suggestion was made to readjust the location of the corral area but that it would require RHCA review. Councilmembers discussed the ingress and egress of a vehicle to haul manure out of the stable area and odor considerations. It was suggested that relocating the stable into the hill area closer to the corral location would be a viable option. Mr. Peden explained that the concerns of a neighboring propery owner were considered in the placement of the proposed stable in the current location. Ms. Debra Richie, applicants landscape architect, further stated the applicant's request for guidance from the City Council. Mayor Lay indicated that the City Council will ask the Planning Commission to review the applicant's revised plan and stated that an opportuntiy would be given if the revised plan necessitates a new reveiw by the RHCA. Hearing no further discussion, Mayor Lay closed the public hearing. Councilmember Pernell moved that the Planning Commission review this case again and resolve the issue of inadequate space in front of the barn and the fence line for animals and access to keep the barn clean. Mayor Pro Tem Black seconded the motion. Councilmembers discussed concerns that had been raised by a neighboring property owner regarding the location of the stable and indicated that this should be taken into consideration when the applicant is revising the plan. Minutes Ci Council Meeting 02/26/07 -2- The motion carried unanimously by those Councilmembers in attendance. Staff was asked to advise the Planning Commission that the City Council had suggested that the applicant consider reducing the size of the proposed stable in order to provide more space in font or move it to the large open space below the location of the exisitng outline of the corral for the purpose of providing additional space for the horses and for care and cleaning of the stable. ZONING CASE NO. 732 MR. AND MRS. BRADFORD CHELF, 22 MIDDLERIDGE LANE NORTH, (LOT 1 -MR). REQUEST FOR A SITE PLAN REVIEW FOR GRADING AND CONSTRUCTION OF A NEW SINGLE FAMILY RESIDENCE TO REPLACE AN EXISTING RESIDENCE AND REQUEST FOR VARIANCES TO ENCROACH INTO THE FRONT SETBACK AND TO EXCEED THE MAXIMUM PERMITTED DISTURBED AREA OF THE LOT Planning Director Schwartz presented the staff report outlining the aplicants' request and providing background regarding the property. She reported that the applicants have submitted a letter to the RHCA Architectural Committee stating that they are aware that the Community Association is reviewing design standards for basements and that they intend to comply with the RHCA's basement requirements, once amended. Mayor Lay opened the public hearing and called for testimony. Mr. Bradford Chelf, applicant, reviewed with the City Council the process that his application followed during Planning Commission review and the multiple changes that had been made to the plan to address the Commission's concerns during that review. He explained that the proposed pad coverage guidline is not much over what is existing on the property. He pointed out the various aspects of the proposed residential structure on the plan and compared his property to the other properties on Middleridge Lane North. Mr. Chelf commented on the basement and stated that he feels that the project does not give the look of a two story home. Discusison ensued regarding the proposed development. Mr. Doug McHattie, Bolton Engineering, explained and pointed out various areas around the home that would allow for passage around the home. He also explained the basement wells and proposed landscaping that would possibly screen the basement well area. Hearing no further comments, Mayor Lay closed the public heairng A motion was made by Mayor Lay to remand the case back to the Planning Commission to further review the proposed residence. Concerns were expressed pertaining to inablity to walk around the proposed residence, it exeeding building pad coverage guideline by over 25% and that the Planning Commission made no findings related to the proposed residential development exceeding the pad coverage guideline. Councilmember Pernell seconded the motion. Following further discussion ensued regarding the concerns that had been raised relative to pad coverage, the motion and second was withdrawn and councilmembers discussed conducting a field review. Mayor Pro Tem Black moved that the City Council reopen the public hearing and review the site in the field. Councilmember Pernell seconded the motion which carried unanimously by those councilmembers in attendance. The public hearing was continued to a field review. Mayor Lay stated that a date and time of the field review would be selected later on the agenda. OLD BUSINESS UPPER AND LOWER BLACKWATER CANYON GATE/ ACCESS. City Manager Dahlerbruch presented the staff report providing background regarding this issue and reported that the access gate had been resolved among the interested parties, and that all three neighbors will have access through the gate. Following brief discussion regarding possible brush clearance in the area, Mayor Lay called for a motion. Councilmember Hill moved that the Council abandon their previous position to require an emergency access road between Upper and Lower Blackwater Canyon Road., Mayor Lay seconded the motion which, carried unanimously by those Councilmembers in attendance. Staff was directed to research if the gate was also a requirement of a previous approval of the subdivision. Minutes City Council Meeting 02 / 26/07 -8- NEW BUSINESS CONSIDERATION OF ORDINANCE NO. 302: AN ORDINANCE OF THE CITY OF ROLLING HILLS AMENDING THE MUNICIPAL CODE RELATING TO THE CITY MANAGER. City Manager Dahlerbruch presented the staff report providing background regarding the proposed ordinance. Hearing no discussion, Mayor Lay called for a motion. Mayor Lay moved that the City Council waive further reading and introduce Ordinance No. 302. Discussion ensued regarding the need to update the ordinance since most terms and conditions in the existing ordinance are covered in the City Manager Employment Agreement. Councilmember Pernell seconded the motion which carried unanimously by those Councilmembers in attendance. This item was continued to the next regular meeting of the City Council for consideration of second reading and adoption. CONSIDERATION OF ORDINANCE NO. 303: AN ORDINANCE OF THE CITY OF ROLLING HILLS REVISING THE CITY'S PURCHASING SYSTEM AND AMENDING THE ROLLING HILLS MUNICIPAL CODE. City Manager Dahlerbruch presented the staff reportproviding background regarding the proposed ordinance. City Attorney Jenkins indicated that some of the City's ordinances are outdated and are in need of updating. Following brief discussion, Mayor Lay moved that the City Council waive further reading and introduce Ordinance No. 303. Councilmember Pernell seconded the motion which carried unanimously by those Councilmembers in attendance. This item was continued to the next regular meeting of the City Council for consideration of second reading and adoption. CONSIDERATION OF ORDINANCE NO. 304: AN ORDINANCE OF THE CITY OF ROLLING HILLS AMENDING THE ROLLING HILLS MUNICIPAL CODE RELATING TO PRIVATE STREETS. City Manager Dahlerbruch requested that this item be removed from the Agenda for further review. He indicated that Ordinance No. 304 would be presented to the City Council at the next meeting. OPEN AGENDA - APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME None. MATTERS FROM MEMBERS OF THE CITY COUNCIL Mayor Pro Tem Black commented on the Main Gate Beautification Project and the progress that has been made to date. Councilmembers noted the donation of rock for the project by Rolling Hills resident Richard Colyear. MATTERS FROM STAFF (oral reports) City Manager Dahlerbruch reported that the RHCA Board of Directors had recommended Dr. Ralph Black to serve as the RHCA representative on the City of Rolling Hills Traffic Commission. He indicated that a report would be presented at the next City Council meeting to confirm the appointment. City Manager Dahlerbruch explained the proposed renovation of the City Hall Lobby project and cost associated with architectural services. He clarified that the architect will be retained on an hourly basis. The City Manager also stated that a more formal report to the City Council regarding the proposed renovation would be presented at the next City Council meeting. DONATION POLICY. City Manager Dahlerbruch presented the staff report outlining the policy for receiving and granting funds. Councilmember Pernell requested that in Paragraph V — Policy and Procedure for City Grants, on circle page 2, the first paragraph be amended to read, "The City recognizes that the local organizations provide a benefit to its residents and the City with programs and services that are not directly provided by the City." Mayor Lay moved that the City Council approve the Donation Policy as amended. Councilmember Hill seconded the motion, which carried unanimously by those Councilmembers in attendance. Minutes Ci Council Meeting 02/26/07 -4- At 9:07 p.m., the City Council recessed to a closed session. MATTERS FROM THE CITY ATTORNEY CLOSED SESSION The City Council finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the local agency in the litigation. Existing Litigation: G.C. 54956.9(a) Judith Hassoldt and William Hassoldt, Individuals, Plaintiffs, vs City of Rolling Hills, et. al., Los Angeles County Superior Court, Case No. BC275012. G.C. 54956.9(a) Hui -Tse Sheen, Individual, Plaintiff, vs City of Rolling Hills, Rolling Hills Community Association, et. al., Los Angeles County Superior Court, Case No. YC051963. G.C. 54956.9(a) Jonas, et al. v. City of Rolling Hills, et al., Los Angeles County Superior Court Case No. YC033955. j G.C. 54956.9(a) Freeman v. City of Rolling Hills, et al., Los Angeles County Superior Court Case No. YC054015. Conference with Real Property Negotiator Government Code Section 54956.8 Property Address: Los Angeles Assessors Parcel # 7574-020-900 City Negotiator: City Manager Negotiating Parties: County of Los Angeles Under Negotiation: Price and Terms of Payment Conference with Real Property Negotiator Government Code Section 54956.8 Property: Storm Hill Park - Los Angeles Assessors Parcel # 7570-24-900 City Negotiator: City Manager Negotiating Party: Rolling Hills Community Association Under Negotiation: Price and terms of lease At 9:25 p.m. the City Council returned to open session and it was announced that no reportable action was taken in closed session. SCHEDULING OF A FIELD TRIP The City Council scheduled a field trip tentatively for Friday, March 9, 2007 at 8:00 a.m. to review the proposed new residence .at 22 Middleridge Lane North (Chelf). Staff is to confirm that the date and time of the field trip is acceptable to each Councilmember and the property owner. ADIOURNMENT Hearing no further business before the City Council, Mayor Lay adjourned the meeting at 9:29 p.m. in memory of long time Rolling Hills resident Thomas Foye. The meeting was adjourned to an adjourned regular meeting of the City Council scheduled to be held on Friday, March 9, 2007 at 8:00 a.m. for the purpose of conducting a field review at 22 Middleridge Lane North Rolling Hills, California. Respectfully submitted, Marilyn ern Deputy City Clerk Approved, B. Allen Lay v Mayor Minutes Ci Council Meeting 02 % 26/07 -5-