6/11/2007MINUTES OF
A REGULAR MEETING
OF THE
CITY COUNCIL OF THE
CITY OF ROLLING HILLS, CALIFORNIA
JUNE 11, 2007
CALL TO ORDER
A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor
Black at 8:15 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling
Hills, California.
ROLL CALL
Councilmembers Present: Heinsheimer, Pernell, Lay, Mayor Pro Tem Hill and Mayor
Black.
Councilmembers Absent: None.
Others Present: Anton Dahlerbruch, City Manager.
Mike Jenkins, City Attorney.
Yolanta Schwartz, Planning Director.
Nan Huang, Finance Director.
Marilyn Kern, Deputy City Clerk.
CONSENT CALENDAR
Matters which may be acted upon by the City Council in a single motion. Any
Councilmember may request removal of any item from the Consent Calendar causing it
to be considered under Council Actions.
a. Minutes -Regular Meeting of May 14, 2007.
RECOMMENDATION: Approve as presented.
b. Payment of Bills May 28, 2007 and June 11, 2007.
RECOMMENDATION: Approve as presented.
C. Financial Statement for the Month of April 2007.
RECOMMENDATION: Receive and file.
d. Correspondence from California Water Service Company regarding Advice
Letter No. 1808 and Advice Letter No. 1818 regarding changes in its tariff
schedules filed with the Public Utilities Commission.
RECOMMENDATION: Receive and file.
e. BFI Recycling Tonnage Report for April 2007.
RECOMMENDATION: Receive and file.
f. Meeting Notes — City Council Budget/ Finance Subcommittee
RECOMMENDATION: Receive and file.
g. Consideration of a recommendation from the Traffic Commission relative to FY
2007-08 Bid Specifications and Request for Proposal for Citywide Replacement of
Traffic Striping and Pavement Markings in the City of Rolling Hills.
RECOMMENDATION: Receive and file.
h. Correspondence from Southern California Edison Company regarding filing of
its annual report of the Company's budget for capital spending under tariff Rule
20A for calendar year 2007 with the California Public Utilities Commission.
RECOMMENDATION: Receive and file.
Councilmember Heinsheimer moved that the City Council approve the recommendations in
the consent calendar. Councilmember Pernell seconded the motion which carried
unanimously
SPECIAL PRESENTATION
Recogiiitioii of tlie 50"' Ain iversary Plaimbig Coiiiii ittee
The City Council presented a framed copy of the oil painting that was created by Don Crocker
for the 501" Anniversary of the Incorporation of the City to the members of the Celebration
Planning Committee in appreciation of their efforts to make the event a success.
Councilmembers and Committee Members commented on the success of the event.
Committee Chair Donovan Black thanked the City Council for their support of the event.
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City Council Meeting
06/11/07 -1-
PLANNING COMMISSION ITEMS
ZONING CASE NO. 739
RESOLUTION NO. 2007-06: A RESOLUTION OF THE PLANNING COMMISSION OF
THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW
FOR GRADING AND CONSTRUCTION OF A NEW SINGLE FAMILY RESIDENCE
TO REPLACE AN EXISTING RESIDENCE AT 9 EASTFIELD DRIVE, IN ZONING
CASE NO. 739 (LOT 55 -EF), (MARGOLIS).
Planning Director Schwartz presented the staff report outlining the applicant's request and
providing background regarding the property and Planning Commission action relative to
Zoning Case No. 739. She commented on the concerns expressed by the neighboring property
owner regarding landscaping for privacy and views that have been addressed as a condition in
the resolution of approval and provided photographs that were submitted to her by the
neighboring property owner after the agenda materials had been prepared. Mayor Black
called for a motion.
Councilmember Heinsheimer moved that the City Council receive and file Resolution No.
2007-06. Councilmember Lay seconded the motion which carried unanimously.
ZONING CASE NO. 741
RESOLUTION NO. 2007-07: A RESOLUTION OF THE PLANNING COMMISSION OF
THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A VARIANCE FROM
THE REQUIREMENT THAT UTILITY LINES BE UNDERGROUNDED IN
CONJUNCTION WITH ADDITIONS IN ZONING CASE NO. 741 AT 16
ROADRUNNER ROAD (LOT 2 -CR -H), (OLSON).
Planning Director Schwartz presented the staff report outlining the applicant's request and
providing background regarding the property and Planning Commission action relative to
Zoning Case No. 741. Mayor Black called for a motion.
Councilmember Heinsheimer moved that the City Council receive and file Resolution No.
2007-07. Mayor Pro Tem Hill seconded the motion.
Discussion ensued regarding the challenges that the applicant encountered when trenching for
the required : underground utilities. Comments were offered regarding the City's goal to
underground utilities whenever possible. Mr. Scott Gobble, Southern California Edison
Company further explained the location of boulders and rocks and terrain that were
encountered by the applicant and Edison's recommendation that the applicant may want to
seek a variance from the underground requirement in this case.
Following discussion, the motion carried unanimously.
ZONING CASE NO. 740
RESOLUTION NO. 2007-08: A RESOLUTION OF THE PLANNING COMMISSION OF
THE CITY OF ROLLING HILLS GRANTING A SITE PLAN REVIEW FOR GRADING
TO CREATE A BUILDING PAD FOR THE CONSTRUCTION OF A SWIMMING
POOL, PATIO AND ANCILLARY USES AND GRANTING VARIANCES TO EXCEED
THE MAXIMUM PERMITTED DISTURBED AREA OF THE LOT AND TO EXCEED
THE MAXIMUM PERMITTED SLOPE FOR ACCESS TO THE FUTURE STABLE AREA
AT AN EXISTING SINGLE FAMILY RESIDENCE IN ZONING CASE NO. 740, AT 16
GEORGEFF ROAD, (LOT 6 -GF), (BEILKE).
Planning Director Schwartz presented the staff report outlining the applicant's request and
providing background regarding the property and Planning Commission action relative to
Zoning Case No. 740.
Following discussion regarding the steepness of the access to the proposed stable and corral
area, Mayor Black called for a motion.
Councilmember Lay moved that the City Council take jurisdiction of Zoning Case No. 740.
Councilmember Heinsheimer seconded the motion.
Following discussion, the motion carried unanimously. This zoning case will be set for a
public hearing scheduled to be held on Monday, June 25, 2007 beginning at 7:30 p.m.
Minutes
City Council Meeting
06/11/07 -2-
TRAFFIC COMMISSION ITEMS
None.
PUBLIC HEARINGS
CITY OF ROLLING HILLS DRAFT BUDGET INCLUDING THE ANNUAL REPORT
ON: GENERAL FUND, COMMUNITY FACILITIES FUND, MUNICIPAL SELF
INSURANCE FUND, REFUSE COLLECTION FUND, SOLID WASTE CHARGES,
COPS FUND, TRAFFIC SAFETY FUND, TRANSIT FUND -PROP. A, TRANSIT FUND -
PROP. C, AND UNDERGROUND UTILITY FUND FOR FISCAL YEAR 2007-08.
City Manager Dahlerbruch presented information to the City Council regarding the FY 2007-
08 Budget. He explained the trend of increases in the budget over the last four years and
indicated that this year's budget is within that trend. Mayor Black opened the public hearing.
Councilmembers thanked staff for their efforts in preparing this year's budget. Comments
were offered regarding the proposed purchase of a speed board with CLEEP funds. It was
explained that these funds are available for law enforcement technology but that these funds
do not necessarily need to be spent for this particular equipment or event spent this fiscal year.
Following discussion and hearing no objection, Mayor Black continued the public hearing to
the next regularly scheduled meeting of the City Council to be held on Monday, June 25, 2007
beginning at 7:30 p.m. in the City Council Chambers at City Hall, 2 Portuguese Bend Road,
Rolling Hills, California. Staff was directed to revise the draft budget document to reflect that
the "Underground Utility Fund" be changed to "Utility Fund".
OLD BUSINESS
None.
NEW BUSINESS
None.
OPEN AGENDA - APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME
None.
MATTERS FROM MEMBERS OF THE CITY COUNCIL
ORAL REPORT ON THE CALIFORNIA CONTRACT CITIES ANNUAL MEETING.
Councilmemer Pernell reported on his recent attendance at the California Contract Cities
annual meeting.
MATTERS FROM STAFF
ORAL REPORT REGARDING CITY HALL ENTRY AND LOBBY CUSTOMER
SERVICE REMODEL, FUNCTIONAL UPGRADES AND UPDATING.
City Manager Dahlerbruch presented information to the City Council regarding the lack of
interest by local architects to assist the City in developing conceptual plans for the updating of
the City Hall entryway and lobby area. He explained the Request for Qualifications that had
been sent and indicated that no companies responded. He further explained that he has
worked with RTA Architects and indicated that they are familiar with projects for
governmental agencies. Following brief discussion, Mayor Black called for a motion.
Councilmember Heinsheimer moved that the City Council authorize the City Manager to
proceed with retaining RTK Architects for the development of conceptual designs for the
remodel, upgrade and updating and remodel of the City Hall entryway and lobby area in an
amount not to exceed $4,800. Mayor Pro Tem Hill seconded the motion which carried
unanimously.
At 9:12 p.m. the City Council adjourned to a closed session.
Minutes
City Council Meeting
06/11/07 -3-
MATTERS FROM THE CITY ATTORNEY
CLOSED SESSION
The City Council finds, based on advice from legal counsel, that discussion in open
session will prejudice the position of the local agency in the litigation.
Existing Litigation:
G.C. 54956.9(x)
Judith Hassoldt and William Hassoldt, Individuals, Plaintiffs, vs City of Rolling Hills,
et. al., Los Angeles County Superior Court, Case No. BC275012.
G.C. 54956.9(a)
Hui -Tse Sheen, Individual, Plaintiff, vs City of Rolling Hills, Rolling Hills Community
Association, et. al., Los Angeles County Superior Court, Case No. YC051963.
G.C. 54956.9(a)
Jonas, et al. v. City of Rolling Hills, et al., Los Angeles County Superior Court Case No.
YC033955.
G.C. 54956.9(a)
Freeman v. City of Rolling Hills, et al., Los Angeles County Superior Court Case No.
YC054015.
Conference with Real Property Negotiator
Government Code Section 54956.8
Property Address: Los Angeles Assessors Parcel # 7574-020-900
City Negotiator: City Manager
Negotiating Parties: County of Los Angeles
Under Negotiation: Price and Terms of Payment
At 9:35 p.m. the City Council returned to open session and City Attorney Jenkins announced
that the City Council' discussed the Hassoldt and Poppy Trail litigation and that no reportable
action was taken in closed session.
ADTOURNMENT
Hearing no further business before the City Council, Mayor Black adjourned the meeting at
9:35 p.m. to the next regular meeting of the City Council scheduled to be held on Monday,
June 25, 2007 beginning at 7:30 p.m. in the City Council Chambers at City Hall, 2 Portuguese
Bend Road, Rolling Hills, California.
Approved,
� e
Fra E. Hill
Mayor Pro Tem
Minutes
City Council Meeting
06/11/07
Respectfully submitted,
Marilyn Kern
Deputy City Clerk
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MINUTES OF
AN ADJOURNED REGULAR MEETING OF THE
ROLLING HILLS CITY COUNCIL AND PLANNING COMMISSION
MONDAY, JUNE 11, 2007
CALL TO ORDER
An adjourned regular meeting of the City Council and Planning Commission of the City of
Rolling Hills was called to order by Mayor Black and Chairman Witte at 5:09 p.m. in the City
Council Chambers at City Hall, 2 Portuguese Bend Road, Rolling Hills, California.
ROLL CALL
Councilmembers Present: Heinsheimer, Pernell, Lay, Mayor Pro Tem Hill and Mayor
Black.
Councilmembers Absent: None.
Commissioners Present: DeRoy, Henke, Sommer and Chairman Witte.
Commissioners Absent: Hankins.
Others Present: Anton Dahlerbruch, City Manager.
Mike Jenkins, City Attorney.
Yolanta Schwartz, Planning Director.
Marilyn Kern, Deputy City Clerk.
SPECIAL PRESENTATION
Recognition of Planning Commissioner Evie Hankins
Councilmembers and Commissioners presented a plaque to Evie Hankins in appreciation for
her twenty-four years of dedicated service to the City of Rolling Hills as Chairwoman and
Member of the Planning Commission.
TOPICS FOR DISCUSSION AT THE TOINT CITY COUNCIL AND PLANNING
COMMISSION MEETING.
City Manager Dahlerbruch stated that the topics presented this evening for discussion were
identified by the City Council and Planning Commission liaisons. He reported that discussion
papers are included with the materials provided to the members of the City Council and
Planning Commission to as in the discussions. He indicated that the purpose of this
evening's meeting is not to resolve the problems presented but rather for the Planning
Commission and staff to receive direction from the City Council on the identified topics so that
recommendations and alternatives for meeting the policy goals of the City Council can be
developed. He suggested that the items would be taken in a different order than on the
agenda. There being no objection it was so ordered.
BUILDING PAD SIZE AND SLOPES IN RELATION TO GRADING REQUIREMENTS
Planning Director Schwartz presented an overview of the discussion paper presented to the
City Council and Planning Commission. She asked for direction regarding the intent of the
guideline pertaining to pad size and the Zoning Code requirement pertaining to disturbed
area.
Following discussion of this topic, the City Council and Planning Commission concluded that
the following directions should be taken.
• Research the issue of allowing export of dirt (to avoid raising height of pad and to remove
dirt that comes from a basement).
• Study the issue of allowing greater than 4070 disturbed area of the lot, if the resulting
slopes would create more natural landforms (at least 3:1 slope). Provide flexibility in the
Zoning Code, whereas no Variance would be required for exceedance of 4070 disturbed
area if the development would result in natural terrain.
• Consider limiting the size of the development on a case by case basis.
Minutes
Joint Planning Commission &
City Council Meeting
06-11-07 _1_
Consider allowing greater than 309/o pad coverage, if the development would result in less
grading, lesser slopes and not be on the edge of the pad, (allowing for flat areas around the
structure).
Educate public and real estate agents; avoid "mansionization," provide a smoother and
predictable process.
Consider rewarding applicants for creating successful projects with appropriate grading by
not forcing a variance (in lieu of encouraging 2:1 slope because a variance is too difficult to
acquire).
GRADING INFORMATION AND INSPECTION PROCESS/ TECHNOLOGY IN
PLANNING REVIEW PROCESS
Planning Director Schwartz provided an overview of the discussion paper presented to the
City Council and Planning Commission.
Regarding the use of technology in planning review cases, City Manager Dahlerbruch
reported that in the past several months, staff has been meeting with representatives of other
cities and private computer graphics companies concerning available technology for electronic
presentations of development applications.
Following discussion of these topics, the City Council and Planning Commission concluded
that the following directions should be taken.
• Continue with the plan to accompany Building Inspector on inspections on a new case to
learn the process.
• Continue to require delineation of easements/ setbacks in areas where development is close
to easements/ setbacks.
• Look critically at grading in the easement. While it should not be approved, there may be
cases where a horse trail would benefit from grading. The applicant should show trails on
site plans. (Exception, if grading is necessary in easements for driveways, it must be
approved by RHCA).
• Consider requiring "grading plan of action" with the application and "grading
progress/ status report" on a monthly basis.
• Consider requiring additional cross sections of various locations on the property.
• For over the counter approval of grading of less that 2000 sq. ft. and/or 3 ft. cut and 3 ft.
fill, scrutinize the location to assure that it is not in easements or that the resulting slope
would encroach into the easement.
• Planning Commission should not focus on process (e.g., size of dirt pile). Rather, they
should look to the outcome/ goal.
• Continue researching computer aided programs for better representations of projects,
while recognizing that local architects/ engineers may not be in a position at the present
time to use such technology. Concentrate on what can be reasonably presented by the
architects and engineers, but at the same time continue searching for all available
technology for other than development applications.
• Visuals should show how the developed property would look from other locations and
provide a visual representation of the lot/project. It should provide the Commission and
Council with the ability to visualize the lot and impact of the proposal.
• Visuals should be considered for a "long term" plan and for the immediate need such as
for information on lots for development.
• Consider how the information can be developed and submitted to the City by the
applicant.
• Consider silhouette of the areas proposed for grading.
LANDSCAPING PLANS
Planning Director Schwartz presented an overview of the discussion paper presented to the
City Council and Planning Commission.
Following discussion of this topic, the City Council and Planning Commission concluded that
the following directions should be taken.
• Consider requiring preliminary landscaping plan at the beginning of the development
review process.
• Continue to require landscaping plans for over -the counter approvals.
• Examine threshold for requiring financial security for landscaping for plans approved by
the Commission.
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Joint Planning Commission &
City Council Meeting
06-11-07 -2-
• Examine if security deposits should be required for over the -counter approvals and at what
threshold.
• Emphasize that hedges are not desirable in landscaping, but lacing and screening is.
• Continue requiring that new trees be of certain height, so that they don't block views.
• Consider asking for landscaping plans for the entire property to show the as -built
landscape environment.
• Analyze the need for additional landscape plan review volunteer to avoid the perception of
conflict of interest when the current landscape consultant is also the designer for the
applicant.
MAINTAINING AND ENFORCEMENT OF MUNICIPAL CODE REQUIRED USES OF
STRUCTURES (e.g. barns, garages).
Planning Director Schwartz presented an overview of the discussion paper presented to the
City Council and Planning Commission.
Following discussion of this topic, the City Council and Planning Commission concluded that
the following directions should be taken.
• Review RHCA regulations concerning stables.
• Consider allowing storage in stables.
• Consider educating the public to not convert stables into living quarters.
• Investigate PVE certificate of inspection requirements when property is for sale.
• Consider having barns go through the same approval process as all other structures (e.g.
Site Plan Review approval).
• Educate residents on the use of stables for barn specific purposes.
DEFINING THE CITY/COMMUNITY ASSOCIATION AND PLANNING
COMMISSION/ ARCHITECTURAL COMMITTEE PLAN REVIEW PROCESS
City Manager Dahlerbruch presented an overview of the discussion paper presented to the
City Council and Planning Commission.
Following discussion of this topic, the City Council and Planning Commission concluded that
the following directions should be taken.
• Continue conversation and cooperation with RHCA staff and Architectural Committee on
Planning and other issues.
• Meet with RHCA Architectural Committee on specific issues.
• Prepare a flow chart on development process.
• Create environment where answers received from City and RHCA are the same.
• Work together to "demystify" the process so it is clear for all applicants.
• Create information so it is clear what RHCA and City responsibilities are.
• Define "ranch style house" in the dialogue between the City and RHCA.
OPEN AGENDA - PUBLIC COMMENT WELCOME
None.
MATTERS FROM MEMBERS OF THE CITY COUNCIL
None.
MATTERS FROM MEMBERS OF THE PLANNING COMMISSION
None.
MATTERS FROM STAFF
None.
MATTERS FROM THE CITY ATTORNEY
None.
Minutes
Joint Planning Commission &
City Council Meeting
06-11-07 -3-
ADTOURNMENT
Hearing no further business before the City Council or the Planning Commission, the meeting
was adjourned at 8:00 p.m. The City Council was adjourned to their regularly scheduled
meeting to be held at 8:00 p.m. on Monday, June 11, 2007 in the City Council Chambers at City
Hall, 2 Portuguese Bend Road, Rolling Hills, California. The Planning Commission was
adjourned to an adjourned regular meeting scheduled to be held on Tuesday, June 19, 2007
beginning at 5:00 p.m. for the purpose of conducting a field review at 25 Portuguese Bend
Road, 3 Eucalyptus Lane and 10 Williamsburg Lane, Rolling Hills, California.
Respectfully submitted,
k'JA"'i
Marilyn KernO
Deputy City Clerk
Approved,
James/�lack
Arvel Witte
Chairman
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Joint Planning Commission &
City Council Meeting
06-11-07 -4-