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3/26/2007MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA MARCH 26, 2007 CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Lay at 7:35 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. City Manager Dahlerbruch introduced the new Rolling Hills Community Association Manager Mrs. Kristen Raig. He provided a brief biography of her education and tenure with the Community Association. Councilmembers welcomed Mrs. Raig and commented on opportunities ahead for the City and the Association to communicate more as well as with the fresh new management of both entities. Mrs. Raig indicated that she is looking forward to the opportunity of working with the City Council and staff in the future and to carrying on the traditions of the community. ROLL CALL Councilmembers Present: Heinsheimer, Hill, Pernell, Mayor Pro Tern Black and Mayor Lay. Councilmembers Absent: None. Others Present: Anton Dahlerbruch, City Manager. Mike Jenkins, City Attorney. Yolanta Schwartz, Planning Director. Nan Huang, Finance Director. Marilyn Kern, Deputy City Clerk. Lt. Greg Ahn, LASD, Lomita Station. Kristen Raig, RHCA Manager. 3. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. a. Minutes - Regular Meeting of March 12, 2007. RECOMMENDATION: Approve as presented. b. Payment of Bills. RECOMMENDATION: Approve as presented. C. Financial Statement for the month of February, 2007. RECOMMENDATION: Approve as presented. d. South Bay Cities Council of Governments request for letter of support for water conservation training modules grant. RECOMMENDATION: Approve as presented. Councilmember Heinsheimer moved that the City Council approve the recommendations in the consent calendar. Councilmember Hill seconded the motion which carried unanimously. INSTALLATION AND OATH OF OFFICE OF ELECTED OFFICIALS City Manager Dahlerbruch administered the oath of office to Councilmembers Black, Hill and Lay. CITY COUNCIL REORGANIZATION Mayor Lay nominated Councilmember Black to service as -Mayor for 2007-08. Councilmember Heinsheimer seconded the nomination which carried unanimously. Mayor Black nominated Councilmember Hill to serve as Mayor Pro Tern for 2007-08. Councilmember Lay seconded the nomination which carried unanimously. Minutes City Council Agenda 03 26/07 PRESENTATION TO MAYOR B. ALLEN LAY RECOGNIZING OUTSTANDING SERVICE, DURING 2006-2007 TERM AS MAYOR Mayor Black presented Councilmember Lay with a plaque and watercolor painting of the Women's Club View Site on Crest Road and thanked him for his service as Mayor during 2006-07. COMMENTS FROM 2006-2007 MAYOR B. ALLEN LAY Councilmember Lay stated that it was an honor to represent the Community and indicated that he is pleased to work with the City Council and staff to keep Rolling Hills rural. He complimented staff for their efforts during the very difficult times experienced during the past year and stated that there are many opportunities for the City in the future. COMMENTS FROM 2007-2008 MAYOR Mayor Black thanked the citizens of Rolling Hills, the City Council and his family for the lessons he has learned in the past living in Rolling Hills and since being elected to the City Council as well as for the opportunity to serve such a wonderful community. He introduced his family members that were in attendance. At 7:45 p.m. the meeting was recessed for a reception. The meeting was reconvened at 8:00 p.m. PLANNING COMMISSION ITEMS None. TRAFFIC COMMISSION ITEMS None. PUBLIC HEARINGS None. OLD BUSINESS CONSIDERATION OF ORDINANCE NO. 304: AN ORDINANCE OF THE CITY OF ROLLING HILLS AMENDING THE ROLLING HILLS MUNICIPAL CODE RELATING TO PRIVATE STREETS. City Manager Dahlerbruch reported that the City Council had introduced Ordinance No. 304 at their last meeting and that it is being presented this evening for second reading and adoption. Hearing no discussion, Mayor Black called for a motion. Councilmember Lay moved that the City Council waive further reading and adopt Ordinance No. 304. Councilmember Heinsheimer seconded the motion which carried unanimously. NEW BUSINESS CONSIDERATION OF AWARD OF BID FOR THE CITY OF ROLLING HILLS CITY HALL EXTERIOR PAINTING PROJECT. City Manager Dahlerbruch presented the staff report providing background regarding the proposed painting of the exterior of City Hall, the bidding process and information regarding the low bidder. Hearing no discussion, Mayor Black called for a motion. Councilmember Pennell moved that the City Council award the City of Rolling Hills Exterior Painting Project to the low bidder, Southwest Coatings, Inc. of San Pedro, in an amount of $7,500 and allocate an additional $750 as a contingency for the project if it is needed. Following an explanation regarding the work that the low bidder had completed for other government agencies and the recommendations received for the low bidder, Councilmember Hill seconded the motion which carried unanimously. Minutes City Council Agenda 03/26/07 -2- 1 1 OPEN AGENDA - APPROXIMATELY 8:00 P.M.. - PUBLIC COMMENT WELCOME. None. MATTERS FROM MEMBERS OF THE CITY COUNCIL ' Councilmember Pernell reported on a recqnt meeting of the Homeland Security Advisory Council he attended. He explained the cooperation between the various law enforcement agencies and private industries involved with this advisory council. CITY COUNCIL COMMITTEE ASSIGNMENTS. Councilmembers were asked to review the list of Committee Assignments and communicate their preferences to the Mayor or City Manager who will coordinate the information for dissemination to the City Council. The Mayor and Mayor Pro Tern will serve as the delegate and alternate to the Sanitation Districts of Los Angeles County, Mayor Pro Tern Hill suggested that the City Council nominate Bill and Florence Horn for recognition at the Older American's Recognition Day Luncheon in May. Councilmember Lay suggested that Evie Hankins be nominated. Staff was directed to, work with the Mayor to select a nominee for the City. MATTERS FROM STAFF CITY COUNCIL/ PLANNING COMMISSION LIAISON MEETING. Following discussion, Councilmembers suggested that the meeting be held at 6:00 p.m. on June 11, 2007. Discussion ensued regarding allowing sufficient time to explore the items to be discussed at the meeting and the need for the City Attorney to attend the meeting. Staff was requested to query the Planning Commission to determine their availability on this date. An alternate date of June 25, 2007 was discussed. ORAL REPORT REGARDING THE 50.. ANNIVERSARY CELEBRATION. City Manager Dahlerbruch reported that the Women's Community Club has requested that each Councilmember provide on a 4" x 6" card a brief statement on what Rolling Hills means to them by April 20, 2007. He stated that these cards would be used in connection with the decorations for the 50' Anniversary Celebration. Staff was directed to coordinate the submittal of the Councilmember's statements. He also reported that discussions had taken place with the City of Rolling Hills Estates, the Sheriff's Department and the Traffic Engineer regarding the Anniversary Committee's suggestion that incoming traffic be restricted at the main gate from 10:45 a.m. to 3:00 p.m. during the Anniversary Celebration on May 20, 2007. He said that the Sheriff's Department would provide a uniformed deputy at the intersection at no charge. City Manager Dahlerbruch provided a brief report regarding concerns that had been expressed about the wall construction on the west side of Portuguese Bend Road. He said that he is working with the contractor to correct the situation. MATTERS FROM THE CITY ATTORNEY CLOSED SESSION The City Council finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the local agency in the litigation. Existing Litigation: G.C. 54956.9(a) Judith Hassoldt and William Hassoldt, Individuals, Plaintiffs, vs City of Rolling Hills, et. al., Los Angeles County Superior Court, Case No. BC275012. G.C. 54956.9(a) Hui -Tse Sheen, Individual, Plaintiff, vs City of Rolling Hills, Rolling Hills Community Association, et. al., Los Angeles County Superior Court, Case No. YC051963. G.C. 54956.9(a) Jonas, et al. v. City of Rolling Hills, et al., Los Angeles County Superior Court Case No. YC033955. Minutes CiCouncil Agenda 03 26/07 -3- G.C. 54956.9(a) Freeman v. City of Rolling Hills, et al., Los Angeles County Superior Court Case No. YC054015. Conference with Real Property Negotiator Government Code Section 54956.8 Property Address: Los Angeles Assessors Parcel # 7574-020-900 City Negotiator: City Manager Negotiating Parties: County of Los Angeles Under Negotiation: Price and Terms of Payment Conference with Real Property Negotiator Government Code Section 54956.8 Property: Storm Hill Park — Los Angeles Assessors Parcel # 7570-24-900 City Negotiator: City Manager Negotiating Party: Rolling Hills Community Association Under Negotiation: Price and terms of lease No closed session was held. ADTOURNMENT Hearing no further business before the City Council, Mayor Black adjourned the meeting at 8:17 p.m. in memory of long time Rolling Hills residents Forrest Z. Riegel and Dr. Nathan Rosenbloom. The meeting was adjourned to the next regular meeting of the City Council scheduled to be held on Monday, April 4, 2007 beginning at 7:30 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Respectfully submitted, Marilyn Kern Deputy City Clerk. Approved, + � W Fralqk E. Hill Mayor Pro Tem Minutes City Council Agenda 03/26/07 -4- 1